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Proposal to Close Out Session One

Proposal to Close Out Session One. Pre-Award Staff Michelle Smith (G&C Administrator) Budget development assistance Proposal submissions Process awards Diane Brown (G& C Administrator) Contract and subcontract negotiations Subcontractor purchase orders Export controls. Pre-Award Staff

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Proposal to Close Out Session One

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  1. Proposal to Close Out Session One

  2. Pre-Award Staff • Michelle Smith (G&C Administrator) • Budget development assistance • Proposal submissions • Process awards • Diane Brown (G& C Administrator) • Contract and subcontract negotiations • Subcontractor purchase orders • Export controls

  3. Pre-Award Staff • Xia Zhao (G&C Specialist) • Proposal development assistance • Proposal submission • UM Research Board • Lesley Wallace (G&C Assistant) • Process awards • Proposal development assistance

  4. Submission Process • Agency releases RFP • Review Guidelines • Submission deadline • ARRA • Allowable/Disallowable costs • F&A allowed? Is there a cap? • What should the proposal include? • Page limit for any included docs? • Electronic or hard copy submission? • How many copies?

  5. Submission Process • Intent to Submit • Notify OSP as early as possible • Send electronic budget to OSP for review and approval • Off-campus F&A rate? RUC form with budget and budget justification must be submitted in advance for KK approval • Required cost share? Let OSP know in advance. RUC form is needed. NUTC (signature from Myers) • Conflict of Interest?

  6. Submission Process • PI Submission to OSP • All necessary documents must be given to OSP no later than 24 hrs prior to submission deadline • Signed PSRS (signature authorization?) • Budget with Justification • Statement of Work/Summary • RUC form • Subcontract Info • COI

  7. Submission Process • All proposal documents arrive in OSP • Pre-award reviews proposal package and checks for any errors or issues • Package is given to Compliance Officer and KK for more review and then signature • Once KK approves and gives his signature, proposal can be submitted • Proposal is submitted via e-mail, FedEx, regular mail, grants.gov, FastLane, etc • Proposal is tracked internally (PS, submitted list, file)

  8. Award Process • OSP is notified of award (grant, subcontract, checks, etc) • Terms and conditions are negotiated (if needed) (CFDA requested) • If award amount differs from the requested amount, a new budget will be requested (cost share adjusted as well) • Once an award is fully executed, OSP prepares an award letter • KK signs award letter • Award letter is sent to PI and e-mailed to Co-PI(s), Dept Chair(s), Center Director(s), Dr. Carney, Dr. Wray, Dr. Schwartz, and public relations

  9. Award Process • Pre-award completes a checklist before sending the new awardover to the Post-Award side for set up(CFDA, award amount, project Dept ID, cost share, subcontracts, etc) • Award is recorded on the awarded list • New award is given to Post-Award

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