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Campus-Based Programs

Campus-Based Programs . WVASFAA Spring Conference 2011 Damia Dobbs West Virginia University Thursday, April 21, 2011. Campus-Based Programs . There are 3 campus-based programs Federal Supplemental Educational Opportunity Grant Program (FSEOG) Federal Work-Study Program (FWS)

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Campus-Based Programs

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  1. Campus-Based Programs WVASFAA Spring Conference 2011 Damia Dobbs West Virginia University Thursday, April 21, 2011

  2. Campus-Based Programs There are 3 campus-based programs • Federal Supplemental Educational Opportunity Grant Program (FSEOG) • Federal Work-Study Program (FWS) • Federal Perkins Loan Program

  3. Participating in Campus-based Programs • Must be approved to participate in Title IV programs • Must apply to participate in campus-based programs and report expenditures electronically on an annual basis

  4. Common Provisions There are 6 common provisions for the campus-based programs: • Reasonable portion requirement • Matching requirement • Transferring funds between programs • Administrative Cost Allowance (ACA) • Carry-forward and carry-back provisions • Underutilization

  5. Reasonable Portion Criteria This is the requirement to offer a reasonable portion of a campus-based program’s allocation to independent and part-time students • Schools who base packaging on enrollment hours must offer a reasonable portion to all full-time, part-time and less than half-time students • Applies to all campus-based programs

  6. Matching Requirement The requirement to provide a nonfederal contribution, or match, for each program for which the school receives a federal allocation • Applies to all campus-based programs, but amounts vary

  7. FSEOG Matching Requirement Nonfederal share match may be on: • Individual basis • Aggregate basis • Fund-specific basis

  8. FWS Matching Requirement Federal share may not exceed: • 75% for public agency, nonprofit organization, or school itself • 90% for certain public agencies and private nonprofit organizations • 100% for literacy activities, reading tutor, math tutor, or civic education and preparation • 50% for private for-profit organization

  9. Perkins Matching Requirement • Federal capital contribution (FCC) • Institutional capital contribution (ICC) must equal at least 1/3 of the school’s FCC

  10. Transferring Funds Between Programs The ability to transfer funds between campus-based programs • A school may transfer Perkins loan funds to its FSEOG and FWS accounts • FWS funds may be moved to its FSEOG and Perkins Loan accounts • FSEOG funds may only be transferred to FWS accounts • Applies to all campus-based programs

  11. Administrative Cost Allowance A school’s entitlement to an administrative cost allowance, or ACA, for its participation in the campus-based programs • The amount of ACA is based on the total amount of campus-based funds the school uses to make Federal Perkins Loans, pay FWS wages, and award FSEOG funds during the award year. • Applies to all campus-based programs

  12. Carry-Forward and Carry-Back Provisions To help a school manage its FSEOG and FWS allocations, the school has certain options to carry forward and to carry back a portion of its total allocations from these programs for use either in the upcoming or prior award year

  13. Carry-Forward and Carry-Back Provisions cont. • May carry forward up to 10% of its current award year for expenditures incurred during any part of prior award year • May carry back and spend up to 10% incurred during any part of prior award year • May carry back and spend any portion of its current award year to: -make FSEOG awards for payment periods beginning after May 1st and ending no later than June 30th of prior award year -pay FWS wages earned on or after May 1st and no later than June 30th of prior year

  14. FSEOG: Selection Groups • There are two FSEOG selection groups -funds are awarded first to students with the lowest EFC’s who are eligible for a Federal Pell Grant -remaining award funds to students with the lowest EFC’s who are not eligible for a Federal Pell Grant • Cannot award on a first-come, first-serve basis • Cannot set arbitrary expected family contribution (EFC) levels which it will not consider students for awards

  15. FWS Program: Eligible Employment • May employ students in a wide range of jobs including internships, practica, and assistantships • Eligible employers may include the school itself, including proprietary schools, state or local public agencies, federal agencies other than the Department of ED, private nonprofit organizations, and for-profit organizations • If the employer is not the school itself, the school must have a written agreement with the organization providing the job

  16. FWS Program: Payment to Students • May pay nonfederal share of student’s wages in the form of noncash contributions (tuition, fees, services, and or equipment) • Noncash contributions must be paid before the end of the student’s final payroll period • The federal share of FWS wages may not be used to pay fringe benefits such as sick leave, vacation pay, holiday pay, or to any of the employer’s required share of Social Security, worker’s compensation, retirement benefits, welfare or insurance programs

  17. FWS Program: Community Service • Must expend 7% of FWS allocation for community service employment • Offering 7% in awards is not sufficient, the school must actually spend the 7% • A school that does not meet these expenditure requirements may be subject to financial penalities

  18. Federal Perkins Loan Program: Student Eligibility • Primary use is to make loans to students • Meet general student eligibility criteria • Willingness to repay loan

  19. Federal Perkins Loan Program • School must use Federal Perkins Loan Master Promissory Note (MPN) • May use paper MPN (eMPN) • The school may choose to use the Perkins MPN as a single award year promissory note or as a multi-award year promissory note

  20. Federal Perkins Loan Program • School must provide certain loan information called pre-disbursement disclosures before first disbursement for an award year • Exit counseling is required before the borrower ceases at least half-time enrollment

  21. Federal Perkins Loan Program • Must include repayment information during exit counseling • Repayment begins when a borrower ceases to be enrolled at least half time • There is a 9 month grace period before repayment begins

  22. Federal Perkins Loan Program Loan payments may be postponed and/or canceled under certain conditions: • Deferment • Forbearance • Cancellation • Discharge

  23. Federal Perkins Loan Program • Failure to repay can result in default • Default carries significant consequences for the borrower, including loss of eligibility for federal financial aid, loss of deferment and cancellation benefits, and notification of the default to national credit bureaus • A defaulted loan may be rehabilitated only once

  24. Campus-Based Programs Questions?

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