Grant Writing Basics A presentation on the basic elements of grant proposal writing and an overview on how to find information about grant resources.
Grants Assistance Unit • a unit of Office of Government Relations and Public Affairs • provides technical & grant grooming assistance, etc. • assists applicants in preparing proposal budgets, board reports, etc. • offers grant writing workshops
Other Services Provided: • searches, monitors, and screens funding opportunities • publishes Grants Alerts on LAUSDnet, District Communications System, Spotlight, United Teachers, etc. • maintains a resource library • mails and bundles proposals to funders • others
Grants Assistance Unit 1999-2000 Staff: • Erick Mata, Director • Michelle Brenner, Coordinator • John Ralles, Specialist • Ed Trimis, Specialist • Malinda Sebastian, Financial Aide • Rita Alvarado, Admin. Secretary • TeNesha Moseley, Computer Office Oper. • Lois Pride, Office Assistant
Grants Assistance Unit Info.: • 450 North Grand Avenue, Room A-413 Los Angeles, CA 90012 • Phone: (213) 625-6395, -6596, -6597 • Hotline: (213) 625-6390 • Fax Number: (213) 613-0862
Grants Assistance Unit URL : • Grants Assistance Unit Web site address: http://www.lausd.k12.ca.us/lausd/ offices/instruct/grants/
GAU’s Recent Accomplishments: • Increased funding through grants, over $80 million • Expanded grants Web site • Increased articulation among district offices and schools and others • More service oriented-approach
The Funding Development Process: Needs Assessment Project Development Funding Source Identification Proposal Writing Program Implementation (if funded) Monitoring and Program Evaluation Sustainability
LAUSD’s 1998 Mission Statement: • The teachers, administrators, and staff of the Los Angeles Unified School District believe in the equal worth and dignity of all students and are committed to educate all students to their maximum potential. • Adopted by the Board of Education in 1998
Opening Activity: • Write what you think your school, department or grade-level’s instructional vision/mission is. • Read your statement to the group. • Discuss its implications on the District’s mission. • What resources exist to help your school carry out this mission? • What resources does your school need to realize it?
Develop a plan to address an aspect of the school mission… • Plan: • -What • -Who • -Why • -When • -How
How can grant funds help? • Discuss in groups
Where do you go from here? • Form grant teams • Search funding opportunities • Develop/Continue partnerships • Match your school priorities with the Superintendent’s Goals and Objectives • Match district/school goals with funders’ • Submit proposals • Implement programs
Funding Sources: • Federal • State • Local • Foundations • Corporations • Individuals, etc.
Categories of Giving • Public: (supported by tax revenues) • Private: (philanthropic giving by foundations, corporations, bequests, and individuals)
Federal Grants • Funds available nationwide… • In 1980: approx. $ 40 billion • In 1995: approx. $ 75 billion
Federal Sources: • U. S. Department of Education • U. S. Department of Commerce • Environmental Protection Agency • U. S. Dept. of Housing & Urban Develop. • Announcements/notices found in the Federal Register, Catalog of Federal Domestic Assistance, Internet, etc.
State Sources: • California Department of Education (CDE) Some Examples of CDE Grant Programs: Academic Volunteer & Mentor Service California Public Schools Library Prot. Digital High School
Local Sources: • Los Angeles County Office of Education as administrators of State grant programs • City of Los Angeles (EX: Proposition K) • Los Angeles Educational Partnership • School Districts
Foundations: • Foundation Directory- a catalog of nonprofits under IRS code 501c(3) • Usually give $ to nonprofits • LAUSD is tax-exempt but currently DOES NOT have a Section 501c(3) of the IRS Code designation except for its Adult Division
Philanthropic Giving: • In 1995: approx. $ 135 billion • In 1997: approx. $ 143.5 billion • Source: Giving USA
Four Basic Private Sources: • Foundations • Corporations • Bequests • Individuals
Private Sources’Categories of Giving: • Religion • Health • Human Services • Education • Humanities • Public Benefit • International/Environment
Solution: • partnerships with nonprofits with 501c(3) like PTAs, community-based organizations (CBOs) • partner becomes the fiscal agent while schools still receive the services • CBOs as “conduits”
Foundations in the U.S. • over 45,000 foundations in the U.S. • but majority give modest-to-small $$$ • required to give out 5% of assets per year to organizations • required to disclose grantees & amounts on IRS tax return (990-PF) • require recipients to be tax-exempt under Section 501c(3) of the IRS Code
For each Foundation listing, read about the organization’s: • field(s) of interest • history of giving • range of giving • limitations • contact information • others
The Foundation Directory • provides information on over 7,000 foundations with assets of $2 m or higher, or gives $200,000 or more • published annually (over 2,000 pages) • cost: around $ 200 per copy • to order, call 1-800-424-9836 • but GAU has one; other libraries have it too
Nonprofits under Section 501c(3) • eligible to receive grants (operating fdn.) • give funding sources favorable tax incentives • are “corporations…organized and operated exclusively for religious, charitable, scientific, testing for public safety, literary, or educational purposes” (IRS Code of Reg.) • in 1995, over 575,690 nonprofits
Isn’t LAUSD tax-exempt? • yes, but it is not a nonprofit organization under Section 501c(3) of the IRS Code • donations made to LAUSD are deductible under Section 170/IRS Code • see Bulletin No. 66 (Sept. 1, 1994)- Business Services Division
Corporations: • often used as a way to pilot new projects • very selective & specialized • public relations for the corporation • check first with administration, district staff, etc. before proceeding
Individuals, etc.: • philanthropists • through personal connections • through fundraisers, boosters, etc. • through parents, business/community members, etc.
Key terms: • Proposal • Request for Proposal (RFP) • Request for Application (RFA) • nonprofit • tax-exempt • grant team • fiscal agent
Who makes up a grant team? • Researchers/historian/statistician • “Idea” people/stakeholders • Writers/editors • Budget developer • Proofreader • Application coordinator/timekeeper • Others?
Is there a match... • between the school need and the funder’s field(s) of interest ,and does the proposed program align with the Superintendent’s Objective and Goals? And school/dept/ grade-level mission/vision?
Elements of a Proposal • Abstract • Program Narrative: • Needs Assessment • Goals/Objectives/Activities • Evaluation • Budget Summary • Budget Narrative • Letters of Support/Other Attachments
Regardless of the type of grant... • Focus on your district/school/dept./grade educational mission and vision • Avoid asking for stuff like computers; instead focus on why you need computers to provide a service to your clients: the students • Highlight how your proposed project will help advance your mission/vision
Let’s Review! • What’s a proposal? • Why is it important to match school priorities with those of funders’? • Why is it important to have a grant team? • Why are partnerships crucial? • How can you find potential funding sources?
Thank you... • For additional assistance, call the Grants Assistance Unit (GAU) at (213) 625-6395 or • Visit GAU’s Web Site via LAUSDnet: • www.lausd.k12.ca.us --- click “offices”
How can parents, business, and community partners help local schools? • Join school grant teams • Provide human and fiscal resources • Provide advocacy to the project