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EVVRS

Learn about the key dates, system branches, support resources, data integrity, local issues, and security measures for EVVRS. Access requirements, help, and guidelines for efficient incident reporting in a user-friendly interface.

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EVVRS

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  1. EVVRS Electronic Violence and Vandalism Reporting System 2005 / 2006

  2. Key Dates • October 26, 2005: System opened • April 5, 2006: Annual Commissioner’s Report to the Legislature on Violence and Vandalism • June 2: Annual District Report emailed • June 30: End of Reporting Year • July 19: Verification of Data Deadline • July 27: System closes; reopens in Fall

  3. The ‘Two Branches’ of EVVRS • VV-SA: Violence, Vandalism, Weapons and Substance Abuse OR • Other – Spec. Ed. For Suspensions for Reasons Other than Violence Vandalism or Substance Abuse (involving only students with disabilities as offenders).

  4. Support • EVVRS@doe.state.nj.us • Help Icon • Supporting documents on Welcome page at http://homeroom.state.nj.us.index.htm: • EVVRS Manual • Frequently Asked Questions • Incident Definitions and Scenarios

  5. Web User Administrator • Each user should have an account. See your Web User Administrator (WUA) to establish an EVVRS account. • Have WU55A delete staff who no longer use the EVVRS.

  6. Data Integrity • Use the EVVRS Reporting Form • Accurate Reporting – Pick the right category! • Complete Reporting. Include: • an incident description whenever possible • offender and victim information. • Retain incident records for five years.

  7. Local Issues • Be sure to hold an in-service at the beginning of the school year. Review the reporting form, incident definitions and scenarios. • Keep up with data entry. • File copies of incident reports by school. • File Annual District Report.

  8. Security • Encrypted data entry • Firewall prevents unauthorized access

  9. SystemRequirements • Computer with Internet Access • Web Browser Software • Internet Explorer 5.0 + • Netscape 4.7 + • Adobe Acrobat Reader • Microsoft Word • Microsoft PowerPoint

  10. Accessing the EVVRS • http://homeroom.state.nj.us

  11. Don’t Panic! You May Receive a Prompt Warning: You Are About to View Pages Over a Secure Connection Click "OK" or "Yes" to continue

  12. Try Again! Server performance has continually improved!

  13. HELP! • The HELP Icon • FAQ • EVVRS User Manual • PowerPoint Presentation • EVVRS@doe.state.nj.us • EVVRS-PSD@doe.state.nj.us (for private schools for disabled)

  14. Your Promptness Is Appreciated! After 30 minutes, session will be terminated

  15. Accessing the EVVRS http://homeroom.state.nj.us http://homeroom.state.nj.us Note: Do not use www

  16. What was Changed in 2004 ? • New Substance Abuse Categories: • New Violence Categories:

  17. For substance abuse:If student refuses a medical examandyou do not select a substance type

  18. Also changed in 2004 New Victim Information:

  19. Changed in 2005 • “IEP Services Received,” on the Offender Information page, was removed. • If a student with a disability receives an in-school suspension – for whatever reason, the incident and suspension should be entered onto the system. • Multiple Actions Taken for a student offender may be entered

  20. Don’t Forget Victim Information

  21. Do we enter incidents that occur during the summer ? Report incidents of vandalism occurring in the summer when the EVVRS opens in the fall

  22. Should incidents of vandalism by unknown persons be reported? Yes ! Enter the amount, and click on Offender Unknown

  23. IF a student is classified Special Ed In the middle of the year, Should I use their same Student ID? NO ! Assign a new Student ID!

  24. What do I do if a regular student is mistakenly cited for insubordination as a Special Ed student? This case DOES NOT belong in the EVVRS System You cannot delete the case yourself ! Send an email to NJDOE – They will delete it !

  25. Choose: Suspected Use Not Confirmed What if the medical exam conducted to confirm suspicion of drug use comes back negative? If student refuses a medical examination for suspicion of use: Enter “REFUSED” in Comments area Refusing the exam is considered admission to the offense! Choose: Suspected Use Confirmed and Omit Substance Type

  26. For More Situations … Check out the EVVRS Scenarios Also … Check out the FAQ Document

  27. Entering Incident Information • Don’t press the Enter Key! • Tab or Click into each Field • Enter data via: • Drop down arrows (or ALT+) • Down arrow key • Type

  28. One Incident can haveMany Offendersand/orMany Victims Don’t Forget! Write the Incident # on your paper forms!

  29. If Multiple Disciplinary Actions: Add an offender record, with the same student ID # as entered on the original offender record, for any subsequent disciplinary actions.

  30. Please be Patient! Don’t Click CONTINUE Again! After each screen:

  31. If Incident Data Fails an edit, School Name is reset to Default Value ……. Change It Back !! Note: Warning Message!

  32. If Offender Data Fails an edit, Offender Type is reset to Default Value ……. Change It Back !! Note: Warning Message!

  33. To Print a Form • CTRL + P To Print any Screen On PC: Print Screen Key Then Paste into Word On Macintosh: COM + SHIFT + 4 Highlight Area …. Save as .jpg

  34. To add, change, or view data

  35. Searching for Records Duplicate Incident Numbers ? Always identify the school first! These are most likely not duplicates, as there is one listing of an incident for each offender/victim.

  36. Click on Incident Number to: • Add an offender • Add a victim • Change Incident Information

  37. Click on Offender Type to: • Change an action • Delete an offender

  38. Click on Victim Type to: • To Delete a Victim

  39. Click on Student ID to: • Change Student Information • Name • Gender • Race • Student Disability Category

  40. Can I change Student ID?Can I change Offender Type? NO! Must delete offender record and then re-enter

  41. Can I delete an Incident? NO! Re-enter new correct Incident Then Email EVVRS to delete the incorrect Incident

  42. Reports Order via Main Menu Arrive via email the next day Printing Reports Layout = Landscape Font = Courier 10

  43. Annual District Report On June 9, the EVVRS issues the Annual District Report The fax-back verification form must be returned by July 19 Individual schools do not receive final annual reports. However, they may request any of the school reports from the system at any time.

  44. Public School Safety Law “Annually, at a public hearing in October, the superintendent of schools shall report to the board of education all acts of violence and vandalism … “ Recommended Documents for the Public Hearing: • Annual District Report • Incident Listing • Summary Count of Incident Detail

  45. User Information Can make changes to: • Name • Phone • Email address • Password To establish a new user: Request your District Web Administrator to create a new account. Then, Delete the old user.

  46. EVVRS Don’t Forget To Report It !!! Enter Data Early … Avoid the June / July Rush !!!

  47. We Hope You EnjoyedThe Presentation Drive Carefully!

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