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Board Procurement Update January 2010 State Procurement

Who does what?. John Stevens Office Manager, administrative hearing representation, MMO

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Board Procurement Update January 2010 State Procurement

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    1. Board Procurement Update January 2010 State Procurement John Stevens, CPPB, CPM State Procurement Officer Phone: (803) 737-0612 E-Mail: jrstevens@mmo.sc.gov Who am I? State Procurement Officer since July 2004. Former Manager, Commodity Procurement, from June 1999, through June 2004. Procurement Specialist and Procurement Manager from December 1990 through May 1999. Nearly five years private sector procurement. USC Alum.Who am I? State Procurement Officer since July 2004. Former Manager, Commodity Procurement, from June 1999, through June 2004. Procurement Specialist and Procurement Manager from December 1990 through May 1999. Nearly five years private sector procurement. USC Alum.

    2. Who does what? John Stevens Office Manager, administrative hearing representation, MMO #136 review, planning, agency advisor, Shopping Cart and eRequisition Manager for SPO Vivian Alston Administrative Coordinator and FOIA. Derwin Brannon Special projects and research.

    3. Who does what? Daniel Covey Professional and non-professional services. Access to GSA Schedules for emergency response / recovery. Georgia Gillens Electronic Document Management System Process Development and Training, professional and non-professional services. Chris Manos Professional and non-professional services. Theresa Watts Professional and non-professional services.

    4. Who does what? Allen Register Emergency Management, MMCAP, Statewide Contract Team Lead, vehicles and equipment. Manages personnel and document quality control for: Richard Brinkley P-Card, commodities and non-professional services both statewide and agency. Kimber Craig SCEIS Lead, all commodities and services both statewide and agency. Gary Hodgin Cooperative Procurement Lead, statewide and agency commodities (including equipment) and non-professional services. Cooper Marlowe All commodities and services both statewide and agency.

    5. Whats new in SPO? Process Improvement & Document Development: Document Quality Control / Legal Review This is a pre-release management / legal review of each solicitation.

    6. Whats new in SPO? (cont.) Process Improvement & Document Development: Electronic survey tool usage for both Statewide Term Contract Development and SPO performance Board Human Resources has taken over the responsibility to issue the survey tool electronically for all Board offices. The survey will be issued immediately after a solicitation concludes.

    7. Whats new in SPO? (cont.) Focus on training: To the vendor community How to do Business with the State SCEIS/SAP

    8. Statewide Contracts awarded last quarter CY 2009 Vehicles (bid online) Ice Makers Military Style Boots Tires Pedestrian Push Button Assemblies, Signs, Signals Temporary Personnel Fixed Price Bid

    9. Statewide Contracts awarded last quarter CY 2009 Bus, ADA Compliant Battle Dress Uniforms (BDUs)

    10. Suspended Statewide Contract Awards Reinforced Concrete Culvert Pipe Award for 2 DOT Districts suspended by protest. One award to be canceled. To be re-bid statewide. Medical Supplies Two awards posted October 2009. Suspended by protest. One award to be canceled. Drug & Alcohol Testing and Background Checks Mail Services - Pre-Sort/Bar Code

    11. Statewide Contracts for review during 2010 Inspection, Maintenance, Recharge & Hydro Testing for Fire Extinguishers Industrial Gases Defibrillators, External (Co-op w/NC) Microscopes, Parts & Service Ice, Cubed (Emergency) Bus, Mini School Bus (Jacobs Law)

    12. Statewide Contracts for review during 2010 Appliances Paper Used Oil Filter/Used Oil Collection & Disposal 80-250 PTO HP Tractors & Mowers Service Award Pins School Buses

    13. Statewide Contracts for review during 2010 Truck Bodies (dumps, platforms, utilities) Backhoes, Medium & Heavy Duty Motor Graders Vehicle Rental, Short Term Malathion Insecticide Trash Can Liners

    14. Statewide Term 2010 Review (continued) Equipment Maintenance Management Program X-Ray Film, Chemicals & Supplies In-Car Video Systems Paper Towels & Toilet Tissue Vehicles

    15. Processing your requisition through MMO What do we need from you? Shopping Cart, if a SCEIS Live Agency, or, eRequisition http://www.state.sc.us/Requisition Enter your requisition through the electronic portal Solicitation Request Form, A tool to ensure that you transmit complete information and documentation with your requisition to MMO. A checklist of elements to consider whether processing a procurement in-house or via MMO. Select content from the Uniform Solicitation Format Written Determinations

    16. Transmitting your supporting documents How do I transmit the Solicitation Request Form, written determinations, justifications and other documents Im unable to upload to the eRequisition? If your agency is Live in SAP: Attach all support documents as attachments to Items in your Shopping Cart If your agency isnt Live in SAP: Email as attachments to requisitions@mmo.sc.gov

    17. If my eRequisition or Shopping Cart is returned for re-work, what will MMO do to help? Most of this training is already taught in the MMO Business Practices course, offered twice per year, however, we will Provide training on-site, on a regional basis, or via phone. All I need is a room with either Wireless or Ethernet access to the web, my projector, laptop, a requisition, and your eagerness to learn.

    18. INTER-AGENCY AGREEMENT Agencies negotiate terms Proposed agreement reviewed by MMO or ITMO, dependent on the commodity or service. Must be submitted for approval prior to contract execution. NOTE: Agencies conduct market research to verify that the agreement results in cost savings to the State and submit with the proposed agreement to for approval. Use MMO #136 form on the web. Benchmark against private sector competitors. Form 136 MMOs Review: Contract must be approved by MMO prior to being fully formed/executed Cost savings to the State must be clearly documented.Form 136 MMOs Review: Contract must be approved by MMO prior to being fully formed/executed Cost savings to the State must be clearly documented.

    19. QUESTIONS? Visit us on the web at www.procurement.sc.gov This link gives you access to both ITMO and SPO Call us at (803)-737-0600

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