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Understanding Purchase Request Logs: Overview and Practical Application

This training session provides an overview of Purchase Request (PR) Logs, emphasizing their importance in tracking workflows and managing workloads. Participants will learn what a PR Log is, why it's essential for audits and customer service, and how to create one effectively—either manually or electronically. The session includes a practical exercise where attendees will work in groups to prioritize and log purchase requests using provided materials. By the end, participants will understand the critical parameters needed for effective tracking and logging.

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Understanding Purchase Request Logs: Overview and Practical Application

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Presentation Transcript

  1. 50CONS CCO Training Purchase Request Logs

  2. Overview & Objectives • Introduction & Objectives • What is a PR Log and why do we need it? • How do you create one? What’s important? • Manual Tracking • Practical Exercise • Conclusion

  3. PR Logs • What is a PR Log? • A tracking device; a way to track status • A means or recording your workload and workflow • Why do we need a PR Log? • AFFARS Appendix CC tells us so • Audit trail • Customer service • Sanity check!

  4. PR Logs • How do you create a PR Log? • Either manual or electronic • What’s important? • Certain parameters are vital to a good log • The Who, What, When, Where, and Why/How of your work center

  5. PR Logs • The importance of manual tracking • Electronic logs are great for many reasons, but sometimes a manual one will do—especially if you don’t have electronic access • What if your power dies? A manual log or a recent printout of your electronic log may be a life-saver

  6. Practical Exercise • Break up into groups of two or three (one experienced person per group) • Each group will receive: • Blank PR log sheet • Packet of 10 ea purchase requests (Form 9s and DA 3953s • Work as a team to prioritize and log PRs • Discussion to follow

  7. Conclusion • What a PR Log is and does • Why we need one • TRACKING • Information is only as good as the source!! • How to create one • What parameters are important

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