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Document Formats for the Web

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Document Formats for the Web Lunch and Learn Session February 9, 2001 Bill Vilberg Instructional Advancement Center Background Philosophy Why is there no “correct” way? Course of study = obstacle course 5 courses / semester Different instructors Different requirements

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Document Formats for the Web

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  1. Document Formats for the Web Lunch and Learn Session February 9, 2001 Bill VilbergInstructional Advancement Center

  2. Background Philosophy Why is there no “correct” way?

  3. Course of study = obstacle course • 5 courses / semester • Different instructors • Different requirements • Different procedures • Technical material (at least in major) Ed-Tech Lunch and Learn Series

  4. Outcome = self-confidence • Student can meet external goals • Student can learn new material • Student can communicate in different ways • (Not: Student knows “the subject” or has “the skills”) Ed-Tech Lunch and Learn Series

  5. However you do it is OK! • Be helpful or demanding • Provide explicit guidance or open ended tasks • Grade on a curve or a percentage • Use rubrics or subjective guidelines • Give lectures or hold discussions Ed-Tech Lunch and Learn Series

  6. As long as… • You respect and value your students • You show your passion for your subject • Students experience a variety of faculty members (obstacles) Ed-Tech Lunch and Learn Series

  7. Word Documents Formats for the Web

  8. Example 1 • Put a handout on-line • Created in Microsoft Word • Saved as “.doc” file Ed-Tech Lunch and Learn Series

  9. Alternatives • 1. Upload “.doc” file • 2. Save “.doc” as “.html” and upload it • 3. Save “.doc” as “.rtf” and upload it • 4. Copy and paste text into document • 5. Create “.pdf” file from “.doc” and upload it • 6. Print it and make copies for the class Ed-Tech Lunch and Learn Series

  10. 1. Upload “.doc” file • (+) Easiest for you; no conversion needed • (+) Gives students actual document, just as you made it • (+) Lets you use full power of Word • (-) must have Word or (free) Word Viewer to view the document • (-) Word documents are not as small as they could be Ed-Tech Lunch and Learn Series

  11. Demonstration 1 1. Upload “.doc” file

  12. 2. Save “.doc” as “.html” and upload it • (+) Easiest for students; HTML is most compatible format with the Web • (+) Allows use of formatting, tables, and graphics • (+/-) Small documents as native HTML; Microsoft HTML is larger than usual • (-) Loses some formatting Ed-Tech Lunch and Learn Series

  13. Demonstration 2 2. Save “.doc” as “.html” and upload it

  14. 3. Save “.doc” as “.rtf” and upload it • (+) Opens with any word processor • (+) Available from any word processor • (+) Keeps most formatting • (-) Loses some specialized formatting Ed-Tech Lunch and Learn Series

  15. Demonstration 3 3. Save “.doc” as “.rtf” and upload it

  16. 4. Copy and paste text into document • (+) Brings in text from anywhere • (+/-) No attachment/link; easy to access by students; takes up a lot of space • (-) Loses ALL formatting except paragraph breaks Ed-Tech Lunch and Learn Series

  17. Demonstration 4 4. Copy and paste text into document

  18. 5. Create “.pdf” file from “.doc” and upload it • .pdf = Adobe Acrobat portable document format • (+) Preserves formatting perfectly • (+) Protects document from alteration • (+/-) Acrobat Reader is free and widely available, but a “plugin” • (+) Allows easy saving and printing of file • (-) Program to create .pdf files costs ~$80 • (+) Send files to iac.help@miami.edu for conversion Ed-Tech Lunch and Learn Series

  19. Demonstration 5 5. Create “.pdf” file from “.doc” and upload it

  20. 6. Print it and make copies for the class • (+) You know the process • (+) You can delegate the process • (+) Students can’t make excuses about lack of access or problems getting to the file • Good if everyone HAS to have it in class • (-) Costs department for duplication • (-) Need process for students who miss class Ed-Tech Lunch and Learn Series

  21. No Demonstration 6 6. Print it and make copies for the class

  22. Final Points

  23. PowerPoint format options • 1. Upload “.ppt” file • 2. Save “.ppt” as “.pps” and upload it • 3. Save “.ppt” as “.html,” save “html” as “.zip” and upload it • 4. Save “.ppt” as “.rtf” and upload it • 5. Create “.pdf” file from “.ppt” and upload it • 6. Print it and make copies for the class Ed-Tech Lunch and Learn Series

  24. Graphic Formats • .jpg for photographs • .gif for graphics with solid blocks • Check embeded pictures in Word Ed-Tech Lunch and Learn Series

  25. File names • Use 8.3 naming • No spaces, short names, extensions Ed-Tech Lunch and Learn Series

  26. Verify • Expect problems • Verify it from a student account • Be ready for the students • Call if you have questions • Microgroup: 305-284-2944 • IAC help desk: 305-284-3949 Ed-Tech Lunch and Learn Series

  27. Document Formats for the Web Thank you!

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