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Procurement Process

PeopleSoft Training PeopleSoft Nomenclature Account : description of item Department : cost center (funding source) Fund : type of funds, State, student fees, auxiliary Program : intended use of funds Project : sponsored program or grant . Procurement Process. P-Card or Requisition.

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Procurement Process

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  1. PeopleSoft TrainingPeopleSoft NomenclatureAccount: description of item Department: cost center (funding source) Fund: type of funds, State, student fees, auxiliary Program: intended use of fundsProject: sponsored program or grant

  2. Procurement Process P-Card or Requisition If under $5,000 and not restricted, place order with P-Card Requirement If over $5,000 or restricted create PeopleSoft Requisition To Procurement for Processing Amount Approval by Department Budget Check

  3. Procurement Select Appropriate Procurement Process RFQ, RFP, Sole Source State Use etc... • Review Req. • Approvals • Who, what, • where, when, • why, how Issue Solicitation Tabulate Responses Review Result with Department Award and Issue Purchase Order

  4. Procurement to Payment Requisition Solicitation RFQ, RFP, IFB etc... Purchase Order or Contract Pre-Encumbrance Encumbrance Vendor Ships, Sends Invoice Receiving Voucher from A/P to Annapolis Expense Payment from Annapolis to Vendor

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