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J-1 Research Scholar Orientation Presented by Kimberly Gentile, Immigration Specialist

J-1 Research Scholar Orientation Presented by Kimberly Gentile, Immigration Specialist. Welcome. City of Hope ’ s J-1 Research Scholar Orientation Please sign in and take a handout We will begin shortly. Introductions. Visa Services Team J-1 Research Scholar/Research Fellows at COH.

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J-1 Research Scholar Orientation Presented by Kimberly Gentile, Immigration Specialist

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  1. J-1 Research Scholar Orientation Presented by Kimberly Gentile, Immigration Specialist

  2. Welcome • City of Hope’s J-1 Research Scholar Orientation • Please sign in and take a handout • We will begin shortly

  3. Introductions • Visa Services Team • J-1 Research Scholar/Research Fellows at COH

  4. Maintaining J Visa Status Entry Visa is a permit to enter the U.S. • It has an expiration date. HOWEVER immigration status is dependent upon a valid DS 2019 the I-94 Arrival/Departure card • If the visa expires while in the U.S., Scholars remain in legal status as long as students have: • valid passport • valid DS 2019

  5. Sample Documents • Passport • Visa Stamp • I-94 • DS 2019

  6. Visa Stamp Sample Visa Expiration Date

  7. I-94 Card Sample Must indicate J-1 D/S

  8. Form DS 2019 Sample DS 2019 expiration Date

  9. Maintaining J Visa Status • Grace period • 30 days to leave US once program ends • Travel signature • Need Responsible Officer (RO) or Alternative Responsible Officer (ARO) Signature on bottom of DS 2019 form BEFORE leaving US • Good for 1 year • Health Insurance • Required to have at all times • Medical benefits of at least $50,000 per accident or illness; • Repatriation of remains in the amount of $7,500; • Expenses associated with medical evacuation of the exchange visitor to his or her home country in the amount • of $10,000; and • A deductible not to exceed $500 per accident or illness.

  10. Maintaining J Visa Status Garnett-Powers & Associates, Inc. Medical Evacuation and Repatriation Insurance for Trainees and Affiliates Holding J-1 Visa Status and Their Dependents with J-2 Visa Status • All City of Hope Trainees and Affiliates holding J1 Visa Status, and their dependents holding J2 Visa status, are automatically covered for medical evacuation and repatriation benefits necessary to satisfy the J Visa Program. • It is not necessary to purchase supplemental insurance to satisfy the J-1 and J-2 Visa requirements regarding Medical Evacuation or Repatriation. The $10,000 of Medical Evacuation Insurance and $7,500 of Repatriation of Remains Insurance required will be covered by the Standard Life Insurance Program. Garnett-Powers & Associates, Inc. is pleased to offer a City of Hope Customer Service Representative, dedicated to this program. Please address benefit and enrollment questions to: Garnett-Powers & Associates, Inc. 23361 Madero, Suite 240 Mission Viejo, CA 92691 Or call us Monday - Friday, 8 am - 5 pm Pacific Time Toll free at 1-888-441-3719 Contact City of Hope Program Services COHBP@Garnett-Powers.com

  11. Maintaining J Visa Status Rust International Associates Rust International Associates specialize in medical and accident insurance for groups and individuals, and can provide health and personal insurance plans for City of Hope’s international scholars while in the U.S. If interested, you can review and sign up for the coverage at http://www.rustassoc.com when at the website do the following: • Go to Download Forms tab; • Go to International Students Forms on right hand side; • From the dropdown menu select “City of Hope, CA“ Questions can be directed to Steve Rust, by e-mail at info@rustassoc.com or by Phone at 877.964.7900.

  12. Maintaining J Visa Status • Extensions, limitations of stay • Must be done before DS 2019 expires • 5 years maximum • Transfers • Can be transferred to another institution within the same “research scholar” category

  13. Maintaining J Visa Status • Reporting requirements • Must report change of address to RO/ARO to be input into SEVIS within 10 days of the change • Must be reported to the United States Citizenship and Immigration Services (USCIS) on Form AR-11 or Form AR-11SR within 10 days of the change. • J-2 work authorization • Must be in U.S. for 30 days before applying • Mail application to USCIS • Employment Authorization Documentation (EAD) Card arrives 90 days later • Allowed to work anywhere • Allowed to apply for Social Security Number

  14. 2-Year Home Requirement 2-Year Home Residence Requirement [212(e)] • If you are subject, then you must be physically present in your home country for at least 2 years before you can come back as H-1B, L-1, or U.S. Permanent Resident. • Who is subject? • direct home or government funding or • on “skills list”

  15. 2-Year Bar Two Year Bar vs. Two Year Home Residency Requirement • Two completely different immigration concepts. • Two year Bar is in effect for ALL J-1 Research Scholars and Professors • The Two Year Home Residency requirement is based on home country or US government funding on the US Department of State “Skills List”

  16. Forms • Travel Request • Health Insurance Certification • On-line Visa Request • USCIS AR-11 Address Change

  17. Essential to the U. S. • How to apply for Social Security Numbers • How to apply for Drivers License/ID Cards • Banking in the area • Housing • Local Services and Attractions

  18. Social Security Card • Must have job offer letter • Complete an application for a Social Security card (Form SS-5) • No charge to get a Social Security card. • Three (3) ways to get an SSN application: • Visit the Social Security Administration online • Call 800-772-1213 • Go to the local Social Security office • Documents the Social Security office accepts as proof of identity: • Valid foreign passport with I-94 card and immigration documents • Driver's license • Employer ID card • Marriage or divorce record • Social Security card will be mailed to home address

  19. Driver License • To obtain a California driver’s license, you will need to do the following: • Visit a Department of Motor Vehicles (DMV) office (for faster service schedule appointment online at www.dmv.ca.gov) • Pass a traffic laws and sign test • Pass a driving test administered by the DMV • Give a thumb print • Have your picture taken • Verify your birth date and legal presence • Provide your true full name • Pay the $28 application fee

  20. Identification Card • To obtain a California identification card, you will need to do the following: • Visit a Department of Motor Vehicles (DMV) office (for faster service schedule appointment online at www.dmv.ca.gov) • Complete application form DL 44 (available at the DMV office) • Give a thumb print • Have your picture taken • Verify your birth date and legal presence • Provide your true full name • Pay the $28 application fee

  21. Documents to Bring to DMV • Passport • Original DS 2019 form • Original I-94 Arrival/Departure card

  22. Banking • Most people prefer to open a checking account where they can deposit their paychecks and write checks to pay for bills, food, clothing, and other items instead of carrying around cash. • Automatic Teller Machines (ATMs) are numerous and located in a variety of locations which make it easy to withdraw cash without having to go to a bank office. • To open an account, speak to a New Accounts representative in a bank office. Be sure to bring with you your immigration paperwork (for example, I-94, DS 2019, I-20, work permit, etc.), offer letter from City of Hope, driver’s license or form of identification, social security card or receipt, and foreign passport.

  23. Banking Cont The following is a selected list of banks* in the city of Duarte and adjacent cities. • Bank of America (www.bankofamerica.com) 1440 E. Huntington Dr., Duarte, CA 91010 230 S. Myrtle Ave., Monrovia, CA 91016 • Washington Mutual (www.wamu.com) 102 W. Foothill Blvd., Monrovia, CA 91016 60 E. Huntington Dr., Arcadia, CA 91007 • Citibank (www.citibank.com) 660 W. Duarte Rd., Arcadia, CA 91007 • Well Fargo Bank (www.wellsfargo.com) 444 E. Huntington Dr., Arcadia, CA 91007 • Foothill Credit Union (www.foothillcu.org) 30 S. First Ave., Arcadia, CA 91066

  24. Housing City of Hope does not provide apartment search services, However there are a number of ways to find housing. • Word of mouth: • Internet websites: • COH Intranet: • Newspapers: • Stay with a family: • On-campus housing:. • Local motel or hotel:

  25. Housing Cont • Costs: How much should you spend on rent? One principle is to spend no more than 25% of your monthly gross income on rent. However, the trend has been that you may have to spend more than that. • Security Deposit: The deposit is equivalent to about one to two month's rent for items broken or stained during your stay at the apartment. • Cleaning Fee: This fee is what the landlord charges to clean after you vacate the premises. • Last Month of Rent: Some landlords ask for the last month's rent in advance. • Insurance: It is not mandatory to buy renters insurance. Purchasing renters insurance; however, will protect you in case your apartment is broken into or there is a fire or water damage. • Parking: Most apartments around Duarte and its neighboring cities do not charge a monthly parking fee. Just to be safe, it’s good to ask the landlord.

  26. Local Services and Attractions • Restaurants • Fast food • Movie theaters • Libraries • Transportation

  27. Contact Information Visa Services Office Sherri Stokes HR Specialist-Recruitment Immigration Human Resources Department Phone: 800-732-7150 Ext. 60104 sstokes@coh.org Kimberly Gentile Immigration Specialist Human Resources Department Phone: 800-732-7150 Ext. 63872 Pager: 626-423-6402 kgentile@coh.org Website: http://www.cityofhope.org/about/careers/visa-services/Pages/default.aspx Hours: Monday through Friday, 7:30 a.m. - 5:00 p.m

  28. Q & A Session Questions Now? Questions Later? • What: Ask the Specialist “Open Office Hours Sessions” • When: Last Friday of the month. • From 1: 00 pm – 3:00 pm • Where: Graff Library Conference Room

  29. Closing & Evaluations Thank you for coming to today’s Orientation We welcome your feedback

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