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Logo area. Open Access policy guidelines for research institutions. Name. Date, location. The European policy context. European Commission: Open circulation of knowledge is one of the five priorities of the European Research Area (ERA)

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Date, location

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  1. Logo area Open Access policy guidelines for research institutions Name Date, location

  2. The European policy context • European Commission: • Open circulation of knowledge is one of the five priorities of the European Research Area (ERA) • And one of the constituents of Responsible Research & Innovation (RRI) • Recommendation to Member States (July 2012) • Open Access pilot for FP7 (until end-2013) • Open Access mandatory policy for all Horizon 2020 research (2014-20) • Open Data pilot for Horizon 2020 • More than half the 700+ Open Access policies are in Europe

  3. Open Access policies worldwide Data: ROARMAP: http://roarmap.eprints.org/ (data point October 2015)

  4. Numbers and types of OA policymakers Data: ROARMAP: http://roarmap.eprints.org/ (data point October 2015)

  5. Open Access essentials • Free online access to research outputs (journal articles, books, data) • Provided in three main ways: • Through author ‘self-archiving’ in repositories (‘Green’ OA) • Publishing in Open Access journals (‘Gold OA) or as OA articles in subscription journals (‘Hybrid Gold’ OA): • Publishing Open Access books

  6. Benefits of an Open Access policy: institutions • Collects and preserves the institution’s scientific output and disseminates it through the repository • Provides the possibility of indexing and tracking the scientific output of the institution through Web search engines • Monitors the number of visits and use and collects data and indicators that can be used in institutional planning, and the search for sources of funding etc. • Provides opportunities for the use and re-use of the institution’s output for scientific purposes (CVs, publications, excellence reports, indicators, institutional websites, personal websites etc.) • Strengthens international communication and collaboration channels and the institution’s international profile

  7. Benefits of an Open Access policy: researchers • Increases the visibility of, and showcases, their research • Increases the usage of their research • Increases the impact of their research (citations) • Repository enables them to collect all their outputs in a safe, permanent location • Repository provides information on usage and impact • Repository provides personalised publication lists to be used in grant applications, CVs and when writing articles

  8. The Open Access policy at a glance • Aligns with the European Commission’s H2020 policy • Mandatory • Requires immediate deposit of research outputs in a repository at acceptance for publication but respects reasonable embargoes required by publishers

  9. Policy implementation: useful steps • Assessment of the policies of comparator organisations internationally • Dialogue and collaborative approach with stakeholders • Establishment of the relevant e-infrastructure (e.g. repository and/or CRIS/research bibliography) • Formulation of the policy • Guidance and training of researchers in compliance • Provision of incentives and rewards for compliance • Clarification of sanctions for non-compliance • Compliance monitoring mechanism(s) • Provision of resources for the long term sustainability of the services needed to support the policy

  10. Practical checklist • Research and map relevant comparator policies • Involve stakeholders • Assess infrastructural provision and plan developments where necessary • Guidance and support for researchers • Provision for reward for compliance and sanction for non-compliance • Establish mechanism to monitor compliance • Mechanism to evaluate efficacy of the policy • Resourcing and sustainability plan for supporting the policy

  11. Logo area Thank you email address

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