Ohio Semesters Summit October 14, 2009 Registrar Session

1. Ohio Semesters Summit October 14, 2009 Registrar Session

2. University Commitment • The conversion to semesters will not adversely affect a student’s • time to graduation • cost of degree if they progress at the same rate on semesters as on quarters • The conversion should be cost and workload neutral for faculty and staff

3. Semester Transition Logo

4. First Steps – June 2009 • Select calendar jointly with AAUP-WSU • 14 wk with 1 wk for finals (plus extra wk for Fall holidays); 55 min. classes MWF; 80 min. on TR • Summer is 12 wks (or two 6 wk sessions) • Set basic curricular benchmarks • Credits requirements for degrees • Guidance for Gen Ed, Writing Across Curriculum • Guidance for department curriculum committees • Create expedited curricular approval process • Create planning schedules for academic years 2010-2011, 2011-2012

5. Registrar/Technology - Summer/Fall 2009 • Submit 2011-2012 and 2012-2013 calendar options • Support academic advising • Complete redLanternu.achieve encoding (DARS interactive audit) • Evaluate use of u.direct to develop Individualized Student Academic Plans • Release Course Planning Guides for Winter registration (offerings through Summer 2012, specifying day, evening and online options) • Implement course approval work flow for undergraduate and graduate curriculum review • Clarifies information needed for submission • Alerts need to obtain special course fee approval by Provost • Creates online historical record • Allows campus-wide online review and comment

6. First Year: 2009-2010 • September: Advising of pre-conversion students begins • February: General Education, WAC, University-wide curricular components completed • March: Course inventory, major, minor, certificate program requirements submitted • May/June: • Curricular approvals completed • Entry into Banner, DARS begins

7. Second Year: 2010-2011 • September: Conversion of student financial aid systems begins • December: Publication of on-line transition guides • January: • DARS, Banner encoding complete • Advising for transition students begins • June: Expanded summer offerings for pre-conversion students

8. Third Year: 2011-2012 • November: Expanded intersession • January: Fall 2012 schedules submitted to registrar • April: • Individual advising plans completed for transition students • Fall 2012 schedule posted • June: Expanded summer session • August/Sept: SEMESTER 1 at Wright State

9. Curriculum Opportunities • Rethink the curriculum • Develop innovative programs • Adopt best practices in instruction and pedagogy • Create programs that utilize distance learning, web based courses, and other methods of flexible course delivery • Facilitate articulation with two-year institutions • Establish new collaborations with other four-year institutions

10. Registrar Opportunities • Reduce inconsistencies • Lecture/lab/recitation course combinations • Course offerings outside established time blocks • Review and adjust policies and processes • Scheduling – distribution of classes throughout day and week • Registration – evaluate drop/add, withdraw deadlines, refund schedule • Academic and Refund Petitions Process • Consistent definitions across institutions – concentration, track, specialization, option, track, area • Increased collaboration with faculty and university departments

11. Semester Transition Organization and Structure Semester Transition Co-Chairs • Senior VP for Curriculum and Instruction • Faculty President and Chair, Faculty Senate Steering Committee • Committee chairs • Registrar • Student leadership (undergrad, graduate and Lake campus) • Staff leadership (classified and unclassified staff council)

12. Semesters Transition Team

13. College Curriculum Coordinators Charge College Coordinators • Administration within the college • Communication with the Steering Committee • Point of communication for all semester committees

14. Semester Transition Committees (continued) • Academic Advising • Articulation and Transfer • Information Technology • Infrastructure and Administrative Policies • Communication (dropped Calendar and Budget Committees from Exploratory)

15. Curriculum Conversion

16. AcademicProgram Conversion

17. Course Inventory Procedure General Education Courses Syllabus Required at Submission Transfer Assurance Guide Courses Syllabus Required at Submission Expedited All Non-GE and Non-TAG Courses Master or Sample Syllabus Encouraged at Submission or List of Topics/Course Outline Required Permanent All Non-GE and Non-TAG Courses If not submitted during the Expedited Procedure Master or Sample Syllabus Required at the time of first Offering

18. AcademicProgram Conversion Stagg er ed Sub mis sions

19. Inventory Conversion Convert last digit to zero to ease transition or use new numbering (up by one digit) to reduce numbering ‘gaps’?

20. Wright State DegreeRequirements

21. Minor and Certificate Programs * Convert to Semesters * + Appropriately STANDARDIZE 

22. MaintainProgram Balance General Education, College Wide, and Service Courses Credit Hours Major Program Courses Credit Hours

23. Credit Hour Base Standard Course=3 Semester Credit Hours Instructional Base (Meeting Minutes per Semester) 1 Credit Hour Lecture=750 1 Credit Hour Laboratory=1500 Curriculum Conversion

24. Current Timeblock Model(10 weeks of instruction) *160 Minutes=3 Credit Hours Includes 10 Minute Break 10 Day Timeblocks

25. Semester Timeblock Model(Draft - 14 weeks of instruction) 13 Day Timeblocks!

26. Number of time blocks Number of sections offered Size of sections Policies regarding spread through day and week Student course load Ability to renovate or repurpose existing space to meet needs Predicting Classroom Needs

27. Online Resources Wright State Semester Transition Team Resource Room: http://www.wright.edu/academicaffairs/semesters/resources/