VIVA Everything You Wanted to Know about VIVA, and Then Some Katherine Perry and Eric Rector VICULA October 14, 2005 F

1. VIVAEverything You Wanted to Know about VIVA, and Then Some!Katherine Perryand Eric RectorVICULAOctober 14, 2005Ferrum College

2. Topics Background: More with Less? Committees: How are the Private Schools Represented? Funding: How Many Pieces in this Pizza? Collections: Mysteries? ILL: We get money? Outreach Efforts: What�s this about Branding? Advocacy: More with More?

3. Library Consortia in America In existence for more than a century Original primary purpose was to share physical resources Created union catalogs Focused on Interlibrary Loan Many other priorities now, including Cooperative Acquisitions Programs

4. % Change in Book and Journal Costs ARL Libraries, 1986-2003

5. % Change in Journal Costs ARL Libraries, 1986-2003

6. 1980�s and 1990�s BAD NEWS: Rise in cost of library materials at the same time as stagnant budgets and �Downsizing� GOOD NEWS: Improved technology and the World Wide Web In the 1980�s and 1990�s, libraries were faced with several evil forces � skyrocketing costs for print resources, especially serials, and stagnant budgets and �downsizing� efforts by parent organizations and state governments. The only bright light on the horizon in the 1980�s appeared to be technology, and in the early 1990�s we saw increased advances of that technology and the World Wide Web. In the 1980�s and 1990�s, libraries were faced with several evil forces � skyrocketing costs for print resources, especially serials, and stagnant budgets and �downsizing� efforts by parent organizations and state governments. The only bright light on the horizon in the 1980�s appeared to be technology, and in the early 1990�s we saw increased advances of that technology and the World Wide Web.

7. US Statewide Academic Consortia 1992: OhioLINK (Ohio) 1994: TexShare (Texas) & VIVA 1995: GALILEO (Georgia) 1997: California Digital Library Kentucky Commonwealth Virtual Library PALCI (Pennsylvania)

8. International Coalition of Library Consortia (ICOLC) http://www.library.yale.edu/consortia/ In June 2000: 135 consortia � 90 consortia in the US 45 consortia from 21 other countries In November 2004: 177 consortia 95 consortia in the US 82 consortia in 33 other countries

9. Variations Missions Members Historical Context Organization and Governance Staffing Funding / Payment Models

10. VIVA�s Mission is � to provide in an equitable, cooperative and cost-effective manner, enhanced access to library and information resources for the Commonwealth of Virginia's non-profit academic libraries serving the higher education community.

11. All About VIVA

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13. Access Everywhere

14. Decentralized Services

15. VIVA Governance

16. VICULA Representation

17. VIVA�s Remarkable Value

18. Total Biennial Budgets, All Sources1994-96 to 2004-06

19. VIVA Funding(Collections as a Percentage of Total Funding)

20. Distribution of VIVA Funds 2004-2006 Biennium

21. Collection Development Principles Support the VIVA Mission � Equitable, Cooperative and Cost Beneficial Data Driven Decisions - Usefulness, Usability and Cost Effectiveness Support Academic Programs at Member Institutions Represent the Interests of Different Types of Schools Support Statewide Priorities Serve a Large Audience (~400K students & faculty) Strive for Stability while Remaining Flexible Aim for Consensus

22. Collection Development Process Respond to Input from Members Resources for Users Committee Members Assigned to Specific Products Recommendations to Steering Committee from Resources for Users Committee Final License Negotiation by VIVA Director and JMU Procurement Renewals are Based on Many Factors (e.g. Usage Data, cost factors, analysis by members)

23. Elective vs. Collective Elective: Members pay for their own discounted subscriptions under VIVA�s contract. JMU bills each member. Collective (Pooled Funds): State Funds pay for license for all participating (eligible and willing) independent nonprofit VIVA members. Hybrid: Consortium and members share cost of license. Partial support (usually from Pooled Funds) for some products.

24. Elective vs. Collective

25. Elective vs. Collective

26. Collective: Your Pooled Funds Began in 1999 with $125,000 from state 29 of 31 now participate (eligible and willing) Match is based on annualized FTE Rate of match varies: 1:1 or 2:1 1999 ? $125,000 + $125,000 = $250,000 2000 ? $250,000 + $125,000 = $375,000 2004 ? $265,500 + $132,750 = $398,250 Product choices are up to VICULA

27. Pooled Funds � Full Support Britannica Online EBSCO PsycINFO, Eric, Medline Factiva Gale Expanded Academic Index Gale MLA HarpWeek (1857 � 1877) OCLC FirstSearch (WorldCat and Base Package) Oxford English Dictionary

28. Pooled Funds � Partial Support American Chemical Society Journals Bowker Ulrich�s Serials Analysis CSA - PAIS CSA - EconLit Gale � LRC

29. Pooled Funds (as of 10/12/05)

30. Deadlines (Why must we give notice so far in advance of the contract deadline?) Steering Committee meets quarterly (September, December, March, June). Resources for Users Committee meets prior to Steering Committee to make recommendation. If we cancel, we must give 30-60 days notice to vendors and advance notice (6 months � 1 year) to our members.

31. Administrivia Administrative Fee to JMU Based on 1.8% of previous year�s invoices Total varies each year Pooled Funds Match Currently SCHEV = $265,500 Pay $0.50 for every State dollar Fees based on annualized FTE as reported to SCHEV Total: $265,500 SCHEV $132,750 Match $398,250.00 ILL Expedited Document Delivery Credit $75,000 divided by # of books loaned to VIVA members

32. http://new.vivalib.org/index4.html

33. Branding Why is branding important? Raise VIVA's profile with students, faculty, administrators and the public Pervasion of Web-based materials accessible from many points Increasing use of advanced authentication methods such as VPNs

34. Branding What are our branding options at present? Dependent upon vendor capabilities Partially dependent upon collection type

35. Branding What is VIVA's course of action? Immediately implement what can be implemented Press larger vendors to develop consortial-friendly branding options Futurist view: VIVA-watermarked pdfs created on-the-fly

36. More than a Buying Club Electronic Databases Negotiating, Promoting, Training, Evaluating Expediting InterLibrary Loan Shared Technical Expertise Special Projects Virginia Heritage Cataloging Technical Issues Coordinated Advocacy for Academic Libraries

37. VIVA Fundamentals VIVA levels the playing field � Providing access to outstanding library collections for every student and faculty member in the Commonwealth. VIVA is a sharing consortium� Member schools share collections, expertise and labor to achieve common goals. VIVA creates extraordinary value from the Commonwealth�s financial investment� Leveraging purchasing power, increasing efficiency and developing economies of scale. These are our fundamentals: � By providing equitable services, we can level the playing field for all non-profit higher education institutions in the Commonwealth. All VIVA resources and services are equally available to students and faculty at all of the public higher ed institutions in Virginia, including community colleges. VIVA is definitely a sharing consortium, dedicated to meeting our students� s and faculties� research and instructional needs through our electronic collections and our valuable print resources. We couldn�t keep our administrative costs as low as they are without the volunteer efforts of the library directors and the member librarians. � Finally, over the past 10 years, we take pride in knowing that we have created extraordinary value from the Commonwealth�s investment and we certainly hope to see that continue. � I�ll give you some examples of each of these points.These are our fundamentals: � By providing equitable services, we can level the playing field for all non-profit higher education institutions in the Commonwealth. All VIVA resources and services are equally available to students and faculty at all of the public higher ed institutions in Virginia, including community colleges. VIVA is definitely a sharing consortium, dedicated to meeting our students� s and faculties� research and instructional needs through our electronic collections and our valuable print resources. We couldn�t keep our administrative costs as low as they are without the volunteer efforts of the library directors and the member librarians. � Finally, over the past 10 years, we take pride in knowing that we have created extraordinary value from the Commonwealth�s investment and we certainly hope to see that continue. � I�ll give you some examples of each of these points.

38. www.vivalib.org ��