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Kentucky Department of Education

KSIS/Infinite Campus. Kentucky Department of Education. UPDATE. KIDS – Division of Enterprise Data. KSIS/Infinite Campus Fall Update. BOY Training – Feedback Request Data Standards (2012-13) Civil Rights Data Collection New Assessment Data KSIS Data Sharing KSIS Data Quality

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Kentucky Department of Education

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  1. KSIS/Infinite Campus Kentucky Department of Education UPDATE KIDS – Division of Enterprise Data

  2. KSIS/Infinite Campus Fall Update • BOY Training – Feedback Request • Data Standards (2012-13) • Civil Rights Data Collection • New Assessment Data • KSIS Data Sharing • KSIS Data Quality • Student Records Transfer • Open Discussion

  3. Beginning of Year (BOY)Training Topics • Attendance – Data Entry & Reporting • End of Course Assessment • Extended School Services • Gifted & Talented • Health • Homeless • Limited English Proficiency • Immigrant • Non-Academic Data • Preschool • Special Education • Student Enrollment • Private School Enrollment • Student Record Tfr • Conference Summary • Dec 1 – Child Count • State Enrollment Verification Report • Growth Factor • SAAR and Growth Factor • Growth Factor Refence Feedback?

  4. Data Standards (2012-13) • Attendance • Behavior • Census • Course • Enrollment • Extended School Services • FRAM (coming soon) • FRYSC (coming soon) • Gifted & Talented • Grades (coming soon) • Graduation • Health • Homeless • Immigrant • Limited English Proficiency • Preschool • Special Education • System Administration • Teacher of Record • TEDS • Title I • Transportation Posted 9/17/12 on Systems Launchpad Link also available in State Notices in Infinite Campus

  5. School Year 2011-12 Civil Rights Data Collection (CRDC) • CRDC site opened September 24th and will close on December 7th • The Principal Contacts (PCPs) at the LEA level will receive logins when CRDC goes live • PCP can create additional logins for their schools, or, if they prefer can enter all the data in themselves • Campus Ad-hoc(s) now available • ad hoc(s) are labeled with the same numbering system as within the CRDC Layout • Make sure that the School Year is 2011-2012 when running the ad hoc(s). • http://www.crdc.ed.gov/Security/Home.aspx

  6. New Assessment Data • Assessments being loaded to State Edition with norms. • Districts notified for pushdown. • Error resolution important to ensure district data is accurately represented in other systems. • Assessment data in Infinite Campus will be shared with CIITS & P20 in early November. • Available Now: • 2012 Jr ACT Scores • 2011 Explore • 2011 PLAN • Available September: • National ACT Scores • ACCESS • Available in October or early November • K-PREP • EOC • CCR

  7. KSIS Data Sharing • CIITS • Weekly files – Staff & Student • Daily files – begin Staff Only; not all student data in state edition. • Grade book – coming this fall – looking for pilot districts • Assessment level detail • Roster verification – coming soon • P20 • Validating prior year data • 2011-12 data files as of end of October • New adhoc • ASSIST – Schools & District Level Data • School Report Card

  8. KSIS Data Quality • Duplicate IDs • Duplicate Students • Backend data updates • Cohort issues • Principal and Superintendent Updates • CIITS – Roles & Permissions • Need email addresses • Roles must be established for proper access.

  9. Student Records Transfer • Use the Student Locator to enroll all students • Request student records from prior district electronically through Infinite Campus • Import enrollment history to: • Help verify 9th grade entry on the Graduation tab • Check number of days enrolled in a KY school for KEES • Check number of days enrolled in a KY school for accountability • Import KY State Reporting information to get records relating to KY-specific enrollment data, LEP (current) and Gifted/Talented records. • Import other data attached to student not related to enrollment in a particular school/district [i.e. health information, special education data, LEP (new functionality) etc.]

  10. eTranscripts • Exploring statewide option for eTranscriptsthrough Infinite Campus • Single solution provides: • On-line portal for student requests • Simple on-line approval/release process for school • Progress and confirmation tracking for student and school • On-line data analytics for school and district use • Simple Batch download process for postsecondary • Potential for one statewide transcript • Cost Options • State Pay (exploring partner agencies) • Student Pay $3 • Combination of above

  11. Other on-going KSIS Work • Teacher of Record (TOR) • Core Product change – LEP – 10/10/12 • Safe Schools – revisions to include all behavior events • ACT/Quality Core –Quality Core #s in IC – automate data loads with ACT • Kindergarten Readiness

  12. Open Discussion

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