Learning That Lasts

1. Learning That Lasts How can I move from Motivation to a lasting change

2. Emotional Intelligence Quick book • We are what we repeatedly do. Excellence, then, is not an act , but a habit. (Aristotle) • Darren Lacroix-Chump to Champ • In order for a new behavior to last , you have to practice it enough to make it permanent. You have to train the brain to adopt the behavior, and that comes only from practice. • Routine behaviors last because you no longer have to think about them; you enjoy them years later because they become a normal part of you repertoire.

3. Examples • January 1st Resolutions-sustain motivation by putting on calendar • Blood Drive-once per month watch the video

4. Time Management • Time Management is really Priority Management • Prioritize –Plan and execute-repeat this habit

5. Planning • For every hour planning you save three hours in execution time. • 20% of goals produce 80% of results • Focus on the important goals-better off having fewer goals • Set aside 30-90 minutes per week to plan

6. Determining Priorities • Dave Allen-Getting Things Done • 50,000 ft level: Life Goals • 40,000 ft level: 3-5 Yr vision • 30,000 ft level: 1-2 Yr goals • 20,000 ft level: Areas of responsibility • 10,000 ft level: Current projects - outcomes that you want • Runway: action items

7. Planning Process • Purpose: ask why and what is the purpose • Outcome visioning • Brainstorming • Organizing • Identify next actions

8. Don’t Manage Time , Manage Yourselfby David Beardsley • We clutter our minds with vague promises of shoulds and coulds that we don’t complete and this creates frustration. • Need to set up a system to identify these incompletes and develop action steps to complete .

9. Goals Setting and Organizing/Steven Covey • Long Term–Mission statement-Roles Goals • Weekly Organizing-Roles –Goals-Plans(schedule or delegate) • Page 166/167 Covey • Getting to Quadrant 2

10. The Time Management Matrix Important Not Important

11. Freeing up time for Quadrant two • Document all processes • Document all responsibilities by person (Grid) • Move as many out of your area and into others. • Go thru and ask the question why on all the processes. Eliminate unnecessary steps,(Toyota –lean thinking) • simplify , automate and improve any area that you can. • Have each person write up and review their responsibilities. You will end up with a workflow procedure manual. • Be sure you are doing the right things right that add value. Nothing worst than doing with perfection something that didn’t need to be done in the first place.

13. Management Time:Who’s got the monkey? • Management Time • Boss Imposed • System & Peer Imposed • Self Imposed-Like Cholesterol (Good & Bad) • Good is discretionary time • Bad is subordinates imposed time • Goal is to decrease subordinate controlled time to free you up to work on getting better control over boss and system imposed time.

14. Where is the Monkey • Page 76 & 77

15. Managing Workflow on a daily basis • Workflow Diagram (Dave Allen) • Two Minute rule • One item at a time • Don’t look at second item until you have determined an action for the first • Never put anything back in the basket

19. Meetings • Dale Carnegie • Meetings: Quicker and Better Results • Executive eliminated 75% of his time trying to resolve business problems. • Everyone that wishes to present a problem must draft a memorandum answering these four questions. • What is the Problem- • state it as a fact not a question • Limit it • Clarify terms • Give some background • What are the causes of the problem • Accept as many as possible • Don’t evaluate

20. Meetings Continued • What are the possible solutions • Be specific • Give evidence • What is the best solution • Review solutions and evidence • Vote • Action to be taken

21. The Ten Mistakes Are: • Keeping too many things in your head • Doing whatever grabs your attention next • Doing very efficiently that which need not be done at all • Not spending enough time on your top priorities • Poor planning

22. The Ten Time Management Mistakes Are: • Working in a disorganized and distracting work environment • Attempting to do too much • Always saying yes • Not managing your inflows • Confusing your activity with productivity

23. Articles • 50 Timewasters • 10 Time Management Mistakes • Books- • One Minute Manager & Meets The Monkey • Getting Things Done • 7 Habits of Highly Effective People

24. Conclusion • Change Behavior of how you work and develop the habit of Priority Management • Prioritize ,Plan and Execute (repeat to develop the habit) • Increase Planning Time by eliminating 1st,3rd and 4th quadrant .Keep Monkeys off your back • Document / Simplify / Eliminate and be sure you are doing the right things right.

25. 7 Keys to Managing People • Drive Results not time and place • Flexibility only works with Accountability • Low performers like to hide • Lack or direction ,guidance , monitoring • & coaching equals mediocre or low performance • Star today may not be star tomorrow • Don’t manage by special occasion