Association Of Women Surgeons VA Chapter - PowerPoint PPT Presentation

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Association Of Women Surgeons VA Chapter

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  1. Association Of Women SurgeonsVA Chapter Making it Look Good on Paper Marybeth S. Hughes, M.D. Senior Investigator Surgery Branch, National Cancer Institute, NIH

  2. Making It Look Good on Paper • Cover Letters • Curriculum vitae (CVs) Format Content Advice • Grants

  3. Cover Letters: Definition • A cover letter is a personal introduction. • It can also be a marketing device. • Target audience can vary • Employer • Tenure Committee • Grant applications

  4. Cover Letters • Often impacts on position, promotion, tenure or grant approval • Opportunity to communicate • Necessary • Think of the reader

  5. Cover Letters • Form • One page • Three paragraphs • Introduction • Body • Closing

  6. Cover Letters • Pay attention to basic details • Spell all names, titles and addresses correctly • Contact Information • Avoid grammatical and spelling errors • Paper

  7. Cover Letters • Avoid Generalities Example: “ I would like to express my interest in the position that is currently available at your practice” • Briefly Address Any Time Gaps in Training or Practice • Highlight Special Expertise • Involve new techniques or technology

  8. Cover Letters • Brevity • Passion • Personalization • Indicate some knowledge of position • Area • Avoid “To Whom It May Concern”

  9. Remember poorly written letters give a negative first impression

  10. Curriculum Vitae • Format • Clear • Concise • Correct • Well Organized

  11. Curriculum Vitae • Use simple font • Emphasize headings • Bold or Underline • Do not use too many bullets, dashes • Number publications (if many) • Highlight authorship • Bold or Underline

  12. Curriculum Vitae: Content • Name and Title • Address • Contact Professional Home telephone fax email

  13. Example Marybeth Scavone Hughes, M.D. Surgery Branch, National Cancer Institute National Institutes of Health 10 Center Drive, Bldg 10, Room 3W-3940, MSC 1201 Bethesda, MD, 20895-1201 Office (301) 594-9341; Pager (800) NIH-BEEP-11863; Fax (301) 402-1788 E-mail: Marybeth_Hughes@nih.gov Home address: 9851 Marcliff Court Vienna, VA 22181 Home (703) 319-0233

  14. Curriculum Vitae: Content • Personal Data (Optional) • D.O.B. • Marital Status • Children • Birth place or Citizenship • Cellular phone number

  15. Curriculum Vitae: Content • Professional Appointments • Post Graduate Medical Education • Higher Education • Include location and dates • Certifications and Licensure • Board certification, BLS, ACLS, ATLS, State licenses, NBME

  16. Curriculum Vitae: Content • Committee Appointments IRB, Credentialing Committee, Review Boards • Honors/ Awards Alpha Omega Alpha, Teaching Awards, Research Awards • Society Memberships FACS, local, state and national involvement

  17. Curriculum Vitae: Content • Academic Presentations paper competitions, posters, paper presentations, abstracts • Invited Lectures local, state or national organizations • Published Peer Reviewed Articles Authorship order • Books and Book Chapters

  18. CV: Specialized Content • Mentorship • Basic Science Research • Grant support: past, present and pending

  19. Recommendations • UPDATE CVs OFTEN!! • Avoid listing your DEA number • Avoid listing your social security number • Look at many example CVs • Content • Structure • Get assistance for cover letters and grant proposals as needed

  20. Avoid Hyperbole

  21. Grants “Failure is the beginning of wisdom” -William Zinnser Sources: NIH Federal Sources Industry All other- private foundation

  22. Why Grants Fail • Experimental Design • Research problem • Investigator • Resources

  23. Experimental Design • Technical methodology • Data collection procedures • Study group or control • Data analysis and management is vague

  24. Research Problem • Hypothesis is ill defined • Proposal is unimportant, unimaginative

  25. Investigator • Principal Investigator had inadequate expertise • Inadequate mastery of literature in the research area • Poor productivity on an NIH grant • Insufficient time devoted to the project

  26. Resources • Inadequate institutional setting • Lack of equipment, facilities, personnel • Restricted access to appropriate patients • Insufficient collaborative effort

  27. Recommendations • Request a copy of the NIH Data Book • NIH Guide for Grants and Contracts • Call the funding agency for “high priority” topic • Be realistic with budgets • Consult a biostatistician

  28. Recommendations Why clinical research grant applications fare poorly in review and how to recover Cancer Investigation 1987: 5(1);55-58

  29. Advice

  30. The End Questions????