Labor Redistributions

1. Labor Redistributions EPAF PZAREDS Legacy Laura Putz Unrestricted Accounting HSC Financial Services

2. EPAF PURPOSE: Create FUTURE labor distributions REPLACES: EPAN for future (prospective) change in labor distribution HSC Faculty Funding Change/Personnel Action Notice Account Distribution Change Form (also known as prospective changes on Salary Reallocation Form) Student Employment�s Status Change Form Faculty Contracts-Funding Change Form Graduate Studies Assistantship Form This form is still used, in addition to EPAF

3. EPAF Forms LoboWeb interface, employee tab Originator Hiring/Timesheet Organization associated with Employee Approver Department designee with signature authority to provide acknowledgement of labor distribution appropriateness Central Accounting Offices for distributions affecting contracts or grants. Purpose-When to use Change future labor distributions Process Provides for electronic routing for approval and posting of changes EOD Training Originator: EPAF-BAN HRP EP 101 Department Approval: EOD EPAF � BAN HRP EP102 BAR Role Originator: EPAF- Labor Distribution Change originator Dept Approval: EPAF Labor Distribution Chg-First level approver

8. Approval Delivery Expectations EPAF Routing Allow 5 business days for approval queue routing Department Approval � 2 days Central Accounting Approval � 3 days Payroll Deadlines

9. Hyperion Labor Distribution Report FSH0002

10. EPAF Report Development

11. EPAF � Known Issues: Effective Date Bi-Weekly Payroll: For a change to be effective the first day of the current pay period, query date and effective date must be the first day of a pay period that has not yet been paid. Monthly Payroll: For a change to be effective the first day of the current month, query date and effective date must be the first day of a pay period that has not yet been paid. Closed Funds You cannot create a distribution to a closed fund Future Dated Distribution Changes Current Work Around - HR Service Center is monitoring and working with departments to facilitate/maintain future change record Future Process � In development stage to be communicated on EPAF ListServ when implemented Approval Category/Electronic Routing

16. PZAREDS PURPOSE: Change posted labor expense that was originally processed in Banner. All transactions after 1/1/08 REPLACES: Main Campus Transaction Correction Form HSC Faculty Funding Change/Personnel Action Notice Account Distribution Change Form Distribution Change Form (Salary Reallocation Form)

17. PZAREDS Forms Banner Form PZAREDS Originator Hiring/Timesheet Organization associated with Employee Approver Department designee with signature authority to provide acknowledgement of labor distribution appropriateness Central Accounting Offices processes electronic approval/posting. Purpose-When to use Change posted labor expense that was originally processed in Banner. All transactions after 1/1/08 Process Provides for electronic routing for approval and posting of changes EOD Training FILR 100 � Labor Redistribution BAR Role Department Labor Redistributions

24. Approval Delivery Expectations Completed PZAREDS 4 business days for posting to be reflected in Banner Finance Central Accounting Approval � 3 days Night Train Process/Refresh � 1 day Month-End Close Deadlines Pending Report Development

25. PZAREDS � Known Issues: Positions When and how to select Effect of selecting/not selecting Split Periods How to identify How to avoid splitting a period in EPAF Change All Selection Report Development

26. PZAREDS � Report Development

27. PZAREDS � Report Development

28. Legacy Labor Redistribution Form (LRF) PURPOSE: Change posted labor expense that was originally processed in HRS All transactions prior to 1/1/08 REPLACES: Main Campus Transaction Correction Form HSC Faculty Funding Change/Personnel Action Notice Account Distribution Change Form (also known as Salary Reallocation Form)

29. LRF Forms Labor Redistribution Form Originator Department Requiring Change Approver Department designee with signature authority to provide acknowledgement of labor distribution appropriateness Central Accounting Offices Purpose-When to use Change posted labor expense that was originally processed in HRS All transactions prior to 1/1/08 Process Access databases managed by Central Accounting Offices EOD Training None BAR Role None

32. Legacy (HRS) Labor Redistribution Process Financial Services Review Checklist Verify signatures on form correspond with Signature Authority Form on file. Verify that business purpose provides sufficient information to justify redistribution. Verify transaction date on form corresponds to HRS transaction date on payroll records. Evaluate if transaction request is in compliance with UBP 2450 �Cost Transfers�. Verify that index has not been terminated or inactivated. Verify that redistributions are permitted based on FUND budget period end date. If the FUND is terminated, open the FUND through the end of the month if the award is a CSTR or 1034 so Deferred Grant will run. Open the FUND through the middle of the next month if the award is a LOC so Deferred Grant will run and the LOC draw will post correctly. Determine if redistribution impacts completed effort certification on file at Financial Services � Post Award.

36. Approval Delivery Expectations Legacy Redistribution Process 5 business days for posting to reflected in Banner Finance Central Accounting Approval � 3 days FUPLOAD Process/Refresh � 2 days Month-End Close Deadlines Forms received 5 business days before end of month will be processed in month received

37. LRF � Known Issues: Wrong Banner ID used Wrong Transaction Date Listed Omitting subsequent reallocation dates 2R26 reallocations

39. Questions??