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Payroll Services

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Payroll Services

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  1. The mission of Payroll Services is to provide timely and accurate payment to all University employees in compliance with Troy University policy as well as all Federal and State tax agencies. Our goals are to assure proper authorization and documentation are provided and to support Troy University in pursuit of its mission. • MISSION STATEMENT: Payroll Services 244 Adams Administration Presented by: Crystal Strickland

  2. Electronic Time Card Submission • Electronic Pay Advices • Electronic W2 Consent/View • Employee Back Pay Authorization Form Payroll Services MENU

  3. Electronic Time Card Submission Time Entry via Trojan Web Express

  4. Electronic Time Card Entry Go to Trojan Web Express Click Here

  5. Electronic Time Card Entry 1) Click the Log In tab 2) Enter your credentials

  6. Electronic Time Card Entry 3) Select the Employees Tab

  7. Electronic Time Card Entry 4) Click on Time entry

  8. Electronic Time Card Entry • Select the position you are entering time for and click SUBMIT

  9. Electronic Time Card Entry Biweekly 6) Enter the number of hours worked each day in the corresponding boxes Workstudy/Workship 6) Enter your time in/time out records (your screen will appear slightly different)

  10. Electronic Time Card Entry Biweekly Employees must indicate when Sick Leave, Annual Leave & Other Time is to be claimed. If Holiday or Administrative Leave is to be claimed, please be sure to indicate this via the drop down box.

  11. Electronic Time Card Entry 7) Sign your Time Card by checking the box 8) Click SUBMIT

  12. Electronic Time Card Entry An email will be sent to your supervisor notifying them that you have completed your time card and it is ready for their approval. You will receive an email notification once your supervisor has approved your time card.

  13. Electronic Time Card Entry Bi-Weekly and Work Study/Workship payroll schedules are available on the TROY Payroll website. Click Here

  14. Electronic Pay Advices Retrieve Pay Advices via Trojan Web Express Employees Menu

  15. Electronic Pay Advice Go to Trojan Web Express Click Here

  16. Electronic Pay Advice 1) Click the Log In tab 2) Enter your credentials

  17. Electronic Pay Advice 3) Select the Employees Tab

  18. Electronic Pay Advice 4) Click on Pay Advices

  19. Electronic Pay Advice 5) Select the Pay Period you wish to view - If you wish to view a pay advice from a previous year, select the year in the drop down box and click SUBMIT.

  20. Electronic Pay Advice Example Pay Advice Be sure to click CLOSE WINDOW when you exit this screen

  21. Receive W-2s via Trojan Web Express

  22. Electronic W-2 Consent Go to Trojan Web Express Click Here

  23. Electronic W-2 Consent 1) Click the Log In tab 2) Enter your credentials

  24. Electronic W-2 Consent 3) Select the Employees Tab

  25. Electronic W-2 Consent 4) Click on W-2 Electronic Consent

  26. Electronic W-2 Consent 5) Read the statements • Select the 1st option to view your W-2s online 7) Click SUBMIT

  27. Viewing Electronic W-2s Retrieve W-2s via Trojan Web Express

  28. Viewing Electronic W-2s 1) Click on W-2 Statements

  29. Viewing Electronic W-2s 2) Select the year you wish to view

  30. Viewing Electronic W-2s Your W-2 will appear as a PDF filein a new window. When you return to Trojan Web Express, be sure to click OK to go back to the Employees’ Menu

  31. Back Pay Authorization for Missed Pay Periods

  32. Employee Back Pay Authorization Visit the Human Resources page to download an Employee Back Pay Authorization Form Click Here

  33. Employee Back Pay Authorization Scroll down to the Other Forms section and select Employee Back Pay Authorization Form

  34. Employee Back Pay Authorization Download and Open the Excel document. This process is different for each internet browser.

  35. Employee Back Pay Authorization 1) Fill in All Fields Name ID # Supervisor Department Pay Period Missed (only one per form) 2) Select Position Type Biweekly Workship Workstudy

  36. Employee Back Pay Authorization 3) Enter individual dates missed 4) Enter the number of hours missed in each box next to the corresponding date If completed in Excel, the total should automatically be calculated.

  37. Employee Back Pay Authorization 5) Employee Sign and Date the form 6) Supervisor Sign and Date the form 7) Make a copy for your records

  38. Employee Back Pay Authorization Submit Completed Forms to: Payroll 244 Adams Admin. Ext. 3117, 3118 or 6528

  39. Questions Payroll Services 244 Adams Administration (334) 670-3118

  40. End of Payroll Services Presentation