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Cooperative Purchasing for Texas Counties Steve Fisher, Program Manager, BuyBoard Texas Association of Counties Annual

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Cooperative Purchasing for Texas Counties Steve Fisher, Program Manager, BuyBoard Texas Association of Counties Annual Conference Austin, August 16-18, 2006. Cooperative Purchasing. Statewide Cooperative (The Local Government Purchasing Cooperative).

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Cooperative Purchasing for Texas Counties Steve Fisher, Program Manager, BuyBoard Texas Association of Counties Annual

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  1. Cooperative Purchasing for Texas Counties Steve Fisher, Program Manager, BuyBoard Texas Association of Counties Annual Conference Austin, August 16-18, 2006

  2. Cooperative Purchasing • Statewide Cooperative (The Local Government Purchasing Cooperative). • Created as administrative agency pursuant to Interlocal Cooperation Act, Chapter 791, Texas Government Code and a local cooperative association under Section 271 Local Government Code • Sponsored by Texas Association of Counties, Texas Municipal League and Texas Association of School Boards.

  3. Cooperative Purchasing • Coop governed by a eleven member Board of Trustees (6 school, 3 city, and 2 county) • Currently represents around 1600 entities, (city, county, school, university, and special districts) • Outside legal review was conducted in 2004 to review procedures and processes • Over 6300 registered vendors and or manufacturers

  4. Cooperative Purchasing • Over 600 awarded vendors • 25 general commodity groups • Transaction fee of 2% charged to the vendor for all products except vehicles • Flat fee per purchase order for vehicles: • $400 for cars, light/medium and heavy duty trucks. • $800 for ambulances • $1500 for fire apparatus

  5. Cooperative Purchasing • All contracts are competitively procured according to Texas law following Local Government Code sections 252, 262 and 271 and Education Code 44.031 • Advertisements are placed in 10 newspapers from around the state • Term of contracts • One to three years • Geographic options by designated boundaries

  6. Cooperative Purchasing Proposal/Bid Process • Advertisements are placed in 10 newspapers throughout the state. • Registered vendors receive notification via email and fax • Proposals posted to the Internet • Response is provided in hard copy, sealed envelopes • Cooperative Board makes award • Tabulations posted to the Internet • Contract loaded on the BuyBoard

  7. Cooperative Purchasing Proposal/Bid Award Methodology • Single Awards • Best value that includes cost, delivery, past performance, reputation, etc. • Catalog Awards • Discount from catalog or list price • Award made by manufacturer • Multiple award

  8. Cooperative Purchasing • Benefits of Cooperative Purchasing • Compliance with state laws • Competitive pricing • Vendor sourcing • Shortens procurement cycle • Saves administrative costs

  9. Cooperative Purchasing What is the BuyBoard? • Answer……..The BuyBoard is the combination of The Local Government Purchasing Cooperative and an Internet purchasing application. • The Cooperative provides the legal mechanism utilizing Interlocal Agreements for entities to purchase goods and services jointly • The BuyBoard provides the mechanism to share contract data via the Internet and automate the purchasing process

  10. BuyBoard Application • Single source access to thousands of products from hundreds of vendors, all competitively bid. • Defined security roles (Shopper, Purchaser, Approver, and Releaser). • Entity established approval routes. • Real time reporting and tracking of requisitions and purchase orders. • Ability to integrate into financial systems. • Request for quote (RFQ) option for volume purchases.

  11. Athletic, Physical Education Supplies and Equipment Audio Visual Equipment & Supplies Automotive Products and Supplies Building Maintenance, Repair and Operation Supplies and Equipment Computer/Technology/Software Supplies & Equipment Custodial Supplies & Equipment First Aid, Medical Supplies and Equipment Floor Covering & Sports Surfaces Food Services Supplies & Equipment Furniture- Office, School & Library General Construction/Road and Bridge Equipment Ground Maintenance Supplies and Equipment Instructional & Teaching Aids Supplies & Equipment Job Order Contracting & Underground Asset Renewal Library/Instructional Books and Supplies Music & Theater Supplies & Equipment Office Supplies and Equipment Paper- Copy, Computer & Office Paper Products Parks & Recreation Supplies and Equipment/Sports Lighting Permanent/Portable Modular Buildings, Ramp Systems Public Safety/Police/Fire/EMS Supplies & Equipment Public Works Supplies & Equipment Uniforms & Clothing Apparel Vehicles/Trucks/Buses & Trailers Water Treatment Supplies/Equipment Commodities& Products

  12. Cooperative Membership is Easy • Membership Requirements • Interlocal Agreement • Interlocal Agreement is perpetual, never requires additional action • Effective Sept 1, 2006 membership is free

  13. Check out the BuyBoard..... Internet Address: WWW.BUYBOARD.COM Questions regarding the BuyBoard call: 1-800-695-2919

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