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PRESENTATION TO THE PORTFOLIO COMMITTEE 25 SEPTEMBER 2015

PRESENTATION TO THE PORTFOLIO COMMITTEE 25 SEPTEMBER 2015. STAFFING …. Number of filled positions – 189 _ Management & professional staff – 19 Administration and skilled staff – 145 Auxiliary staff - 25. Agency of Department of Arts & Culture 2. STAFFING ….

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PRESENTATION TO THE PORTFOLIO COMMITTEE 25 SEPTEMBER 2015

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  1. PRESENTATION TO THE PORTFOLIO COMMITTEE 25 SEPTEMBER 2015

  2. STAFFING … Number of filled positions – 189 _ Management & professional staff – 19 • Administration and skilled staff – 145 • Auxiliary staff - 25 Agency of Department of Arts & Culture 2

  3. STAFFING ….

  4. 32 Casual workers (mostly as Guides) and 30 interns, of which 26 are employed for GRAP103 project. • The organisation is currently re-aligning the structure to the revised strategy. There is a possibility that the above-mentioned number of vacancies may change.

  5. PRE-DETERMINED OBJECTIVES : PERFORMANCE RESULTS • Out of the 58 planned performance indicators: • 37 (64%) have been achieved, of which 19 were exceeded. • 21 (36%) indicators have not been achieved. • The factors that contributed to non-achievement include: • moratorium on filling vacant positions • lack of funding to build permanent exhibits, leading to DMSA receiving inadequate income from the use of its facilities.

  6. Council Milestones under current year • Review of strategy, structure and processes of the Institution • Increase financial sustainability of the Institution • Human Capital transformation • Centralisation of the Corporate Governance Function • Restoration and Maintenance Programme (RAMP) • Implementation of GRAP 103 (Heritage Assets) • Enhanced stakeholder relations • Governance Committees functional • Policy review register kept up to date • Decentralisation model adopted and being implemented through delegation and Realignment project • Hosted the following exhibitions: • Botswana Arts and Crafts • Steve Biko • Created direct partnerships with • National Heritage Council on 60th anniversary of the Freedom Charter dialogue • The China year in South Africa

  7. …Council Milestones Performance Information Outputs for 2014/15 compared to 5 year average outputs : GRAP 103 took precedence in 2014.15 • Specimens and objects curated and catalogued this year about – 33 072 • Number of heritage objects preserved – 59 696 (Average -29 579) • Number of research programmes conducted - 40 (Average - 38) • In 2014/15 Heritage reference and library services exceeded many targets i.e. 13043 reprints data-based, 107177 slides, reels, photographs &specimen entries digitised, 28 241 library collection items inventoried & conserved and 2659 periodicals accessioned. Public Engagement • Number of exhibitions constructed and/or hosted - 26 temporary – no permanent exhibitions/displays showcased – (Average - 25) • Number of outreach programmes undertaken 39 (Average - 25) • Number of media liaison and articles produced – 4 articles, 5 adverts and 3 interviews- due to no marketing staff – (Average -10) • Number of events and festival held- 53 (Average - 41) • Number of public and professional lectures hosted – 16 (Average - 4)

  8. FORTH-COMING EXHIBITIONS • National Orders & Symbols (February 2016) • Russian Exhibition (October 2015) • World War I (December 2015) • Dinosaur (March 2016) • Tshwane (March 2016) • Ceramics (November 2015) • Arts and Craft of Botswana (September ‘15 – March 2016)

  9. Agency of Department of Arts & Culture 11

  10. Agency of Department of Arts & Culture 12

  11. Agency of Department of Arts & Culture 13

  12. 2014/2015 AUDIT OUTCOME REMEDIAL PLAN • Qualified audit opinion on • Property, Plant and Equipment, • Heritage assets, • Receivables from exchange transactions • Irregular expenditure

  13. Agency of Department of Arts & Culture 19

  14. CONCLUSION Council and management commit themselves to improve on the strategies to address challenges which tend to lead to audit findings.

  15. THANK YOU!!! DITSONG NATIONAL MUSUEM OF CULTURAL HISTORY

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