Standards Works Resource Column Forms and Templates

1. Standards WorksResource ColumnForms and Templates Nikki Ameredes Ground Vehicle Standards Specialist July 2011

2. Resource Column – Forms and Templates • SAE Members and Committee use various standard forms and templates for the work that is conducted by the groups • These forms and templates can be found in the Resource column on the front page of all SAE Standard Works Committees • These include items such as – • Committee Membership Requests • Meeting Agenda Template • Minutes Template • These resources are available to everyone that accesses a SAE Standards Works Committee as this is a public area • Most forms and templates can be found by using the “Reference Tools” link

3. Forms and Templates

4. Resources • Awards • Document Development and Sponsor Guidelines • Ground Vehicle Committee Handbook • New Project Request Form • Participation Request • Reference Tools • SAE Membership • Organization chart • TSB Governance Policy • SAE Standards Works Guidelines • SAE Events All of these resources can be found on the committee’s main webpage

5. Reference Tools • Chairman guidelines • Agenda template • Meeting Minutes Template • Committee Membership Request Form • Membership Maintenance • Meeting Facilitation Hints • Conducting an SAE Committee meeting • Recommended City List • Guidelines for Hosted meetings • SAE Recommended Meeting Location List Click on “reference tools” to find templates, forms, and other meeting information

6. Click on “Agenda template” under reference tools

7. Click on “Meeting Minutes Template” under Reference Tools The minutes shall be prepared by a committee officer or an individual designated by the committee chair. The minutes will be released promptly and shall be subject to confirmation, with corrections, if necessary, at the following meeting.. Action items are to be properly recorded in the meeting minutes and then followed up

8. Click on “Committee Membership Request Form” under Reference Tools Individuals who have interests and expertise in the activities of a committee can request membership by completing this form and submitting it to the committee chair. The chair will determine the membership classification and notify SAE staff. The chair and SAE staff person must explain to the individual requesting membership the responsibility that comes with being a VOTING members (i.e., meeting attendance and voting) Membership Roles, Balance and roster Maintenance are further explained on the next slide.

9. Click on “Membership Maintenance” under reference tools Membership Roles Member Liaison Mailing List Recipient Membership Balance Overall committee membership shall attempt to attain an equitable balance of representation by knowledgeable persons at interest so as to provide a competent and authoritative committee. Producer: Suppliers, Consultants User: OEMs, Government, Consultants General Interest: Test Labs, Academia, Consumer Advocates, remaining Consultants