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Tonight’s Agenda

Tonight’s Agenda. Review Past Notes Review 2011 Financials Propose 2012 Budget Election of 2012 Officers Discuss Ministry Needs Review Steps in Building Bank Update Proposal to Sign a Lease with SHAP Proposal on a Builder – Brent Bachman Review Scenarios Questions.

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Tonight’s Agenda

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  1. Tonight’s Agenda • Review Past Notes • Review 2011 Financials • Propose 2012 Budget • Election of 2012 Officers • Discuss Ministry Needs • Review Steps in Building • Bank Update • Proposal to Sign a Lease with SHAP • Proposal on a Builder – Brent Bachman • Review Scenarios • Questions

  2. 2011YearilyBusiness Meeting

  3. Review Past Quarterly Meeting NotesfromOctober 2011

  4. Review 2011 Financials

  5. 2012 Proposed Budget

  6. Election of 2012 Officers

  7. Officers • Clerk. The clerk shall keep the minutes of each business meeting and present those minutes to the congregation at the next business meeting. … • The clerk maintains the record of the church's membership. All names of members are added to or deleted from the church roll at the direction of the church. • This is summarized.

  8. Election of Officers

  9. Officers • Treasurer. The treasurer shall keep an accurate account of all receipts and disbursements and present a financial report at each regular business meeting… • The treasurer and other designated individuals shall sign all checks. • This is summarized.

  10. Election of Officers

  11. Officers • Financial Records Secretary. The financial records secretary shall keep a record of all monetary gifts and provide a copy to each individual contributor of his own annual contributions. • This is summarized

  12. Election of Officers

  13. Election of Deacon Qualifications Deacons shall be males who meet the Scriptural qualifications of the office as set forth in I Timothy 3:8-13. They must have been active members of the church for at least six months.

  14. Election of Deacon Responsibilities According to the pattern set forth in Acts 6:1-6, the deacons shall assist the pastor in the work of the church. They shall recognize the pastor as the leader of the church and advise him in matters spiritual and secular that pertain to the operation of the church. The pastor shall serve as moderator at all deacons’ meetings. The deacons shall direct the operation of the church in the absence of a pastor, including the search for a new pastor. No deacons’ meetings may be held without the pastor or without his consent, with the exception of dismissal of the pastor.

  15. Election of Deacon Election and Tenure Church members may submit recommendations for deacons. From that list the pastor and deacons will submit nominations at the annual business meeting. Upon election, a deacon shall serve for three years. No deacon may serve two terms in succession, but is eligible to be nominated again after having not served for one year. The number of deacons shall be determined by the pastor and deacons according to the needs of the church.

  16. Election of Deacon

  17. Ministry Needs

  18. www.cbcspringhill.org Web Team • Do you enjoy writing? • Do you know how to use PowerPoint? • If so, you are a candidate to help us maintain our website. • Speak to Aaron Tuttle for more information.

  19. Review Steps in Building

  20. Doors rather than Steps • Step 1 – Do the Design and Development • Step 2 – Get 2.54 acres debt free by re-platting • Step 3 – Have detailed plans drawn • Step 4 – Value engineer the plans • Step 5 – Apply for Lasko Foundation Grant • Submitted on Sunday, January 22 • Should hear from them by March 1, 2012 • Discuss various possibilities

  21. Doors rather than Steps • Step 6 – Begin to organize skilled volunteers • * May 12-22 - BJU Trades Team, Greenville • * June 11-17 – Bethel, Schaumburg, IL • * June 13-22 – Carpenters for Christ – 100-150 • * June 21-24 – Burge Terrace, IN • * July 9-13 – Carpenters for Christ – 25-30 • * Unknown: Grace Church of Mentor • CBC will be responsible to do the final clean up of the building.

  22. Doors rather than Steps • Step 7 – Secure a 5 year lease with SHAP • We have a meeting with them tomorrow morning • Step 8 – Finalize loan once we get Lasko Grant • Step 9 – Early Spring of 2012 begin Site Work • Step 10 – May 2012 begin framing and inside • Step 11 – Completion by Fall 2012

  23. Bank Update and Information

  24. Banking Situation • Met with them on Tuesday • Follow up Meeting in the near future • Still in negotiations • Terms: • 20 year amortization.  • 5 year terms is 5%

  25. Banking Situation • Met with them last week • Comments on our financials • Willing to loan us $1,400,000 • Terms: • 25 year amortization.  • 5 year terms is 5.25% 

  26. What They Need A copy of the signed contract with the builder. A copy of the executed lease with Spring Hill Academy.  A copy of the full set of plans for the appraisal.

  27. What They Will Do • Write us a commitment letter. • * We will forward to the Lasko Foundation • Begin the appraisal process. • Await the decision from Lasko .

  28. What does this Mean? • We are not voting to build. • We are not voting to take out a loan. • We are not voting on a particular bank. • The appraisal can be used by any bank.

  29. Spring Hill Academy and Preschool

  30. Tomorrow’s MeetingReview/Discuss the LeaseSign the Lease in the Near Future • 5 Year Lease • 3,500 square feet for $4,000

  31. Proposal for SHAP Community Baptist Church authorizes Pastor Stalnaker and the trustees (Rachel Lilly, Dan Jones & Charles Britt) to enter into a lease agreement with the Spring Hill Academy and Preschool.

  32. Bids and Process of Selecting a Builder___________________Brent Bachman

  33. The Bid Process Received original bids.....all within 3.75% of each other. All of the bids were over the amount the bank will consider us for a loan.

  34. Overview of Bids Bidder 1: Baron & Dowdle $1,939,914 revised bid incorporated selective cost saving items, so final bid is $1,939,914.

  35. Overview of Bids Bidder 2: J. Cumby Construction Disqualified. Revised bid took liberty to change the size of the building to 9,000sf, which could not be compared equally against others that included the full scope.

  36. Overview of Bids Bidder 3: Romach, Inc. $1,947,000 Came down from original bid amount and suggested some scope reduction, provided no definitive cost savings options to reduce the bid further.

  37. Overview of Bids Bidder 4: Sherrick Construction $1,982,000 Did provide some cost savings ideas totaling roughly $126,000 and approximately $225,000 for CFC labor - for a final amount of $1,631,000.

  38. Overview of Bids Bidder 5: Paul Varney Construction $1,996,000 Offered approx. $330,000 in cost savings and $130,000 in CFC labor - for a final amount of $1,536,000.

  39. Why Paul Varney? • Our recommendation is to move forward with Paul Varney Construction: • He has been the most willing & proactive about researching and providing cost savings options. • As a result of item 1, he provides the lowest bid for our church

  40. Why Paul Varney? He is a Spring Hill Business and has shown good working relationships and connections to the local leaders. He is from Spring Hill and his reputation as a local establishment is on the line.

  41. Why Paul Varney? We make this recommendation with the understanding that we will move into a binding contract only after we have reached a scope and project cost that will be able to be funded by the bank. We will continue to solidify any unknown scopes and further define/verify cost savings opportunities.

  42. Paul Varney, Paul Varney Construction “We are very committed to the successful completion of the Community Baptist Church. We will use every resource available to insure that every dime possible is found in the budget and given to CBC. Just rest assure that if PVC is selected that CBC can confidently move forward knowing that you GC is working hard for you and will never relent in our commitment to your project.”

  43. Proposal for Builder The Building Committee proposes that Community Baptist Church authorizes Pastor Stalnaker and the trustees (Rachel Lilly, Dan Jones & Charles Britt) to enter into a contract to build a building that is approximately 11,400 square feet with Paul Varney Construction.

  44. Review Scenarios

  45. 2010 and 2011 Review Land and Rent in 2010 $11,048 Land, Rent and Savings in 2011 $12,133

  46. Building Estimates Scenario # 1 1,500,000– 600,000(grant and volunteer) + land = 1,100,000 20 year loan at 5% = $7,260 25 year at 5.25% = $7,412

  47. Building Estimates Scenario # 2 1,600,000– 600,000 (grant and volunteer) + land = 1,200,000 20 year loan at 5% = $7,920 25 year loan at 5.25% = $ 8,086

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