Great Shakeout Exercise – October 20, 2011

2. Great Shakeout Exercise –October 20, 2011

3. Exercise Background • Part of our yearly emergency/disaster exercise schedule • Earthquake is rated as the number 1 naturally occurring hazard by: • UCLA Hospital System • Los Angeles City and Santa Monica • Los Angeles County • Significant fault systems in the state of California • Shakeout is in its 3rd year and expected to generate over 8 million participants

4. Incident Management Team/Hospital Command Center Exercise Objectives • Hospital Command Center established with appropriate supplies and personnel in a timely manner by Security Personnel • Receive and maintain accurate and timely UDARs/damage assessment information from the facility via Command Aware or paper reports • Review Job Action Sheets • Review Incident Response Guide (IRG) for Earthquake • Conduct initial Incident Briefing and complete ICS 201 form • Develop initial operational period, control objectives for earthquake scenario through anticipated challenges or reported concerns, and complete HICS Form 202 • Determine Safety Priorities and complete HICS Form 261

5. Command Center Set Up • Cafeteria Conference Room B – Primary • MNP Classroom B – Secondary (today) • Future – Central Wing Conference Center • Contents: • Phones, VOIP Phones, 800 MHz Radios • Desktop and Laptop Computers • JAS Binders/Vests • IRGs / HICS Forms • Office Supplies • Other Reference Materials

6. www.commandaware.com Login – (UCLA ad user ID)@santamonica Generic Password – commandaware Dashboard shows roll-up of bed availability Can drill down into damage assessments, staffing, material availability CommandAware and UDARS

7. Today’s Scenario • Large Earthquake at 10:20AM • Expecting Aftershocks • Initial Assessment: • Some structure damage to tower – unknown extent • No reports of patient injuries, 2 reported staff injuries from falling ceiling tiles. Assessment ongoing • Media reports of injuries and significant community damage throughout southern California

8. Utility Status: Electricity – currently emergency generators are on Water – pressure diminished but flowing, report of some floods in tower IT & Communications – intact, external communications challenging Medical Gas/Vacuum – intact Sewers – intact Elevators – tower elevators not functioning - no stuck and occupied Today’s Scenario - continued

9. Your IMT Position & Job Action Sheet • Incident Management Team Positions • Based on training, skills set – not necessarily day-to-day job function • Position Vest • Job Action Sheet Binder • Appropriate Job Action Sheet • Review Mission & Read whole sheet • Additional Resources / HICS Forms

10. 25 Internal and External events – prescripted for planning and response purposes. Earthquake IRG: Sample Scenario Mission Objectives Addendums to Job Action Sheets for Command and General Staff Positions IMT Charts for Operational Periods Incident Response Guides

11. HICS Form 201 Incident Name Date & Time of Briefing Event History & Current Actions Summary Current IMT Notes (accomplishments, issues, warnings) Mission Objectives What do we need to consider (BIG Picture?) Incident Briefing

12. Incident Action Planning • CHA IAP Checklist • Assess the Situation • Set the Operational Period • Determine Safety Priorities & Establish Control Objectives • HICS Form 202 • Operational Period • General Command and Control Objectives • Weather/environmental Considerations • Safety Messages

13. SMART Objectives • Simple • Measurable • Achievable • Realistic • Time Sensitive/Task Oriented

14. Safety Priorities • HICS 261 Form • Potential or Actual Hazards • Location • Mitigations • Safety Analysis Aid • Potential Hazards • Potential Controls • Crisis/Safety Communication • How do we get the message out?