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NYS Education Department Vendor Meeting

NYS Education Department Vendor Meeting. Date: July 20, 2015 Time: 11:00 AM – 1:00 PM Phone: 1-866-394-2346 Pass code: 671 382 9672# Webinar: http://connect.moric.org/vendormeeting/. Agenda. Welcome and Introductions 2015-16 Data Collection Information Staff ID

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NYS Education Department Vendor Meeting

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  1. NYS Education DepartmentVendor Meeting Date: July 20, 2015 Time: 11:00 AM – 1:00 PM Phone: 1-866-394-2346 Pass code: 671 382 9672# Webinar:http://connect.moric.org/vendormeeting/

  2. Agenda Welcome and Introductions 2015-16 Data Collection Information • Staff ID • Staff Attendance – New Template & Attendance Codes • Attendance Code – Attendance Codes Type • Staff Snapshot – Clarifications • Staff Tenure – Tenure Area Codes • Student Lite – Career Path Codes • New Assessment Measure Standard Codes • New Standard Achieved Codes for NYSITELL • New Fields for eScholar Templates Additional Resources Questions

  3. 2015-16 Data Collection Information Staff ID • Staff ID for each staff member must be consistent across all templates. • Use TEACH ID from TEACH system. Use 9 numeric characters, left padded with zeros. For example, for 1234567, use 001234567.

  4. 2015-16 Data Collection Information Staff Attendance – New Template • For teachers only. • Report full-day absences. If out for only part of a day, do not report as an absence. • Report type of absence.

  5. 2015-16 Data Collection Information Staff Attendance – Staff Attendance Code Long Identifies type of absence

  6. 2015-16 Data Collection Information Attendance Code – Attendance Code Type • Attendance Code Type can be “STUDENT” or “STAFF.”

  7. 2015-16 Data Collection Information Staff Snapshot • Starting in 2015-16, Staff Snapshot records should be loaded to Level 2 as early in the school year as possible. They are needed for teacher PIN generation for TAA Accounts for teacher roster access and ePMF teacher form access. • CONTRACT WORK DAYS is a new field in Staff Snapshot in 2015-16 used to report the number of work days the staff person is expected to work in the LEA based on the staff contract or appointment.

  8. 2015-16 Data Collection Information Staff Snapshot –Original Hire Date • Effective date of first board appointment (or other official hire date if not currently board appointed) of teacher or principal. • If a teacher or principal left and was rehired within the school year, the district may use the earlier hire date. • If a teacher or principal had left service for more than a year and was rehired in a subsequent school year, the district should use the later hire date. • If a teacher becomes a principal, report a teacher hire date and teacher exit date, and then report a principal hire date.

  9. 2015-16 Data Collection Information Staff Snapshot – Salary • Include the staff member’s salary regardless of whether or not the salary contract is in negotiations. This field cannot be left blank.

  10. 2015-16 Data Collection Information Staff Snapshot –Race/Ethnicity • The Race/Ethnicity fields are optionalfor school districts. • If data are provided in field #21 (Race or Ethnicity Code), then data must be provided in field #69 (Hispanic Ethnicity Indicator) and vice versa.

  11. 2015-16 Data Collection Information Staff Tenure – Tenure Area Codes For 2015-16, TCH is no longer available, and there is an expanded list of Tenure Area Codes. Report one record for each tenure area.

  12. 2015-16 Data Collection Information Student Lite - Career Path Codes Code used to identify pathway student used to graduate. Can not be left blank for graduates. If not using a new pathway to graduate, use “TRAD.” For more information, see: http://www.p12.nysed.gov/ciai/multiple-pathways/docs/multiple-pathways-4+1-field-memo.pdf

  13. 2015-16 Data Collection Information New Assessment Measure Standard Codes – CTE

  14. 2015-16 Data Collection Information New Assessment Measure Standard Codes – CCR

  15. 2015-16 Data Collection Information New Assessment Measure Standard Codes – Regents

  16. 2015-16 Data Collection Information New Standard Achieved Codes for NYSITELL For score ranges, see: http://www.p12.nysed.gov/assessment/nysitell/2015/nysitellconversionchart.pdf

  17. 2015-16 Data Collection Information New Fields in eScholar Templates • New fields for 2015-16 are highlighted in yellow in the eScholartemplates available at http://www.p12.nysed.gov/irs/vendors/2015-16/techInfo.html. • Please use the new fields to develop your file formats. • Please complete anytime after August 2015 but no later than the end of October 2015.

  18. Additional Resources • 2015-16 Templates • http://www.p12.nysed.gov/irs/vendors/2015-16/techInfo.html • Collection Requirements • http://www.p12.nysed.gov/irs/vendors/techInfo.html • SIRS Guidance • www.p12.nysed.gov/irs/sirs/ • Google Calendar • http://www.p12.nysed.gov/irs/calendar-irs.html • Latest News/Memos • www.p12.nysed.gov/irs/news.html • http://www.p12.nysed.gov/irs/memos/ • APPR guidance • www.engageny.org/sites/default/files/resource/attachments/appr-field-guidance.pdf • Comprehensive Course Catalog • www.p12.nysed.gov/irs/courseCatalog/home.html • School Management System (SMS) Certification Center • http://sms-certcntr.lhric.org/index.php

  19. Questions? General Questions: dataquest@nysed.gov Staff Questions: datasupport@nysed.gov NYSED IRS Office: (518) 474-7965

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