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Peggy Feldmann

Peggy Feldmann. 24 June 2008. Agenda. Financial Management Data Standards Application Portfolio Business Intelligence (BI) Enterprise Content Management (ECM) Human Resources. Financial Management (Purpose and Scope).

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Peggy Feldmann

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  1. Peggy Feldmann 24 June 2008

  2. Agenda • Financial Management • Data Standards • Application Portfolio • Business Intelligence (BI) • Enterprise Content Management (ECM) • Human Resources

  3. Financial Management(Purpose and Scope) • Purpose: Implement a COTS ERP financial management system to replace VDOT’s FMS II application AND establish a base ERP (GL + AP) solution for the Commonwealth • Scope • Part 1: Replace VDOT’s FMS II system • Part 2: Implement VEAP “Base” solution

  4. Financial Management(Governance)

  5. Financial Management(Schedule) Preliminary Schedule Milestones • Project Planning: • Development Approval: April 2008 • Project Development: • RFP for Software and System Implementer: April –December 2008 • Part 1 • Project Execution: Feb 2009 –January 2011 • Post Production Support: February 2011 –January 2012 • Part 2 • Project Execution: February 2011 –October 2011 • Post Production Support: November 2011 –February 2012 • Project Close out: March 2012 –June 2012 • Schedule subject to change based on input from implementation vendor

  6. Data Standards(Identifying and defining enterprise data at the logical level) • HB 30 required by 1 October 2008 • Shared data defined for Budget, GL & AP implementation of statewide applications & VDOT • Shared data from eVA required for AP, Inventory, Projects module integration • Shared entities – Employee, Vendor, Addresses, Controlled Assets etc • Eventually all data that must be exchanged among agencies • Priorities Set by Application Deployment Schedule • Real Estate & Leasing Data • Others?

  7. Data Standards (Outcome) • Deliverables • Standard Name, context, and definition for all exchanged data elements • ID alias, classification, and type • Data value standard for each element • Authoritative source (business & application) • Logical identifier for each entity/business object • List of Consumer & Provider Events • Business Rules • Use Restrictions • Mandatory Edits, Formats, Internal Consistency

  8. Data Standards (Phase I Summary Schedule) June July Aug Sept October November December 1 2 3 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 4 Organize Collect Candidate Data Consolidate Resolve Conflicts Finalize Standard CAO Adoption CAO ITIB Submission

  9. Data Standards(Organization) • Workgroups • Supply Chain Management • Finance & Budget, Projects (COA) • Real Estate & Construction • HR & Time Accounting • Workgroup Coordination • Jan Fatouros 804-387-8744 • VEAP Coordination • Marc Lockhart, VEAP 804-343-9012

  10. Data Standards(Participants) Business • Joe Damico, DGS • Rueyenne White, DHRM • David VonMoll, DOA • Robert Young, TRS • Bob Weaver, DHRM • Randy McCabe, DOA • Kim White, DOA • Don Darr, DPB • Mitch Rosenfeld, DPB • Bob Sievert, DGS • Bryan Wagner, DGS • Mason Hood, DGS • Brian Hood, DGS Technical • Belchoir Mira, DHRM • JoJo Martin VEAP • Patrick Cornish TRS • Dick Salkeld DOA • Marion Lancaster DGS • Michael Hammel VITA • Eric Perkins VITA • Kathey Stone, VITA • Joseph Street, DOF

  11. Application Portfolio (Status) • Multi-phase effort • Phase I: Application inventory • Phase II: Larger Enterprise Architecture effort • VEAP and VITA EA identifying ~ 30 data elements for each application • DSS, Tax and DMV piloting initial efforts • Pilots to be complete by July 18th • Utilizing application data obtained in the 2003 due diligence • Basic application costing information will be obtained on HR systems • Estimate Phase I completion for Executive Branch agencies by 17 Oct 2008

  12. Application Portfolio (Phase I Proposed Schedule) June July Aug Sept October November December 1 2 3 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 4 Pilot Distribute Questionnaires Collect Application Data Consolidate Data Analyze Data Publish Findings Develop Update Tool

  13. Application Portfolio (Next Steps) Develop a browser-based update mechanism for Agencies VITA EA’s System Architect program will be the authoritative source for all Application Information Develop Interfaces with ProSight, System Architect, agency update tool and VITA/NG configuration management system

  14. Application Portfolio(Summary) • Goal: Application portfolio management becomes continuous instead of a bi / tri-annual event • VEAP is seeking 1-2 agency volunteers to assist with the Application Portfolio • Assist gathering and compiling results • Represent agencies • Interpret returned results • Provide continuity during vacation season

  15. Business Intelligence Areas of recent focus: • Business Intelligence Summit • Business Intelligence Tools RFP • Efforts with agencies to coordinate on use of soon to be procured BI toolset • Establishment of BI Sandbox environment More Information at: http://www.veap.virginia.gov/business_intelligence_initiative.shtml Or contact: leonard.nottingham@veap.virginia.gov almeater.alston@veap.virginia.gov

  16. BI Summit (Key Highlights) • Collaborative VEAP / Executive Agencies meeting • First Step in a collaborative effort for establishing a Business Intelligence Competency Center (BICC) • Designed to invoke discussion and solicit input and feedback • Designed to encourage participant interaction and provide participants with an opportunity to express their expectations for the future of BI in the Commonwealth • Tomorrow from 8:30 to 12:30 at Patrick Henry (East Reading Room) • Over 50+ planning to attend – but still some seating available ( contact almeater.alston@veap.virginia.gov if desiring to attend)

  17. BI Initiative (Update) • Business Intelligence Tools RFP • Negotiation Phase has been entered • BI Efforts with Agencies • Have been meeting with DPS division of DGS • Have held initial discussions with DMV TREDS team regarding potential use of BI tool for this project • Establishment of BI “Sandbox” Environment • Working with VITA to establish environment for quickly standing up / exploring capabilities of toolset about to be procured

  18. ECM (Governance) • Establish a Commonwealth ECM Steering Committee • Multi agency executive level representation • Invitations to participate to be sent in July • Role of the ESC • Provide strategic guidance on ECM • Oversight of ECM Shared Services • Establish an ECM Center of Excellence

  19. ECM (Center ofExcellence) • Maintain library of ECM implementation standards, best practices, & re-useable components • Provide support for ECM implementations • Future plans are to staff ECM COE with an ECM architect and PM(s)

  20. ECM (Shared Services) • Provide basic ECM services to agencies that cannot justify a full agency ECM implementation • Administered by DEQ • Leverage existing DEQ ECM infrastructure and expand upon it as needed • Scheduled to be available Fall/Winter 2008

  21. Human Resources • Establish working group of agencies, DHRM and VEAP in July/August • VEAP/DHRM POC is Pam Watson

  22. Discussion

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