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BCeSIS & TRAX

BCeSIS & TRAX. For Schools with Grade 10-12 Only Starts at 1:30pm. Assumptions. You have completed a 1701 report through BCeSIS If not, we have recorded a session recently and it can be viewed in our forums You have scheduled courses with the correct course code for each student.

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BCeSIS & TRAX

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  1. BCeSIS & TRAX For Schools with Grade 10-12 Only Starts at 1:30pm

  2. Assumptions • You have completed a 1701 report through BCeSIS • If not, we have recorded a session recently and it can be viewed in our forums • You have scheduled courses with the correct course code for each student

  3. Objectives • How to produce a TRAX extract in BCeSIS • Scenarios schools will encounter for reporting TRAX • Deferrals • Refusals for an Optional Exam • Rewrites • Q-Codes (Equivalency) • Adult Programs

  4. Preparing for TRAX • Ensure all students are registered • Home School or Cross Enrolment set correctly • Diploma Types are correctly set • School→ Mass Updates → Mass Update Multi-Value

  5. 2 Potential Tasks Credit Details Screen Standardized Test Screen

  6. Overview • The basic BCeSIS TRAX logics are: • When a Prov. Exam. Course is added to a Student’s course selection, a Standardized Test Record is created • When a Prov. Exam course is dropped, so is the Standardized Test Record • A course is added to credit details. A STR must be manually created if the course is Provincially Examinable

  7. Scenarios - Deferrals • A deferral is when a student chooses NOT to write an exam at this time but MAY decide to write the exam later.

  8. Scenarios – Adult Refusal • Refusal is an adult student that chooses NOT to write an optional exam

  9. Scenarios - Rewrites

  10. Adding Course to Credit Details

  11. Student’s Homeschool not in BCeSIS • It is the student’s homeschool’s responsibility to submit the TRAX record for the student • Enter marks or add course in Credit Details • Enter a Standardized Test if applicable • Set the reason to “Transfer”

  12. Scenarios – Q-Codes • For students that have taken a course outside of BCeSIS. • Steps: • Add course(s) to Cr. Details. • If it is a Prov. Exam Course, you must also enter the test into Standardized Tests. • Change the “how taken” field to “Equivalent”

  13. TRAX Extract • Reports → 15 Exports → BC TRAX Extract

  14. Files • 3 files have been created • DEM – Demographic • CRS – Courses • XAM – Exam • Upload these 3 files to the Ministry site • http://www.bced.gov.bc.ca/exams/trx_updates/einstruct.htm

  15. Questions or Comments

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