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Enhancing Communication and Collaboration in a Distributed Undergraduate Medical Program

This presentation highlights the essential role of effective communication and collaboration in the distributed undergraduate medical program at the University of British Columbia (UBC) and its affiliate institutions. Key lessons learned from the program's implementation include the importance of relationship building, recognizing diverse institutional cultures, and defining clear responsibilities and objectives. The team aims to facilitate equitable and creative work across multiple sites while fostering long-term partnerships. Effective strategies for maintaining communication amid challenges and celebrating successes are emphasized.

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Enhancing Communication and Collaboration in a Distributed Undergraduate Medical Program

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  1. Communication and collaboration in a distributed undergraduate medical program Trina FyfeNorthern Health Sciences Librarian, University of Northern British Columbia Teresa Lee Pharmacy Liaison Librarian, University of British Columbia Kristina McDavid MD Undergraduate Program Librarian, University of British Columbia Rebecca Raworth Island Medical Program Librarian, University of Victoria

  2. UBC: The flagship http://www-nlpir.nist.gov/

  3. Our setting • UBC program • 4 years: 2 primarily PBL (university-based), 2 primarily clinical • Years 1 and 2 currently taking place at UBC, UNBC and UVic • Currently 200 in each year at UBC, 24 in each year at UNBC and UVic • In fall 2006, Year 3 (clerkships) at a total of 9 sites (6 new)

  4. Lessons learned: 1 • Relationship building is essential, and is a task in itself

  5. Typical multi-site meeting

  6. NMP Clerkship Rotation Schedule 2006-2007

  7. Lessons learned: 2 • Standards vs. standardization

  8. Different institutions, different cultures • Recognize and celebrate different perspectives • Define responsibilities and relationships clearly • Define objectives and standards • Lots of formal and informal communication • Evaluate

  9. Lessons learned: 3 • Successful distribution depends on a strong centre

  10. Informatics Challenges • Pockets of activity from multiple sites • Lapses in communication and awareness Questions – how to ensure…? • Work is done equitably and creatively • Coordinating without controlling

  11. Clerkships • 6 new clinical sites coming on board in fall 2006 • Many new collaborators, additional organizational cultures • Great need for information and communication • New opportunities, new ideas

  12. Lessons learned: 4 • Celebrate successes

  13. Lessons learned: 5 • Foster long term partnerships, while managing short term expectations

  14. w3.the-kgb.com/dante/ tallships/P7020032.JPG

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