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District Choice State Testing (DCST) Training Workshop

District Choice State Testing (DCST) Training Workshop. Spring 2010 DCST Training Workshop Presented by ACT. Why are we here?. Overview of testing purposes and participants Detailed explanations of procedures Ensure a smooth administration. Workshop agenda. Overview of Testing

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District Choice State Testing (DCST) Training Workshop

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  1. District Choice State Testing (DCST) Training Workshop Spring 2010 DCST Training Workshop Presented by ACT ACT, Inc. 2010

  2. Why are we here? • Overview of testing purposes and participants • Detailed explanations of procedures • Ensure a smooth administration ACT, Inc. 2010

  3. Workshop agenda • Overview of Testing • Test Administration • Policies • Pre-Test (including non-test portions of test) • Test Day • Post-Test • Test Accommodations • Questions ACT, Inc. 2010

  4. OVERVIEW OF TESTING ACT, Inc. 2010

  5. Results of 2009 – DCST During the spring 2009 administration of the ACT for DCST: • 30,457 students successfully completed testing and received College-Reportable ACT Scores. • 110 students successfully completed testing and received State-Allowed ACT Scores. ACT, Inc. 2010

  6. Results of 2009 – DCST During the spring 2009 administration of the ACT for DCSTsome students did not receive ACT scores as a result of: • Prohibited Behavior 71 • Misadministrations 35 Our goal is to eliminate incidents whichcause students not to receive scores. ACT, Inc. 2010

  7. Is this a “real” ACT test? • Form is equivalent to other ACT test forms • ACT (No Writing): English, Mathematics, Reading, and Science, orACT Plus Writing: English, Mathematics, Reading, Science, and Writing • Administration must meet standard testing requirements • College Reportable scores to all colleges and universities in the US • NCAA does accept for initial-eligibility ACT, Inc. 2010

  8. How will the ACT results be reported? • Type of Testing – STATE • Standard Administration and ACT- Approved Accommodations • Reports to High Schools: • Student Reports • High School Reports ACT, Inc. 2010

  9. How will the ACT results be reported? (cont’d) • Colleges and Universities • Summary Reports • State-Allowed Accommodations (not college reportable) ACT, Inc. 2010

  10. The basics • April 28 and May 12 • Accommodations Testing Window: April 28 – May 12 • All Grade 11 Students • Every School Must Appoint: • Test Supervisor (TS) • Back-Up Supervisor (BU) • Test Accommodations Coordinator (TAC) ACT, Inc. 2010

  11. What’s New - 2010 • Online Processes • ACT Supervisor’s Manuals format change • Plastic Polymailer bags – for return of ACT Standard Time Answer Folders • Preliminary Rosters for State-Allowed Testing • Enhanced Instructions for State-Allowed Testing ACT, Inc. 2010

  12. TEST ADMINISTRATION POLICIES ACT, Inc. 2010

  13. ACT policies • Protect integrity of testing program • Protect you from allegations of impropriety • Applies to initial, makeup, and accommodations testing ACT, Inc. 2010

  14. Standardized procedures • ACT Supervisor’s Manuals • Standard Time • State Special Testing (Accommodations) • All staff must read & follow • Responsibilities: Test Supervisor & Back-up TAC • Verbatim verbal instructions • Uniform procedures ACT, Inc. 2010

  15. Authorized dates and times for ACT • Standard Time Administration • April 28 and May 12 • First activity of the morning • Must begin by 9 am • No afternoon or evening testing • No “Early Bird” activities • Accommodations window – for ACT • April 28 – May 12 ACT, Inc. 2010

  16. Standard Testing Requirements • Applies to all days of testing – Initial, Makeup, and Accommodations • Facilities • Personnel • Security • Exact Timing • Test Day Documentation ACT, Inc. 2010

  17. Selecting / preparing rooms • Desks & surfaces • Face same direction • Spacing • Bulletin boards • Temperature and lighting • Limited distractions • Off-site facilities • Materials provided by school ACT, Inc. 2010

  18. Staff selection • No students, parents, volunteers or potential future examinees • Integrity • Available for entire test session ACT, Inc. 2010

  19. Standard Time testing staff roles • Room Supervisors • Same person all sessions • One for each room • Proctors – assists room supervisor • A proctor is required in addition to the room supervisor for every 25 examinees (or portion thereof) after the first 25. • e.g., 26-50 examinees, one proctor • Each additional 25, one more proctor • “Roving” proctor • Proctor “shifts” ACT, Inc. 2010

  20. Restriction on test preparation • No ACT test preparation activities during current year for commercial gain • Allowed only if: • Test prep is part of regular job responsibilities • Employer is not a commercial enterprise ACT, Inc. 2010

  21. Relatives participating in DCST • Test Supervisor / Back-up / TAC • Prior access, so no relatives testing in DCST • Room supervisors and proctors • Not in the same rooms • Avoids appearance of conflict of interest • Protects staff and related examinees ACT, Inc. 2010

  22. Relatives participating in DCST • Relatives are defined as: • Children / Stepchildren • Grandchildren • Nieces / Nephews • Siblings • In-laws • Spouses • Persons under your guardianship ACT, Inc. 2010

  23. Athletic Coaches • For Accommodated Testing – may not serve as the Test Accommodations Coordinator, if any student testing with accommodations is an athlete. • For Standard Time and Accommodations testing – may not serve as a Room Supervisor – in any one-on-one situation where student athletes are testing. ACT, Inc. 2010

  24. Before test day:Local training session required • Discuss before test day • Policies • Pre-Test duties • Test Day assignments • Post-Test procedures • Read • Supervisor’s Manuals Training Outline Standard Time Manual Accommodations Manual ACT, Inc. 2010

  25. Attentiveness during testing • Read only Supervisor’s Manual • Walk around room • Discourage prohibited behavior • Answer questions • Must not engage in non-test related activities: • Grade papers • Read books • Talk casually • Use computer • No food or drink in the test room ACT, Inc. 2010

  26. PRE-TEST ACTIVITIES ACT, Inc. 2010

  27. Non-secure materials • Mid-March • To Test Supervisor • Supervisor’s Manual • Taking the ACT for State Testing • Answer Folders (blank) ACT, Inc. 2010

  28. Completing Non-Test portions of the Answer Folder • Pre-test session must be held before test day • ALL students, including any with accommodations • School-supervised non-secure session(s) • Verbatim instructions • Block M: College codes ACT, Inc. 2010

  29. Collect and Organize: Completed Answer Folders following Pre-Test • Collect folders (keep secure) • Student reminders • Bring #2 pencils • Bring permitted calculator • Bring required ID • Don’t bring your cell phone • Organize and Plan redistribution • Give partially completed Answer Folders for all Accommodated students to TAC after pre-test session • Prepare Rosters for standard time test rooms ACT, Inc. 2010

  30. ACT Standard Time Secure materials (week of April 19) • To Test Supervisor • Test Booklets • Supervisor’s Report Form • Return envelopes / Plastic Polymailer Bags • Packing instructions • Spring Break Conflict? –week of April 12 KEEP Carton(s) for return ACT, Inc. 2010

  31. Missing secure materials • IMMEDIATELY - Report shortages or evidence of tampering • Phone: 800/553-6244 – for ACT Testing ext 2800 Standard Time ext 1788 Special Testing ACT, Inc. 2010

  32. Security of materials • “Two Lock Rule” • Treat as you would a large sum of $ MONEY $ • Documented “Chain of Custody” ACT, Inc. 2010

  33. Test day pre-planning • Review rooms • Organize answer folders • Prepare rosters • Assign staff • Prepare test day materials • Practice verbal instructions ACT, Inc. 2010

  34. TEST DAY ACT, Inc. 2010

  35. Test Day: Briefing session • Room Supervisors and Proctors arrival • At least 30 minutes prior to check-in • Review procedures • Last-minute details • Test Supervisor hand-delivery of test materials to Room Supervisor(s) • Document with Test Booklet Count Form ACT, Inc. 2010

  36. Observers • Authorized Observers • ACT • Letter and ID • Unauthorized Observers • Media • Test prep companies • Parents • School board members and District Officials ACT, Inc. 2010

  37. Examinee ID requirements • Personal recognition by school staff • Not friends or parents • Not via phone calls • Yearbook • Current official photo ID • ID letter, notarized statement ACT, Inc. 2010

  38. Admitting examinees • Check IDs at the door and mark rosters • Direct students to seats • Alphabetical OK • Left / right and front / back • Be “directive” about it • No late arrivals • No food or drink • No cell phones ACT, Inc. 2010

  39. ACT - Test day schedule Standard Time • ACT English 45 min. • (no break) • ACT Mathematics 60 min. • (15 min. break) • ACT Reading 35 min. • (no break) • ACT Science 35 min. • (5 min. break) • ACT Writing 30 min. ACT, Inc. 2010

  40. Distribution of Test Books • After students are seated • Only when prompted by verbal instructions • In unbroken, sequential order • Only to those present • Individually, one-by-one End 350228 350224 350223 absent 350225 absent 350227 350226 350222 Start ACT, Inc. 2010

  41. Exact timing of tests • Use more than one timepiece (not a cell phone) • Time each room individually • No “central” timing • Record times in Supervisor’s Manual: Standard Time: Testing Time Verification Form • Remember to give 5-minute warning Special Testing: Accommodations Administration Report ACT, Inc. 2010

  42. Permitted calculators • Details in Taking the ACT for State Testing or at http://www.actstudent.org/faq/answers/calculator.html • Prohibited features - see list • Do not clear calculators • Check at the door before the test and periodically during Test 2 – Mathematics • Permitted calculator is ultimately the student’sresponsibility • If school provides students calculators – distribute before beginning Test 1 - English ACT, Inc. 2010

  43. Standard Time:Break Between Tests • 15 minutes after Test 2 • NOT Lunch • Remind students to be quiet • No cell phone usage • Room attended at all times by staff • If students don’t return on time • Resume testing • No makeup time • Irregularity Report • If your district is administering the ACT Plus Writing • 5 minute stretch break prior to Writing ACT, Inc. 2010

  44. Group irregularities • Document and call ACT if: • Inclement weather • Power failure • Emergency evacuations • Major disturbance • Missing materials • Mistiming • Ph: 800/553-6244 – for the ACT ext. 2800 Standard Time ext. 1788 Special Testing • Document minor distractions ACT, Inc. 2010

  45. Individual Irregularities • Defective materials • Replace (standard time) • If Accommodated Materials – Call ACT • Examinee illnesses • Schedule for makeup • Marking in future section of folder • Irrational behavior • Document everything ACT, Inc. 2010

  46. Prohibited Behavior • Prohibited Behaviors: • Creating disturbance • Giving / receiving help • Working in previous test section • Working beyond time • Calculator issues • Void answer folder – attach to Irregularity Report • No makeup test • If security breach • Call ACT • Document everything ACT, Inc. 2010

  47. POST-TEST ACT, Inc. 2010

  48. Post-test:Test Day Documentation • Test Roster (Provided by ACT for Accommodated Testing) • Irregularity Report – (only if Irregularity occurred) • Seating Diagrams • Test Booklet Count Forms (Standard Time Only) ACT, Inc. 2010

  49. Post-test:Test Day Documentation (cont’d) • Testing Time Verification Form (Standard Time Only) • Accommodations Admin. Report (Accommodations Testing only) • Testing Staff List ACT, Inc. 2010

  50. Ordering Standard Time Makeup Test Materials • Makeup examinees • April 28 absences - check roster • Illness / unable to finish • NOT if dismissed for prohibited behavior • Examples • Enter Makeup orders online • https://testregistration.org/rsp/?realm=110298410 • By April 29 • New materials by week of May 3 ACT, Inc. 2010

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