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Enhancing Collaboration: Caltrans and Union Pacific Railroad Partnering Efforts

This report presents an update on the partnership between Caltrans and the Union Pacific Railroad, focusing on communication and project delivery improvements discussed during the meeting in Omaha. Key areas include organizational structure, timely document review, billing and payment procedures, and conflict resolution. The partnership aims to streamline processes and enhance collaboration between the two organizations. Challenges faced include navigating large organizational structures and staff turnover, while successes include clarified billing procedures and improved communication.

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Enhancing Collaboration: Caltrans and Union Pacific Railroad Partnering Efforts

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  1. Tab 100, Reference 4.11 CALTRANS /UNION PACIFIC RAILROADStaying on TrackPartnering UpdateJUNE 6-7, 2007Presented by CALTRANS - Bimla Rhinehart UPRR - Jerry Wilmoth

  2. CT / UPRR PARTNERING • CT / UPRR- Meeting in Omaha 12/05 • Issues Discussed • Improving communication • Coordination • Project delivery impacts • Partnering Effort • Quarterly Department/UP Meetings

  3. CT / UPRR PARTNERING • Organizational Structure • Communication - HQ vs field • Philosophies • Project Delivery Impacts • Early involvement • Timely review and approval of documents • Billing and Payment • Dispute resolution

  4. CT / UPRR PARTNERING FOCUS: • Points of Contact • CT Divisions of Rail and Right of Way & Land Surveys • UPRR Engineering and Real Estate • Field and HQ involvement • Project Review Teams • Annual and quarterly meetings • Workload planning • Troubleshoot/problem solving • Project level conflict resolution

  5. CT / UPRR PARTNERING Successes: • Billing and invoice procedure clarified • Early involvement/field meetings to review projects • Communication improved • Commitment to timely submittals, document review and approval

  6. CT / UPRR PARTNERING Challenges: • Separate engineering and real property issues • Valuation methods of real property • Navigation in large organizations • multiple approval levels • staff turnover • taxpayers vs stockholders

  7. Questions?

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