PALCard

1. PALCard Purchase Card Converts to VISA on June 1, 2004 Dated May 10, 2004 VOID June 1, 2004

2. Section 1 • Conversion Information • Card Issuance • Changing Payment Method • Card Design • Employee I.D. Number

3. New UC Systemwide Purchase Card Contract • Will provide: • Improvement in control over allowable purchases • Web-based access for cardholders to view account activity • Enhanced electronic monitoring and reporting tools

4. Deactivation andDisposal • Cardholders may use current PALCard through May 31, 2004 • Current PALCards (MasterCard) will be deactivated at 11:59 p.m., May 31 • Cut deactivated card(s) in half and dispose on June 1 • No need to return deactivated card(s)

5. Card Issuance Dates • Campus • Tuesday, May 18 & Wednesday, May 19 • Tuesday, May 25 & Thursday, May 27 • 11 a.m. – 1 p.m. • Ring mall near the Bookstore • Medical Center • Monday, May 17 • 11 a.m. – 1 p.m. • Bldg 22A, Library 2116

6. Card Issuance Information • Photo identification required to pick-up card • Driver’s license or Employee I.D. • Verify that your name is spelled correctly on card, and note: • Names were limited to 21 characters • Some first and middle names were changed to initials, to accommodate space requirements

7. Card Pick-Up, cont. • Verify that the department name embossed on card is correct. • Department names were limited to 21 characters • Department names were converted to standard format(s) • Verify billing address on paper sleeve that card was attached to. • Notify staff at card issuance tables if address needs to be updated.

8. Convert Payment Method • Begin using new PALCard as soon as it is issued to you. Card can be used before June 1. • Notify suppliers that bill automatically for monthly services: • Cell phone, pager, internet, newspaper subscription, bottled water, etc. • Contact vendors before June 1 to prevent declines • Convert payment method from MasterCard to VISA purchase card • Provide suppliers with new account and expiration information • Provide new 3-digit security code when required

9. Subscriptions • Debits processed against your current PALCard after May 31, will be declined. • If you’re currently processing subscription renewals, and feel the payment will not be debited until June 1 or later, please provide new account and expiration information.

10. MasterCard to VISA New PALCard is a VISA product.

11. New PALCard Design • Card color is teal-blue • Displays “UCIrvine” logo in upper left • States “Purchasing” on card

12. New Expiration Date(s) • Expiration period has been extended from two to three years. • Expiration month is varied among card accounts.

13. Cycle Dates • Will remain the same • Cycle starts on the 22nd of the month and ends on the 21st of the following month. • Cycle (monthly) dollar limit is replenished on the 22nd.

14. Cycle Limits • Cycle (monthly) dollar limits, on some accounts, were adjusted downward to reflect actual purchasing activity. • Higher cycle limits can be requested by supervisors, to support increases in purchasing activity. • Email: PALCard-Info@uci.edu

15. Merchant AcceptanceVISA vs. MasterCard • The majority of merchants accept both Visa & MasterCard. • However, if you encounter a merchant that only accepts MasterCard, please email PALCard-Info@uci.edu, for assistance. We will contact the supplier directly to expedite acceptance. • Enabling a merchant to accept VISA is a fairly simple process, accomplished between the merchant and their bank.

16. PALCard VISA UCI will have two VISA corporate credit cards, utilized for two very distinct business purposes. • VISA PALCard • PALCard is administered by the Purchasing Department • Card is issued by U.S. Bank • U.S. Bank logo is located on back side of card • Purpose is to purchase goods and low-risk services included on the Commodities Permitted list

17. T & E VISA 0000 0000 0000 0000 Peter Anteater 2. VISA Travel & Entertainment Card • T&E Card is administered by Travel Accounting • Card is issued by U.S. Bank • U.S. Bank logo is located on front side of card • Card is silver/gray with graphic of world map • Upper left corner states, “UCICorporate Card” • Purpose is to purchase airfare, hotel, car rental, meals, entertainment, and all items indicated as “Travel VISA” on the Commodities Not Permitted list

18. New PALCard Application • A new application is being designed and will be available at the PALCard website, Monday, May 17 • The following information is no longer required on application: • Social Security Number • Date of Birth • Mother’s Maiden Name • Employee I.D. number is required on application.

19. New PALCard Application, cont. • Default cycle limit is $5,000. • Supervisor must supply brief justification (on application) for cycle limits above $5,000, up to $25,000. • Limits above $25,000 are granted based on demonstrated need. • Maximum single transaction limit remains at $2,500.

20. Employee I.D. Number • Required to activate your card with U.S. Bank • Used as a verification tool, when cardholders contact U.S. Bank, to obtain account information Note:Whenever you are prompted to provide your Social Security number, provide your employee I.D. number instead; both are 9 digits.

21. Obtaining Employee I.D. #to Activate Card • Your employee I.D. # can be found in DataWarehouse http://datawarehouse.uci.edu

22. Obtaining Employee I.D.#, cont. • Select “Employee – General” • Select “General Employee Ad Hoc Query”

23. Obtaining Employee I.D.#, cont. • Check “Employee Name” and “Employee ID” • Enter your last name, first name • Select the “Submit” button in the lower right corner smith, george

24. Obtaining Employee I.D.#, cont. smith, george SMITH, GEORGE BERNARD 090000001

25. Activating New PALCard • Call U.S. Bank (800) 344-5696 • Automated phone system will state: - “Enter your 16-digit account number” - “Enter your five-digit zipcode (See billing address on paper sleeve that card was attached to) - “Enter the last four digits of your Social Security number” – Be sure to enter the last four digits of your Employee I.D. #, notyour SS#

26. Section 2 AccessOnline • U.S. Bank’s web-based system for cardholders • How to register • Features • Customer service phone number

27. AccessOnline Registration • Cardholders must register to use AccessOnline. • Use Internet Explorer version 6.0+ • Visit: https://access.usbank.com

28. AccessOnline Registration, cont. • Enter “UCI” for Organization Short Name • Enter a User ID • Enter a Password 4. Click here

29. AccessOnline Registration, cont. Enter your zipcode Enter “UCI” Enter your 16-digit account no. Select expiration date shown on card

30. AccessOnline Registration, cont.Read Licensing Agreement

31. Licensing Agreement, cont. Select “I Accept”

32. AccessOnline Registration, cont.Create Your User ID & Password hsjones

33. AccessOnline Registration, cont.Cardholder Authentication Screen

34. AccessOnline Registration, cont.Confirmation Message Indicates registration was successful

35. AccessOnline Features https://access.usbank.com • For cardholders only • View account activity • View statements • Generate reports

36. AccessOnline Features, cont. • View posted debits on account • Generate reports • View reports online (browse) • Download as Excel or PDF file • View PDF images of paper statements • Available on the 22nd of each month • Paper statements will not be mailed to cardholders

37. View Statement on the 22nd of Each Month

38. AccessOnline, cont. Cardholder statement Note: View this page at 100% or larger 0000 0000 0000 0000 KRISTI JONES PEDIATRICS 300 SPRAGUE HALL IRVINE CA 92697 0000 0000 0000 0000 0000 0000 0000 0000

39. Forgot Your Password?

40. Forgot Your Password, cont. Enter “UCI” Enter Your User ID

41. US Bank Customer Service

42. Contacts • Heidi Cholodenko • PALCard Administrator • hbcholo@uci.edu • (949) 824-7319 • Diane Ngo • PALCard Coordinator • dbngo@uci.edu • (949) 824-6274