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Migration Strategies

Migration Strategies. Presented by: University of Southern California University of Arizona VivanTech. From Legacy to KFS Wednesday, November 19th, 1:00 — 2:00pm. VivanTech Summary. Software Development and Consulting Services US company — HQ in San Diego, CA

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Migration Strategies

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  1. Migration Strategies Presented by: University of Southern California University of Arizona VivanTech From Legacy to KFS Wednesday, November 19th, 1:00 — 2:00pm

  2. VivanTech Summary Software Development and Consulting Services US company — HQ in San Diego, CA Onshore developers and project managers Offshore Development Center — India Core Strengths: Financial system development & migrations General Java programming Kuali Commercial Affiliate

  3. Migration Strategy Project Planning and Scheduling Java development (new KFS 3.0 feature) Augmentation of the USC KFS team VivanTech’s KFS Work Project Planning & Scheduling Consultation

  4. USC & UA Summary USCUA • Private; Research 1 • Statistics • 33K students • $430 M research • $1.8 B expenditures • Kuali Involvement • Kuali Financial — Spring ’07 • Founding partner • Kuali Student • Land Grant, Research I • Statistics • 35K students • $500 M research • 1.5 B expenditures • Kuali Involvement • Founding Partner • Kuali Financial • Kuali Research

  5. Migration from … USCUA • 26-year old in-house developed financial system • Technology/PlatformInfobasic - Universe • Financial Record System (FRS) - Information Associates • Technology/PlatformMainframe – Cobol & IDMS

  6. Gap Analysis USCUA 525 Functions Analyzed • 458 Meet Requirements • 23 Need Further Testing • 39 Minor KFS Modifications • 5 Extensive KFS modifications 200 Central Business Processes • ID’d for documentation & design • Reporting vs. System • 6 – 10 KFS mods • Extended attributes • 2 new eDocs

  7. Feeder Systems USCUA 47 Modules / Systems • 84 Interfaces — • 12 Large effort - 1,200 hrs • 17 Medium effort - 350 hrs • 55 Small effort - 75 hrs • Estimated effort - 24,475 hrs 6-10 KFS Modules / Systems • 41 Interfaces - Inbound • 1 large effort (Payroll) • 7 medium effort • 26 small effort • 7 to be absorbed • Estimated effort – 2500 hrs

  8. Skill Sets USCUA Team Size at Peak: 88 Details — • 57 technical • 14 management - pm - lead • 17 non-technical Team Size at Peak: 30 • Details — • 10 technical (including BI) • 4 management – pm - lead • 16 functional • 60 testers - supplemental

  9. Budget USCUA Assumptions — • Freezing of existing systems • Staff augmentation • Project structuring & automation • Data migration • Interfaces • QA & Testing • Assumptions — • Freezing of existing systems • Vanilla implementation • Staff augmentation • Project management • Data migration

  10. Conversion USCUA Phased Migration • Existing system is complex • Cannot freeze immediately • Many feeder systems • Team is implementing KFS • CAMS and KEW • Long-term objective: Kuali as standard development platform Light Switch Migration • Primarily paper processes • FRS data similar to KFS • FRS frozen • Sandbox proof of concept • 3 years Kuali Involvement

  11. Schedule USCUA 900+ Activities in MS Project • Duration: 35 Months • Official kick-off: 01/ 2009 500+ Activities in MS Project • Duration: 12 months • Official kick-off: 10/22/2008

  12. Community USCUA Community Involvement& Responsibilities • Kuali Financial Steering Committee • Numerous community forums, briefings and demonstrations • Functional work groups with multiple input/feedback channels Community Involvement & Responsibilities • Business process owners • Business process advisors • Testing team (60+) • Training Director • Communication Director

  13. Functional Field Description

  14. Summary Limited Experience = Get Help • Limited Experience = Get Help Start Your Planning Activities Early • Start Your Planning Activities Early • Form a Kuali Planning Team Form a Kuali Planning Team • Get Your User Community Involved in Planning Activities Get Your User Community Involved in Planning Activities

  15. Q & A

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