Public Hearing For the Reston Community Center FY09 Budget and Capital Improvement Plan

1. Public Hearing For the Reston Community Center FY09 Budget and Capital Improvement Plan

2. Draft FY09 Budget Revenue FY2008 FY2009 Change Estimated Fund Balance $5,768,912 $ 4,480,566 (1,288,346) Estimated Revenue $8,163,739 $ 8,145,381 (18,358) Total Available Fund Bal. $13,932,651 $12,625,947 (1,306,704) Expenditures Personnel $3,884,533 $ 4,092,418 207,885 Operating $2,618,755 $ 3,006,853 388,098 Capital Equipment $ 39,540 39,540 Capital Projects $2,948,797 $ 2,465,950 (482,847) Total Expenditures $9,452,085 $ 8,493,761 52,676 Estimated Ending Balance $4,480,566 $ 3,021,186 (1,459,380) Reserves Maintenance Reserve (12%) $ 979,649 $ 977,446 (2,203) Feasibility Study (2%) $ 163,275 $ 162,908 (367) Capital Project Reserve $1,000,000 $ 1,000,000 0 Unreserved Balance $2,337,643 $ 2,000,088 (1,456,810)

3. Capital Improvement Plan • FY08 and FY09-FY12 • Required for planned large maintenance, enhancement and/or building projects • Subject to Board of Governors approval after public input

4. Priority I Projects – Hunters Woods/Lake Anne 1-5 Years Beginning in FY08 Priority II Projects – Hunters Woods/Lake Anne 1-5 Years Beginning in FY08 Priority III Projects – Future Footprint in SD5 5+ Years Planning and Development

5. CIP ProjectStatusFY09 Request HVAC Replacement In Process $545,450 Modify Photo Lab/Room 6 Entrance Approved w/HVAC 0 Replace Fire Alarm System Approved w/HVAC 0 Replace encapsulated Asbestos Floor Under Review 30,000 Replace Popcorn Ceiling in Lobby Under Review 10,000 Replace Drywall in Front of Kitchen Under Review 2,000 Pool/Spa Renovation Under Review 800,000 Improve lighting in locker room Under Review 2,500 Locker replacement Under Review 220,000 Dressing Room Renovation In Process 0 Theatre Rigging In Process 6,000 Total FY09 $1,615,950 Capital Projects (Priority I) Maintain and Enhance Hunters Woods Facility Timeline: 1-5 Years

6. ADA Compliant Doors Front Desk Redesign Capital Projects (Priority I) Maintain and Enhance Lake Anne Facility Timeline: 1-5 Years Pending Approval, Funds Available

7. FY09 ProjectStatusFY09 Request Install ADA Compliant Doors Under Review $ 5,000 Redesign Front Desk at Lake Anne Under Review $10,000 Total FY09 $15,000 Capital Projects (Priority I) Maintain and Enhance Lake Anne Facility Timeline: 1-5 Years

8. Total FY09 Priority I Request – Hunters Woods $1,615,950 Total FY09 Priority I Request – Lake Anne 15,000 Total FY09 $1,630,950 Funds totaling this amount are available. Partial funding is included in the HVAC project and natatorium project allocations in both the FY08 approved budget and FY09 Draft Budget. Total Capital Projects (Priority I) – Pending Approval Hunters Woods and Lake Anne Facilities Timeline: 1-5 Years

9. FY09 ProjectStatusFY09 Request Community Room Enhancements Enhance Acoustics Under Review $ 42,000 Upgrade Sound System Under Review 68,000 Staging/Seating Equipment Under Review 24,000 Performance Lighting Under Review 45,000 Blackout Curtains Under Review 10,000 Replace Exterior Skylights Under Review 15,000 Replace Back Dock Under Review 15,000 Total FY09 $229,000 Capital Projects (Priority II) Maintain and Enhance Hunters Woods Facility Timeline: 1-5 Years

10. Replace HVAC system (independent of RELAC) Replace wood storefront structure with metal frame Capital Projects (Priority II) Maintain and Enhance Lake Anne Facility Timeline: 1-5 Years Pending Board Approval for Cost Research and Funding

11. FY09 ProjectStatusFY09 Request HVAC Renovation Under Review $6000,000 (Independent of RELAC) Replace Wood Storefront Under Review 6,000 Total FY09 $606,000 Capital Projects (Priority II) Maintain and Enhance Lake Anne Facility Timeline: 1-5 Years

12. Total FY09 Request – Hunters Woods $229,000 Total FY09 Request – Lake Anne606,000 Total FY09 $835,000 Pending collection of anticipated tax revenue and interest, funds totaling this amount will be available. Total Capital Projects (Priority II) – Pending Approval Maintain and Enhance Hunters Woods and Lake Anne Facility Timeline: 1-5 Years

13. Replace patio tiles Evaluate roof for replacement Evaluate windows for replacement Assess restrooms for renovation Examine Community Room floor for replacement Assess hot water tank for replacement Consider replacing chiller Capital Projects (Priority III) Maintain and Enhance Hunters Woods Facility Timeline: 6-10 Years Pending Board Approval for inclusion in CIP

14. Evaluate emergency generator Evaluate pool and spa Dectron ERUs for replacement Evaluate pool UV filters for replacement Expand outside caged storage Repave rear parking lot For all of these, seek methods of incorporating eco-friendly, “green” building processes, systems and materials Capital Projects (Priority III – Cont.) Maintain and Enhance Hunters Woods Facility Timeline: 6-10 Years Pending Board Approval for inclusion in CIP

15. Capital Projects To Support Programming Enhancements Lake Anne Timeline: 1-5 Years Pending Board Approval for inclusion in CIP Reconfigure the space at Lake Anne and rededicate its use as a visual arts complex. The ceramics lab, art gallery, photo lab, arts classes (painting, sculpture and stained glass) would be offered in one location. Note: The Jo Ann Rose Gallery and the Lake Anne kitchen would remain in our rental inventory.

16. Capital Projects To Support Programming Enhancements Hunters Woods Timeline: 1-5 years Pending Board Approval for inclusion in CIP Lease space in Hunters Woods or other suitable location in SD5 to support the expansion of fitness classes (yoga, belly dancing, Pilates, etc.)

17. Capital Projects To Support Programming Enhancements Hunters Woods Timeline: 1-5 Years Pending Board Approval for inclusion in CIP Modify the pool overlook steps creating a single level that will provide added public space in the Community Center. Further explore the idea of a revenue-generating coffee kiosk (Caribou, Greenberry) and additional lounge or open seating area.

18. Capital Projects To Support Programming Enhancements Hunters Woods Timeline: 1-5 years Pending Board Approval for inclusion in CIP Expand the CenterStage Theatre lobby outward to follow the line of the exterior overhang. Remove the sliding door and install a vestibule with an ADA compliant automatic door. Determine if the Box Office can be relocated there.

19. Capital Projects To Support Programming Enhancements Hunters Woods Timeline: 1-5 Years Pending Board Approval for inclusion in CIP Construct a workspace/storage facility near the building That would eliminate frequent trips to off-site storage and accommodate equipment that is used as part of RCC’s daily operation.

20. Long-Range Capital Project RCC in North Reston Public Input/Inquiry Required prior to BOG Approval for inclusion in CIP Build a combined state-of-the-art indoor fitness and aquatics complex. The facility would house: • Fitness equipment • Land-based fitness programs • A dedicated competitive pool • A recreation pool • Adapted aquatics space

21. Long-Range Capital Project RCC in North Reston Public Input/Inquiry Required prior to BOG Approval for inclusion in CIP Cultural & Performing Arts Complex This facility would feature a large- scale production stage that would support the Chorale, the Reston Community Orchestra, and full size dance productions. It could also house Fairfax County public school performances.

22. Where Do We Go From Here? • Public input from Small District 5 • This hearing initiates a conversation. More input will be gathered from citizens via meetings, surveys, and other methods. • Review and publish results • Determine financial feasibility and suitability of Capital Projects • Adopt a Capital Improvement Plan (CIP)