WELCOME TO STUDENT AFFAIRS’ JOURNEY TOWARD RESIDENCY

1. WELCOME TO STUDENT AFFAIRS’ JOURNEY TOWARD RESIDENCY

2. A Presentation of OUCOMOffice of Student Affairs Patricia A. Burnett, Ph.D., Director 014 Grosvenor Hall Athens, OH 45701 740-593-2155 Molly deLaval, A.S., Administrative Associate 740-593-2152 Marc Barr, Student Assistant 740-593-2393

3. WORKSHOP OBJECTIVES To provide participants with: • Portfolio necessities • Résumé contents and style • An understanding of the Dean’s Letter • Overview of ERAS and residency application process

4. BUILDING A PORTFOLIO • OU-COM IS PASS/FAIL • IT IS A REFLECTION OF YOUR WORK • TAKE CONTROL & ACCOUNTABILITY • IT IS A LIFE LONG ACTIVITY

5. WHAT IS A PORTFOLIO? • YOUR ACHIEVEMENTS RELEVANT TO YOUR CAREER GOALS • HOW IS IT MAINTAINED? • YOUR PERSONAL RECORDS • STUDENT AFFAIRS RECORDS • YOUR RÉSUMÉ

6. WHAT DOES IT CONTAIN? • Undergrad/Grad activities description • volunteer work • employment • research activities • teaching activities • clubs • honors & awards • scholarships • international travel • letters of recommendation • letters of recognition

7. WHAT DOES IT CONTAIN? • OU-COM activities • volunteer work/community service • research • tutoring/teaching • professional associations • honors & awards • fellowships • summer clinical experiences • letters of recommendation & commendation

8. WHAT DOES IT CONTAIN? • Academic achievements: -outstanding performance in a specific course, ECC, etc. -additional learning activities, seminars, etc. • Clinical achievements: -exceptional performance in a rotation presentation, etc. MAKE SURE IT IS DOCUMENTED!

9. PORTFOLIO “HOW-TO’S” • Start a file folder labeled “PORTFOLIO” • Can be paper or electronic • Document your ACHIEVEMENTS PORTFOLIO

10. Request documentation from faculty, preceptor, Student Affairs, peers, etc. • Be active and persistent; follow-up • Make it easy for others; provide stamped envelopes to yourself & Student Affairs, etc. PORTFOLIO

11. PORTFOLIO “HOW-TO’S” • Put in your portfolio: • Commendation & recommendation letters • Scholarship awards & descriptions • Descriptions of externships, volunteer programs, community events • Newspaper articles • Follow-up reminders to obtain documentation

12. LETTING PEOPLE KNOW • Make sure your documentation is maintained in your student records • Check your academic file in Student Affairs annually

13. THE RÉSUMÉ • FORMAL HOME OF YOUR PORTFOLIO • SUMMARIZES YOUR ACHIEVEMENTS • DON’T SPOIL YOUR HARD WORK WITH SLOPPY PRESENTATION

14. RÉSUMÉ OVERVIEW • Target your resume to the position • How do your qualities & achievements qualify you? • Develop your resume based on your answer.

15. RÉSUMÉ - OVERVIEW • Résumés are dynamic documents • Ongoing process - updating, improving • Information added? Consider length & edit accordingly • Different résumés for different purposes

16. RÉSUMÉSTYLE • Curriculum Vitae: • focuses on knowledge of a subject area • education/academic preparation • teaching/research • professional activities & memberships This is the résumé style you will use

17. CURRICULUM VITAEIdentification Information • Name • Address (current & permanent) • Telephone number(s) • Fax number • E-mail address

18. CURRICULUM VITAEEducation • Reverse chronological order (i.e. graduate education first) • Degree conferred, major (minor if appropriate) – degree listed first • University/college full name, city, state • Year of graduation • Undergrad: only list GPA if above 3.0

19. CURRICULUM VITAEEducation • Doctor of Osteopathic Medicine, June 2004, Ohio University College of Osteopathic Medicine, Athens, Ohio • Bachelor of Science in Nursing, August 1990, Ohio University, Athens, Ohio • Associate Degree for Registered Nursing, 1988, Hocking College, Nelsonville, Ohio

20. CURRICULUM VITAESub-Headings • Use sub-headings that apply to you • But, place least important sub-heading last, e.g. hobby

21. SUB HEADING 1Professional Experience • Teaching, research experience (place here only if a separate sub-heading is not warranted) • Professional experience (i.e. full or part-time, paid work experience) • For each position held - brief description of skills & responsibilities • Include dates, e.g. June, 1997 – May, 1998

22. SUB HEADINGProfessional Experience • Begin each description with an action verb • coordinated • managed • conducted • Do not exaggerate responsibilities • But do not undersell yourself

23. SUB HEADING 2Research • Contributor or Independent Research • brief description of topic and methods • Include title of research, dates, name(s) of publications, co-authored, authored

24. EXAMPLEResearch • Research Assistant, Wright State University, Dayton, Ohio (1997-1988). Micro-dissected sparrow kidney tubules and assayed for reaction to hormones and pharmacological agents.

25. SUB HEADING 3Publications • Any articles, other than research, you have published • Include: • Periodical Title • Date • Topic

26. SUB HEADING 4TEACHING • formal public school teaching • undergrad/grad assistant class room work • lab assistant work • grading, course planning • individual tutoring in or outside the classroom

27. SUB HEADING 5LEADERSHIP & SERVICE • Indicates interests, responsibility, & leadership abilities • Include offices or other positions of leadership held: • OU-COM clubs, student government, social or community organizations • Volunteer work: dates, place, duties

28. LEADERSHIP & SERVICE Example: • Health Matters Radio Program on Osteopathic Medicine (2003) • Center of Excellence Presentation on Osteopathic Medicine (2002) • Canal Winchester High School Sport Physicals (2002) • Basic Life Support Instructor (1988-2001)

29. LEADERSHIP & SERVICE • AOA House of Delegate Student Representative (2001) • Ohio University College of Medicine Student Council Vice President (1999-2001) • President, Ohio University Premedical Science Club, 1998

30. SUB HEADING 6PROFESSIONAL AFFILIATIONS • Professional/national organizations • Full name of organization: • American Medical Student Association • American Osteopathic Association • Offices or positions of responsibility held • Activities and/or goals accomplished • Include dates (e.g. 1997 - present; 1996-1997)

31. SUB HEADING 7Military • List Branch, Rank & Dates of Service • Responsibilities • Type of discharge

32. EXAMPLEMilitary Example: United States Navy Non-Commissioned Officer Communications Technician-“A” Branch – 1994-1998 Honorable Discharge

33. SUB HEADING 8Honors/Awards • Osteopathic Manipulative Medicine Associate-Fellowship (2002-2004) • Ohio University College of Osteopathic Medicine Peer Mentor Award, 2001-2003 • Outstanding Lab Instructor, Microanatomy, 2001-2002

34. Honors/Awards Example: Primary Care Associateship: 2002-present Ohio University College of Osteopathic Medicine • Offered to select students, provides opportunities for additional research, teaching & clinical experiences

35. SUB HEADING 9SPECIAL SKILLS ENHANCE QUALIFICATIONS • Expertise in foreign languages • Computer skills • Certifications

36. REFERENCES • References - Listed • Select people who know your skills, abilities & qualifications • Always ask the person’s permission first • Provide them with your CV • Discuss your objectives

37. REFERENCES • Mix of people (at least three, but no more than five) • Former or current employers • Professors who know you well • Professionals you have worked with on a project

38. REFERENCES • Include: • name (D.O., M.D., Ph.D.) • title • address • telephone number • E-mail address

39. NORMALLYDO NOT INCLUDE: • Height & Weight • Race • Religion • Marital status/children • Disabilities or health status • Place of birth

40. GENERAL INFORMATION • Typeface - simple, crisp-looking style, 10pt. • Paper - good quality, light colored • No color inks, pictures, graphics • Use a laser or letter quality printer

41. GENERAL INFORMATION • Consistency of style • Do not over-use CAPITALIZATION, underlining, boldface • Abbreviate sparingly • No personal pronouns • Use past tense, except for current position/activities

42. GENERAL INFORMATION • Be clear & concise, no full sentences • Name & page number on every page • Prufread, proofreed, PROOFREAD!!!

43. COPIES • Curriculum Vitae • always keep copy of submitted CVs, cover letters & associated documents • separately maintain CVs w/different emphasis - saves retyping & confusion

44. WHAT IS A DEAN’S LETTER? • Formal institutional reflection of your academic background and achievements. • It is NOT a personal letter of recommendation.

45. DEAN’S LETTERWHAT DOES IT CONTAIN? • Confirmation of good academic standing • Anticipated Date for D.O. degree • Your undergrad/grad degree • degree, year, where conferred • Undergraduate activities descriptions • volunteer work, research activities, clubs, honors, teaching, etc.

46. DEAN’S LETTERWHAT DOES IT CONTAIN? • Explanation/Description of curriculum • Pass/Fail Grading System • Academic Achievements at OUCOM • OUCOM Activities Description • Volunteer work, community service programs, research, clubs, tutoring, professional associations, honors, awards, fellowships.

47. DEAN’S LETTERWHAT DOES IT CONTAIN? • PCC/CPC & CBL Facilitator comments • Board Exam Completion • Rotations to date, including: • Positive comments from each rotation • Final assessment: Marginal to High Pass • Closing paragraph to summarize & recommend

48. Clinical Evaluation Summary

49. ERAS 2008 Overview… • Osteopathic internships and combined “fast track” programs use Electronic Residency Application Service (ERAS) • Generation of a Dean’s Letter by Student Affairs will be automatic • Student will be responsible for requesting personal letters of recommendation for ERAS process

50. DEAN’S LETTER OF RECOMMENDATION • A log is kept of all requests • Requests must be in writing • “First come, first served” basis • September, October, November – very busy months for requests • Allow 30 days for completion