Gen-XBRL filling Manual

1. Gen-XBRL filling Manual [Take Sample of Latest Revised Schedule-VI XBRL Balance Sheet(PDF) and Statement of P&L(PDF) for Better Help] from: http://saginfotech.com/help.aspx No.7 & 8.) SAG Infotech Private Limited Soft solutions for those can not afford to make errors.

2. WHATS NEW ? • Hyperlink on Tags of Balance Sheet and Statement of Profit & Loss to switch (or) check between the linking of Notes. • Introducing NEW keys: • [C]: To copy the entire data with numeric values from P.Y. to C.Y. or vice versa. • [H]: To copy only the headings without numeric values from P.Y. to C.Y. or vice versa. • Note : Auto copy in the Tangible and Intangible Assets columns into Additional details of the same to enter ‘Method of Depreciation’ and ‘Useful life of asset/Rate of Depreciation.’ • 3.[Import]key for following: • From P.Y. and C.Y. XML file’s data. • From our “Genius” software directly. • From our “Gen-XBRL Utility” individual “Notes” wise. • 4. Validation Tool for Costing Taxonomy version 1.0 released as on 2.12.2012. • 5. Validation Tool for Financial Statements version 2.0.3 as on 2.12.2012.

3. Points to “REMEMBER” while XBRL filling from Better to Best Compliance: MCA XBRL filling Manual (Version 2.0) MCA Taxonomy on XBRL with Revised Schedule-VI (for F.Y. 2011-2012) Revised Schedule-VI (Guidance note issued by ICAI) Accounting Standards Listing Agreement Disclosures SEBI: ICDR Guidelines, 2009 XBRL Business Rules, 2012 read with provisions of the Companies Act 1956.

4. Flow of XBRL Work

5. Steps for XBRL 2011-2012: 1) Fill the data “Gen-XBRL Utility” is a Free to download taxonomy classification from http://saginfotech.com/Downloads.aspx as No. 8 (Setup) and No.9 (Update). 2) Export the data from “Gen-XBRL Utility” and a Zip file will be created at given path with company’s CIN. 3) Now, Import the above exported file in our Softwares “Gen-Comp Law” or “Gen-XBRL” for conversion, they have the same features as Gen-XBRL Utility. 4) In software you can convert the data into XML and check for Validation and pre-scrutiny. 5) After Successful Validation & Pre-scrutiny you can Upload the XML file with e-form 23AC and 23ACA.

6. Fill the data in “Gen-XBRL Utility” is a Free to download taxonomy classification from http://saginfotech.com/Downloads.aspx as No. 8 (Setup) and No.9 (Update). • The data will save automatically.

7. DO READ THE GIVEN “GENERAL INSTRUCTIONS”

8. (2) Export the data from “Gen-XBRL Utility” and a Zip file will be created at given path with company’s CIN.

9. (3) Now, Import the above exported file in our Softwares “Gen-Comp Law” or “Gen-XBRL” for conversion, they have the same features as Gen-XBRL Utility.

10. After Export the data from “Gen-XBRL Utility” Import the Zip file in software from here:

11. Here you need to convert the data saved in utility to XML file through our Softwares “Gen-Comp Law” or “Gen-XBRL” they have the same features as Gen-XBRL Utility.

12. (4) In software i.e. “Gen-Comp Law” and “Gen-XBRL” you can convert the data into XML and check for Validation and pre-scrutiny. Note: Give the path where you want to create the XML file and further it will automatically ask you to validate and pre-scrutiny.

13. (5) After Successful Validation & Pre-scrutiny you can Upload the XML file with e-form 23AC and 23ACA.

14. Financial Data Feeding Manual

15. START with data in: • Balance Sheet • Notes (All which are Applicable) • Statement of Profit and Loss • Notes (All which are Applicable) • Cash flows (Direct or Indirect Method) • Disclosures - General Information • Disclosures - Auditors report • Disclosures - Signatories of Balance Sheet • Disclosures - Directors Report NOTE : Applicability of other Notes & Disclosures can be judged only by seeing at its Financials and knowledge of Accounting Standards and XBRL Rules.

16. Major data filling changes Use console to ‘Browse’ financial data Excel, word & PDF file. Mark “Auto Fill” fills the data automatically from its relevant Note and schedules So least possibility of errors.

17. This is How console works: ‘Copy - paste’ option by clicking on “Dragging On” Button

18. Filling-up of data in “Notes-Share Capital” Individual Equity Share capital. i.e. Rs.10 or Rs.100 denomination. Total Amt. of types of Equity Shares only. Entire Share Capital (Equity +Preference) “DO-NOT fill anything in Grey color columns”

19. Now you only need to select Child Member and fill data in that only e.g. Select “Equity Shares 1” and its Total “Equity Shares” and “Share Capital” will come automatically and balances will be auto-calculated in Parent Members in whole taxonomy. “Show Total Columns” will show you all the parent and child Tags.

20. Filling-up of data in “Notes-Reserves & Surplus” Add columns for Different types of Reserves i.e. Capital Reserve[Member] etc. “General Reserve [Member]” and so on. “Reserves [Member]” = Total Reserves

21. Filling-up of data in “Notes -Tangible and Intangible Assets” Need to Add 3 columns for every Class of Tangible asset (i)Gross carrying amount (ii)Accumulated Depreciation and impairment and (iii)Carrying Amount First Select “Company Total Tangible Assets[Member]” Note: Please see further for more clarity on this Notes - Tangible & Intangible Assets.

22. “Disclosure of additional information tangible assets [Table]” Is a must to be filled for all assets.

23. Important : This is How final PDF will be generated and reason we select the columns for each and every kind of Asset and similarly further Notes will also work as per their classes & sub classes.

24. # Parent and child Tag Relativity : (for example) If you are selecting “Factory Building” {Child Member} then also need to select “Building” as its {Parent Member} else it shows error on Validating.

25. Parent and Child Member Tag Relativity: • This is to be selected and taken in over all taxonomy where Parent and Child Members option is given as validation tool checks for this, Few examples of such Tags are: • Notes - Reserve & Surplus • Notes - Borrowings • Notes - Non-Current Investments • Notes - Current Investments • Notes - Tangible Assets • Notes - Intangible Assets, etc. • And many more where you see such classification. • NOTE : Please do select this relativity in Taxonomy!!

26. Cross Verification of Balances : i.e. whatever data is provided in Profit and Loss same will be checked with its relevant Notes and Schedules such as “Notes - Statement of Profit and Loss” with “Notes - Cash Flows”. e.g. Extra Ordinary Items Cash & Bank Equivalents Items before Tax ,etc.

27. General Information Feeding Manual (Highlighted 32 Features)

28. This is How we need to fill the General Information of a Company:

29. “General Instructions” to be followed within our “XBRL Utility”: 1) Easiest Part: You can now Import last year’s filling data from XML file form “Import option” on Home Page of Taxonomy; this will import the common tag similar as last year taxonomy and further you have to match.

30. 2) All "General Information about financial statements" is required to filled and use Pre-fill button where CIN / DIN no. is given.

31. General Instructions : 3)      Blank cells and RED color Tags: Do Not fill any thing in Blank columns if No amount and no value is there exception is if it’s a RED colored Tag and its sum should be matched (or) equivalent to some value (or) 0 (zero), whichever is there, if nothing is there then 0 (zero). 4)      Labels/tags which are in Red color are mandatory so fill the data in all Red color label fields as per your Financial documents. 5)      Grey Color Cells: there is no requirement to fill any kind of data as either it will remain blank or data will need not to fill anything in Grey color cells. 6)      If there is an amount in either of the year, value for corresponding year must be given, 0 (zero) if no amount is there. to be continued………..

32. 7) Set Width (option): To set width of column as per your convenience and you can also freeze the panes.

33. 8) Column Setup (option): To filter the view of taxonomy within created columns.

34. 9)Current, Previous and Both Year View: To see as desired view within Details column of taxonomy.

35. 10)     Menu (option): To check and remind for “Hot keys option” within software.

36. General Instructions : to be continued……….. • 11)     By default in Revised Schedule-VI now there is Only Vertical Method of Balance Sheet. • 12)     Then start feeding data in 17 Notes related to Balance sheet from "Notes-Share Capital" to "Additional Details – Balance Sheet". • 13)     In the current taxonomy “Schedules” are now termed as “Notes”. • 14)   After Balance Sheet you have to complete "Statement of Profit & Loss". • Now there is NO Direct (or) Indirect Method. • 15)   After Statement of Profit & Loss start feeding Data in its related Notes: • Notes – Revenue • Notes - Sub classification and notes on income and expenses • Notes - Additional information statement of profit and loss • Notes - Director Remuneration and other information • 16)   After above Notes you have to prepare Statement of Cash flow either in Indirect or Direct Method; Here the Numeric Values data feeding gets completed.

37. General Instructions : to be continued……….. • 17)   After feeding Numeric data, the Basic Notes are following: • Notes - Disclosure of accounting policies, changes in accounting policies and estimates. • Notes - Director Remuneration and other information. • Disclosures - Auditors report • Disclosures - Signatories of balance sheet • Disclosures - Directors report. • Note: You can copy paste the alpha numeric data such as above in Text Blocks, tables and charts will shown as HTML errors (WARNING) Message will appear in Validaton error Report and need to rectify the same if want to remove them else can also Ignore the same. • 18)   Remaining Notes and Disclosures are required to be filled if the particular business transaction is there in the given company such as amalgamation, segment reporting, etc. as per relevant AS applicability. • 19)   While copying the data in Text Block (s) remember that it will take the data as per HTML guidelines given by MCA as there should be NO special characters, for example *,?,",!, -,',etc. or tables and charts within it because these will show HTML errors (WARNING) message at the time of pre-scrutinizing.

38. 20)   In General information select content of report by default as "Balance Sheet". 21)Notes & Disclosures : are applicable by default. Those which are “Not applicable” field and you want to make them applicable follow the below given steps and those whose related transactions are there in your company you can make it Applicable on respective representation i.e. Balance sheet (or) Profit and Loss account. 3 4 2 1

39. 22) Directors Name and Designation must be same as appearing on MCA database i.e. http://www.mca.gov.in/DCAPortalWeb/dca/MyMCALogin.do?method=setDefaultProperty&mode=39 • Important: • Minimum No. of Directors must be : • Private Ltd. = 2 • Public Ltd. = 3

40. 23) In General information while filling date "on which final accounts were approved in board meeting" fill the dates related to it hand to hand in following sequence :- (1) Directors Report : Date U/S 217 of Companies Act, 1956 and then Date of signing board report. (2) Auditors Report : Date of signing of B/S by Auditor and then Date of Signing of audit report by him.

41. 24) Check Name of Auditor with complete 6 digit Membership no. and his COP should be there from http://icai.org/new_post.html?post_id=4797&c_id=290 > Search members database by Membership No. Important: NAME OF AUDITOR should be complete as mentioned at icai.org database (or) e.g. Mr. A.K. Gupta must be mentioned as Amit Kumar Gupta

42. 25) Text Blocks / Yellow color Fields: For tagging or capturing the information which is often included in brackets in the labels in the company’s financial statements, can either be captured as footnote [F3] or if detailed tags are available, the same should be tagged with the detailed tags in the taxonomy i.e. Yellow color fields (or) Green Color Text Blocks.

43. Here you can copy-paste Auditors Report, etc. in given Green color Text Blocks, similarly for other reporting: (Text Blocks are given in respective Notes)

44. This is How data will be copied and pasted in the Green color Text Blocks, similarly for other reporting:

45. 26) Others Elements: In case any information is present in the financial statements for which corresponding tag/element is not available in the taxonomy, then the same needs to be captured in the next-best-fit element in the taxonomy or should be included under the corresponding ‘Others’ element. This should be followed only in case the relevant tag is not available in the taxonomy. It should not to be used generally.

46. 27) Foot Notes: [Click F3 on particular column] It is imperative (relativity or logic or philosophy behind mentioning ‘others element’) to include footnote w.r.t. the ‘Others element’ while preparing the instance document.

47. Foot Notes are helpful to be given when there is no such Tag found in taxonomy and should be used for proper justification on your choice of selection of Tag, it should be used generally. e.g. In case of “Trade Payables” (Short Term) NO direct Tag is given.

48. Now Validation & Pre-scrutiny

49. After Mapping data, Validation will be done:

50. 28) Error Locater [Click F4 on particular column] : after validating, come back to Home page of XBRL and press F4 for checking validation Errors and rectify them then and there by double clicking on such errors.