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School Relations

This report outlines the progress made in FY 2013 through the Informed Budget Process (IBP) and requests for FY 2014 funding aimed at enhancing student recruitment and support. Notable projects include hiring a full-time Administrative Assistant, ongoing part-time support for outreach, and repurposing funds for office remodeling to facilitate better staff workflows. The 2014 budget seeks additional resources to boost enrollment among underrepresented students through targeted efforts. Evaluation metrics focus on increasing applicant diversity and improving student access.

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School Relations

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  1. School Relations Informed Budget Process: FY 2013 IBP Progress Report & FY 2014 IBP Budget Request

  2. FY 2013 IBP Progress ReportFor Projects Funded July 1, 2012 • Project Name: Full-time Administrative Assistant 1 • Amount Funded: $44,000 • Project Status: • Position was filled on 7/16/12 • Increase in timely paperwork, reporting, reconciling budgets, reimbursements, travel encumbrances, purchasing card statements and clerical support for a staff of 12.

  3. FY 2013 IBP Progress ReportFor Projects Funded July 1, 2012 • Project Title: Department hourly support • Amount: $62,640 • Project Status: • Ongoing • Part-time positions to increase recruitment and outreach efforts. • One PT Advisor works solely with early outreach efforts with junior high students to increase college readiness. • One PT Advisor works with general recruitment and with the Horizonte Project to increase college access for underrepresented students. • Part-time support to assist prospective students with the college application processes.

  4. FY 2013 IBP Progress ReportFor Projects Funded July 1, 2012 • Project Title: Remodel Dollars • Amount: $12,193.41 • Project Status: • These dollars were used to reconfigure two offices to incorporate three more work stations. An outer reception area was modified to make space for the new full-time administrative assistant.

  5. FY 2014 Base Request • Project Title: College Recruitment Advisor 2 • Strategic Priority: Improve Student Access and Success • Dollars Requested: $38,281 +26,577= $64,858 • Justification: • Advisor needed to encourage underrepresented high school grads to enroll. • Due to office reorganization, one recruitment FTE and one part-time position were reallocated to outreach efforts. • Project Outcome Measurement: • Increase in number of applicants of color • Increase in number of enrollments of students of color.

  6. FY 2014 One-Time Request • Project Title: Department hourly support for “Phone Bank” and prospective student data entry. • Strategic Priority: Improve Student Access and Success • Dollars Requested: $19,500 • Justification: • Phone Bank will assist with recruitment efforts required this coming year due to decreased numbers of high school grads and “missionary effect.” • Reorganizing Student Interest Card effort. Moving data entry process from Enrollment Services to School Relations will allow for better enrollment outcome tracking. • Outcome Measurement: • Increase in enrollment numbers

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