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PAS 99

PAS 99. Integrated Management Framework. Introduction. What is PAS 99 Examples of Integrated Management Systems Auditing IMS Benefits & Barriers What the Certification Bodies don’t mention. What is PAS 99. Specification issued by BSI ‘Recognised’ by Certification Bodies

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PAS 99

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  1. PAS 99 Integrated Management Framework

  2. Introduction • What is PAS 99 • Examples of Integrated Management Systems • Auditing IMS • Benefits & Barriers • What the Certification Bodies don’t mention

  3. What is PAS 99 • Specification issued by BSI • ‘Recognised’ by Certification Bodies • Framework by which you can manage all elements of your business • ISO 9001 • ISO 14001 • OHSAS 18001 • Sector Standards: ISO/TS 16949, ISO 13485 etc • Specialist Standards: Organic Food, Fair Trade, Lexel, Sarbanes Oxley

  4. Principles of PAS 99 • Based on ISO 14001 structure • PDCA Cycle to support systematic management • Risk Based Standard • Helps is you really know your processes! • Process identification with inputs & outputs are essential

  5. Structure of PAS 99 6 common requirements: • Policy • Planning • Implementation & Operation • Performance Assessment • Improvement • Management Review

  6. The Specification

  7. Implementing PAS99 Practical Examples of Key Areas

  8. Risk Based Approach 4.3.1 Evaluation of Aspects & Impacts : evaluate the significant business issues & the associated risk • Quality: Preventive Action? • Automotive: FMEA • Food: HACCP • Medical Devices: Product Risk Assessment • Environmental: Aspects & Impacts • OH&S: Risk Assessment, HAZOP • Corporate Governance: Corporate Risk Goal: Establish a common frame work to identify, evaluate and control business risks of any type.

  9. Legal & Other Requirements 4.3.2 Identification of legal & other requirements • Environmental: licences, waste, water, WEE etc • OH&S: HASAW, Manual Handling, PUWER, Consultation • Human Resource: Working time directive, equality, disability etc • Data Protection: Do you hold customer information? • Products: CE Marking, design requirements • Import/Export: Legal requirements, product specifics • Software: Are you licensed correctly? • Corporate Governance: New companies act & director liability Goal: Legal compliance (and keep the Managing Director out of court).

  10. Achieving Compliance

  11. System Linkages

  12. Documenting Working Procedures 4.4.1 Operational Control - for example machine maintenance: • OH&S: Wear your PPE, Use the permit to work, isolate the machine • Product: Ensure machine is cleaned, set up for quality critical to quality parameters • Environmental: Don’t throw the oil down the drain etc. Goal: One stop shop document for each process and task.

  13. Core Systems 4.4.3: Documentation requirements, 4.5.4: Handling non conformities, 4.6.2: Corrective & preventive action • Control of documents & data • Control of records • Control of non conformities • CAPA Goal: Common procedures for these systems and clear priority on CAPA for the business as a whole

  14. Management Responsibilities 4.2: Policy, 4.3.4: Objectives, 4.7 Management Review • One policy • Common (non conflicting) objectives • One Management Review of the business Goal: Common vision, goals and priorities for the business as a whole

  15. IMS Audit 4.5.2: Internal Audit • Saves time • Must focus on processes (not system elements) • Use auditors & specialists to achieve competency • Carefully define the scope of the audit & criteria Goal: Common vision, goals and priorities for the business as a whole

  16. With What? Equipment Infrastructure With Whom? Training Knowledge Skill Process Inputs What should we receive? Outputs What should we deliver? How Many? Performance Indicators How? Instructions Procedures Methods A Turtle Process Map

  17. Some Barriers to Integration • Perception: • Can a good Environmental/Quality/H&S Manager cut it running an IMS? • Fear: • Is this a cleaver way to ‘right size’ the organisation? • Too Hard: • Sound fantastic Mike but… • Lack of Control: • Nice try Mike but I’ve just spent the last 5 years trying to get everyone to follow the Q/E/H&S procedures – we need to maintain the focus not dilute it!

  18. Implementing an IMS • Write a policy for the IMS • Define the system – write a well structured manual to act as your ‘instruction book’ • Make sure you have well developed process understanding • Install common system elements

  19. Benefits of an IMS • Encourages risk management across the business • Gives a competitive edge – more holistic approach to business management • Stakeholder satisfaction – systemic approach to risk, governance across the business • Common goals across the business You should not integrate to save a few £££ on Certifications costs!

  20. What the Certification Bodies didn’t tell you! • Still need to be certified 3 times (i.e. ISO 9001, ISO 14001 & OHSAS 18001) • Probably will not make any kind of cost saving • Not all auditors are multi skilled (you may get 2-3 auditors) – Are all auditors competent to audit your business?

  21. So in conclusion • PAS 99 – Simple framework to use • Genuinely drives a risk based approach to management • Simplifies systems • Can lead to internal savings But… • Translate your system • Ensure common processes • Ensure correct competencies are sustained

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