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06 August 2013

The Road Accident Fund. Office Space-Relocation of Johannesburg RAF Office: RAF/2013/00024 Non -Compulsory Briefing Session. 06 August 2013. AGENDA. 1 . Welcome 2. Introduction of the RAF members 3. Circulation of A ttendance Register 4. Presentation By RAF :

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06 August 2013

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  1. The Road Accident Fund Office Space-Relocation of Johannesburg RAF Office: RAF/2013/00024 Non -Compulsory Briefing Session • 06 August 2013

  2. AGENDA • 1. Welcome • 2. Introduction of the RAF members • 3. Circulation of Attendance Register • 4. Presentation By RAF : • Procurement – Process and Compliance • Facilities-Scope/specification • 5. Q & A • 6. Closing

  3. Details of the Bid • REQUEST FOR PROPOSALS : OFFICE SPACE FOR • THE RELOCATION OF THE RAF JOHANNESBURG OFFICE • Non-Compulsory briefing session • 06 August July 2013 • Published 26 July 2013 • Closing date 20 August 2013 • All questions / enquiries outside this forum will be via email to: khumod@raf.co.zanot later than 11:00 on 12th August 2013 • Questions/ Answers will be published on the RAF Website on • 13th August 2013

  4. BACKGROUND • Background • To request proposals from suitably qualified and experienced Bidders who • has presence in Gauteng to assist the RAF in identifying office space for the • Road Accident Fund. • The intention is to appoint Bidders who manages commercial properties or own • commercial properties for leasing. Bidders must propose buildings that will • suit the RAF requirements. • Parameters • Lease: Office space.

  5. Compliance • Compulsory Documents (Valid & Original Tax Clearance Certificate) • Page 5-Checklist of documents to be submitted • Please ensure that the bid document is signed where required • Completed bid and response to evaluation must be submitted

  6. Evaluation Criteria • Mandatory Requirements • The following specific requirements must be met by the bidders and it • will be expected of bidders to supply proof or confirm their commitment • where applicable. • The bidder must confirm that they have read and understood the terms and conditions set out in the attached Special Conditions of Contract and mandatory clauses to be incorporated into the lease agreement (Annexure J) which terms and conditions the bidder accepts, in the event that the RAF awards the contract to the bidder pursuant to this bid. The bidder must submit with the bid: • A. A proposed Lease Agreement; and • B. A proposed Pricing Schedule • Special Conditions of Contract • The Bidder must provide proof of mandate if acting on behalf of the owner/landlord or company. Please provide for each company identified. The RAF does not pay commission agent fees. • The Bidder’s must have been established, experienced, and operational for a period of three (3) years or more. Provide Company Profile. • The Bidder confirms that they have read the attached Special Conditions of Contract attached hereto as Annexure J and the bidder confirms that they understand that they shall form part of the agreement to be concluded between the Parties. • NB:FAILURE TO COMPLY WITH ALL OF THE MANDATORY EQUIREMENTS WILL LEAD TO DISQUALIFICATION

  7. Technical / Functional Requirements • The technical criterion that will be utilized to test the capability of • The service providers • please see circulated copy for details. • Technical criterion will be evaluated against the following detailed • requirements: • The bidder will be evaluated and scored on seven elements with a total • of 100 points, • Threshold: all bidders who score 56 or more out of 75 points will be • considered for site visits • Site visit: is out of 25 points • Threshold: All bidders who score 70 or more out of 100 points will be • shortlisted for Price and BEE.

  8. Evaluation • 90/10 principle will be used. Price and BEE

  9. Bid response format to be strictly adhered to for easy reference • Please see circulated document

  10. SPECIFICATION • Please see circulated copies

  11. QUESTIONS • ?

  12. THANK YOU

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