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OOS Order Communication to State DMVs

This proposal outlines an automated notification system to enhance communication between the FMCSA and State DMVs regarding Out of Service (OOS) orders. It highlights the current workflow and identifies potential breakdowns when carriers continue to operate despite OOS status. By integrating State IRP systems and automating notifications, the proposal aims to ensure timely updates to carriers and prevent unauthorized vehicle operations. The FMCSA is willing to fund programming costs, emphasizing the importance of efficient coordination to manage OOS carriers effectively.

ethan-boyer
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OOS Order Communication to State DMVs

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  1. OOS Order Communication to State DMVs Proposal for Automated Notification of FMCSA OOS Orders

  2. Current Process Flow • FMCSA Regional Service Center Issues Federal Shut-Down Order and Updates MCMIS with Carrier OOS Status • MCMIS Automatically Updates Carriers MCSIP Step to Reflect OOS Status • FMCSA Division is Notified of OOS Order: Possible Breakdown AND Vehicles could be registered in States outside of carrier’s domicile State. • FMCSA Division Office Contacts State DMV to Inform of the OOS Order and to Request Suspension: Possible Breakdown AND Vehicles Could be Registered in Other States

  3. Current Process • MCMIS Automatically Updates SAFER Night OOS is Issued • State IRP System Automatically Receives Nightly Update of Carrier Status from SAFER • State IRP System Automatically adds vehicles to Carrier file and sends back to SAFER to populate the Target File • State IRP System Automatically Flags Carrier if They Try to Renew, Add a Vehicle to their Account etc • Problem: Carrier May Continue to Operate Until Renewal or Modifying their Account with New Vehicles if State Has not been Notified by FMCSA

  4. Proposal for Consideration • FMCSA Service Center Issues Federal Shut-Down Order and Updates MCMIS with Carrier OOS Status (Same) • MCMIS Automatically Updates Carriers MCSIP Step to Reflect OOS Status (Same) • FMCSA Division is Notified of OOS Order (Same) • FMCSA Division Office Contacts State DMV to Inform of the OOS Order and to Request Suspension (Same)

  5. Proposal for Consideration • MCMIS Automatically Updates SAFER Night OOS is Issued (Same) • State IRP System Automatically Receives Nightly Update of Carrier Status (Same) • State IRP System Automatically adds vehicles to Carrier file and sends back to SAFER to populate the Target File (Same)

  6. Proposal for Consideration • State IRP System Automatically Alerts DMV Staff in Morning that Vehicles on their IRP System Have a New Federal OOS Status (NEW Proposal) • State IRP system is already Automatically creating vehicle file that may include OOS carriers for submission to the Target file • Possibly Copy State Vehicle File along with OOS MCSIP Step at Night for Manual or Automated Review • Prompt to Contact FMCSA if Not Already Contacted • Consult on Whether Suspension Should be Issued • CVIEW States Could Extract State Vehicles and MCSIP Step from Target File Subscription

  7. Advantages of the Proposal • Eliminates Potential Communication Breakdown Between FMCSA and State DMV when FMCSA Issues OOS Orders • FMCSA Willing to Fund Programming Costs • Helps Ensure OOS Carriers are Addressed in a More Timely and Efficient Manner

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