Public Awareness & Information Management Dept.

Public Awareness & Information Management Dept. Functions of the section:- Public Awareness Department

Public Awareness and Information Management Department: • Public Awareness and information management department is a cross cutting and very vital department with the GGACC. This department has a director who is technical expert and three officers. The officers are:- • Public awareness Officer. • Publication Officer. • Information Officer. All the staff within the public awareness and information department inclusive of the director of the department have a comprehensive and detailed TORS. The department has the entire infrastructure required to carry their responsibilities as expected.

Education and communication channels: • The channels used for educating and communicating to both the public and government officials are through:- • Media Print -Information, educational and communication materials (IEC) eg, posters, stickers etc. • Virtual Media - Example here is the TV and other electronic media. • Audio media-example here is the Radio, cell phone and so on. • Drama. • One to one contact

Main responsibilities

Publication officer Role and Responsibility • The incumbent will be in charge of all the publication functions of the GGACC. • Work in close collaboration with the information officer in the designing of relevant public awareness materials to be published. • Have cordial relationship with all media print companies and understand which among them is relevant to a particular publication need and gives the benefit of value for money. • Keep and maintain all the lists, contact both cell phone and email addresses of all media and electronic contractors. • Keep records of both print media and electronic media and develop a data base for all electronic and print media. • Take any other responsibility that may be assigned by the director of Public awareness department.

Information officer • selecting, managing and acquiring resources (both hard copy and electronic) to meet an GGACC’s current and anticipated needs; • classifying, collating and storing information, usually using special computer applications, for easy access and retrieval; • creating and searching databases; • cataloguing and indexing materials; • scanning and abstracting materials; • conducting information audits;

Cont… • developing and managing electronic resources using, for example, online databases and content management systems; • writing and editing reports, publications and website content; • developing and managing internal information resources and networks via intranet sites; • help in the designing for the web; • overseeing the development of new information systems; • responding to enquirers’ requests using electronic and printed resources; • running effective enquiry and current awareness or ‘alerting’ services and developing communications strategies;

Cont.. • providing user education via leaflets, websites and tours of the library/information room; • Publishing and awareness services, internally and externally, through publicity material, demonstrations, presentations and/or social media; • providing training and advice to colleagues and sometimes clients(public institutions and citizens) on the use of electronic information services; • managing a range of projects; • developing and exploiting multimedia information; • Giving presentations and individual consultations. • In charge of information storage and maintaining both media and electronic data base.

Public Awareness & Information Management Dept.