Closing SAE Record Books & Completing State FFA Degree Applications

1. Closing SAE Record Books & Completing State FFA Degree Applications

2. Closing SAE Record Books • Closing SAE Record Books begins with teaching good record keeping • Next, you must help the students keep them up-to-date. • Make a scheduled time each month for FFA members to update their record books • Give them a grade each nine weeks for having their record books up-to-date. (include this in your syllabus)

3. Closing SAE Record Books • Closing record books can be done in a couple of ways • Close them out as a class. Each student will follow your step-by-step instructions. • Close them out as a group after school or at a special scheduled activity. This way you have control of each step and only deal with those who have appropriate record books. • I would not recommend you let the students close record books on their own at home. The key is for you to monitor each step.

4. Closing SAE Record Books • Begin the process by having the current record book completed with all entries posted. • Next, complete name and dates are on the front cover. • Completing the personal information on page 3 is optional. • Have the students total the next sections by column and then as a summary total at the end of the section. (Total the Exhibition page and transfer total before totaling the Sales and Income page)

5. Closing SAE Record Books • Once you have totaled all sections, the next step is to transfer the totals to the summary pages. (these begin on pg 39 of record book) • Transfer by enterprise and total • Follow the instructions as directed on the summary pages (lead the students through each line)

6. Closing SAE Record Books • Final step – Checking the record book (this will should be done by the instructor) • Make a checklist to use for each student’s book. After you check the book, include the completed checklist in the record book before you store them. • It is wise for you to store or file the closed record books in a place where only you have access. This will eliminate losing closed record books. • Your Final All Day Report can then be completed using the record book summary pages.

7. Completing the State FFA Degree Application • You need to be aware that the State FFA Degree Application and the American FFA Degree Application are the same. • The numbers from the SAE Record Book will transfer directly to the application • It is suggested that you do a pencil copy before you input into the computer. (this will save you from getting confused) Only pages 1,2,3,5,6,7,8a,9,10,11 & 12 are needed.

8. Completing the State FFA Degree Application • Step 1 - is to complete the personal information on page 1. • Step 2 – complete the scope and description by year using the scope pages in the record book. (page 37 of the record book) • Step 3 – Complete the Wage Earning sections, by year, using pages 23-26 of the record book.

9. Completing the State FFA Degree Application • Step 4 – Complete “Candidates Inventory Statement on pages 5,6 & 7 using the ending inventory (pg 33-36) of the final record book. • Step 4a – you will have to label the items in the ending inventory of the final record book with the categories listed on the application. (current & non-current) • A. Candidates investment in harvested and growing crops • B. Candidates investment in feed, seed, fertilizer, chemicals, supplies, and other current assets • C. Candidates investment in merchandise, crops and livestock purchased for resale • D. Candidates investment in raised market livestock and poultry

10. Completing the State FFA Degree Application Inventory Statement continued: • E. Candidates investment in non-depreciable draft, pleasure, or breeding livestock and poultry • F. Candidates investment in depreciable draft, pleasure, or breeding livestock • G. Candidates investment in machinery, equipment, and fixtures • H. Candidates investment in depreciable land improvements, buildings, and fences • I. Candidates investment in land

11. Completing the State FFA Degree Application • Step 5 – Complete Income and Expense Summary of Entrepreneurship SAE • Each column is a year or record book • Place an X in the cell above the last column used (You should the same number of columns completed as you have record books) • Use the summary pages of the record book (beginning on page 39) to complete this section of the application • You do not have to total on the pencil copy. The application will do that for you.

12. Completing the State FFA Degree Application • Step 6 – Complete the Financial Balance Sheet • The numbers for this section are transferred from the Financial Statement of record book #1, Beginning Values and the Financial Statement of the last record book Ending Values. (Note: any place a $0 is in place, the computer will transfer the number for you.)

13. Completing the State FFA Degree Application • Step 7 – Complete the Leadership Activities section. (Be sure that each candidate has listed a local chapter office held or committee chaired and 10 activities above the local level) • Step 8 – Complete the School and Community activities section.

14. Completing the State FFA Degree Application • Step 9 – Print out the completed application. • obtain the appropriate signatures. • Include a transcript that indicates GPA • Go over the checklist from the “Blue Book” with each application • Place it in a FFA Awards folder and rubber band the record books with the application.

15. Questions?