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ACO Lunchtime Information Session Spring 2013

ACO Lunchtime Information Session Spring 2013. Aug, 2013 12 noon-1:00 pm Lisa Tomalty Julia Yaroshinsky. Agenda. Office 2013 (Julia) Intro and deployment information New ACO site – on WCMS (Julia) Location – how to find things Important pages WCMS update (Wendy)

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ACO Lunchtime Information Session Spring 2013

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  1. ACO Lunchtime Information Session Spring 2013 Aug, 2013 12 noon-1:00 pm Lisa Tomalty Julia Yaroshinsky

  2. Agenda • Office 2013 (Julia) • Intro and deployment information • New ACO site – on WCMS (Julia) • Location – how to find things • Important pages • WCMS update (Wendy) • Web Accessibility Update (Lisa) • Testing/training/help available • Refer to W2013 lunch session • IST re-organization (Lisa) • New IST/ACO staff member for Aug 2013-Feb 2014 (Lisa) • Questions

  3. Office 2013 Deployment • At this time there doesn’t seem to be any compelling reasons to update it early • Notifications will be sent out when/if Arts staff and faculty will have Office updated to 2013 on their machines • If needed, ‘What’s New in Office 2013’ training courses will be offered

  4. Office 2013 - Demo • New features, cleaner look and a smoother interface • Easy to share documents • Once the SharePoint 2013 server is implemented (timing TBA) you will be able to edit documents with others in real-time • Other helpful new features: • Word • When opening a file, it remembers what page you were last on • Reading mode • Open PDFs so you can make edits to them

  5. Office 2013-Demo • PowerPoint • Wide screen options • Themes variations • Improved audio and video integration • Excel • Quick data analysis to add meaning to data • Recommended chart option • Outlook • Peek views when you hover over bottom tabs • Weather bar

  6. New ACO web site! • The ACO has migrated its website to the WCMS - http://aco.uwaterloo.ca • New navigation menu • Faculty and Staff information page • Help and Support information • News updates • ACO feedback form

  7. Update on Department Website Migrations • Information on the status of Arts departmental sites moving to the WCMS

  8. What is Web Accessibility? • The inclusive procedures taken to ensure • That people with various disabilities and/or visual impairments can perceive, understand, navigate, interact and contribute to the Web • Includes visual, auditory, physical, speech, cognitive and neurological disabilities

  9. Accessibility Legislation • Uwaterloo web sites, and their contents, published as of January 1, 2012 must be • Accessible, as per the Accessibility for Ontarians with Disabilities Act (AODA) by January 1, 2014 (WCAG 2.0 Level A) • Archival pages created before Jan 1, 2012 that are no longed updated • Do not need to meet requirements

  10. Web Accessibility Update-1 • Winter 2013 lunch session: Accessibility Intro • Spring 2013 • Two training sessions held for Arts departmental web site maintainers (web page and PDF) • Email sent to Arts faculty members and other Arts web site maintainers regarding: • Accessibility legislation • Documentationand resources • IST SEW accessibility training information

  11. Web Accessibility Update-2 • Spring 2013 • Accessible template for course syllabi sent out • Arts sites moved to WCMS/accessibility checks • Fall 2013 • Continue moves to WCMS/accessibility checks • Site owners to check pages for accessibility • ACO and WCMS group may have resources to help • More info TBA

  12. Web Accessibility Resources • Web Resources Accessibility web page(http://uwaterloo.ca/web-resources/resources/accessibility) • UWaterloo's AccessAbility Services web site (http://uwaterloo.ca/disability-services/) • WebAIM web site: http:/webaim.org • Accessible Word and PDF files

  13. IST Re-organization-1 • November 2012: IST began review of • IST’s department structure • IST’s resources • IST’s services and systems • Service needs of the university IT and campus communities • IT trends in higher education and comparable institutions • Consultants and HR were involved

  14. IST Re-organization-2 • Requesting IST services • There are initiatives to simplify and improve the process of requesting services from IST • e.g. Improved request tracking system • Changes will occur gradually over time • Intent is to enrich the overall IT experience for IST staff and clients alike: • Through collaboration, interaction, being adaptive and agile • Optimum level of service to be delivered by the right people, in the right organizational unit, at the right time

  15. IST Re-organization-3 • Strategic directions established related to: • Revitalizing our student IT environment • Growing our (technology-enabled) learning environment • Building upon IT foundations to support research and administration • Working together to improve usability, delivery and support of IT services

  16. IST Organizational Design-1 • Builds upon and repositions many existing IST resources • Is addressing the identified gaps • Promoting a federated approach to IT • Combines the advantages of both the centralized and decentralized designs • Will help to balance central (campus wide) and local (faculty or support unit) IT needs.

  17. IST Organizational Design-2 • Two (2) existing IST units have been integrated: • Computing Support Services (CSS) • Network Services (NS) • To offer a more efficient and effective use of IST resources and promote a strategic and sustainable technology environment for staff and clients • Three (3) new units formed from large “IS” unit: • Enterprise Systems • Enterprise Architecture • Portfolio Management.

  18. IST Re-organization –Implementation-1 • Gradual and adaptive process - working from the top down to fill key positions and identify reporting structures • Support and maintenance of current IT projects and services will continue as planned, along with new activities, but all will be aligned to the IT strategic objectives

  19. IST Re-organization–Implementation-2 • Committed to work with staff, partners, clients throughout the process • IST will be scheduling an Open House and Friday Morning Seminar in the fall term to further explain the organizational design and answer any questions.

  20. IST Re-organization – more info • The above information was taken from the following sources: • The uWaterloo Connect IT blog • IST Organizes for Success July 24thDaily Bulletin article Thank you to those who participated in and provided feedback, guidance and support during this process.

  21. New ACO team member! • Welcome to Cassandra (Cassie) Bechard

  22. Questions? • Thank you for attending! • Comments/questions/feedback may be directed to: • Lisa Tomalty, ltomalty@uwaterloo.ca • Dawn Keenan, dkeenan@uwaterloo.ca

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