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Recruitment Fair for Filling Difficult Positions at NYSASPA ● Cooperstown ● 2016

This recruitment fair aims to address the shortage of substitutes and fill vacancies in various positions in school districts. The fair will offer career opportunities with benefits and is open to teachers, teaching assistants, bus drivers, clerical staff, custodial staff, and more. Planning and preparation are key, including advertising, budgeting, and creating a floorplan layout. The fair will be held after the adoption of the budget, using available parking and facilities. Advertising will be done through various channels, including social media, college affiliations, and local newspapers. The format will include scheduled appointments and walk-ins, with advance submission of paperwork. Security measures will be in place during school hours and after regular school hours. The fair will be promoted through district websites, listservs, local media, and staff emails. Preregistration will be encouraged to organize the data efficiently. Student involvement will be encouraged through refreshments, greeters, and exit surveys.

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Recruitment Fair for Filling Difficult Positions at NYSASPA ● Cooperstown ● 2016

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  1. CREATIVE IDEAS TO FILL DIFFICULT POSITIONS RECRUITMENT FAIRS NYSASPA ● COOPERSTOWN ● 2016 LIN SEVERANCE NEIL KATZ

  2. Purpose and Rationale • Shortage of substitutes • Teachers; Teaching Assistants; Aides • Bus Drivers; Attendants; Clerical, FSW • Custodial • Maintenance • Other vacancies • Marketing: Why education, why now? • School Districts are thriving and career opportunities are available with benefits.

  3. CREATE A BUDGET • Advertising • Refreshments • Office supplies • Balloons • Security • Staffing (comp. time?) • Etc.

  4. PLANNING & PREPARATION IS KEY! Location (parking, restrooms, access) Floorplan layout-large space Electricity, Wifi and A/C Format Budget Refreshments Security Administrator assistance Clerical help Technology needs Promotion Advertisements

  5. Planning and Preparation: Date & Time Considerations • After BOE adoption of the budget (Mid April) • Use of Gym when activities are outside • Not during the April break-immediately before or after. • After school hours vs. Saturday • Available parking • Use of facilities

  6. Planning and Preparation:Advertising • Fall: Save the date! sent out for a spring fair • January: Announce the date! Capital Region Job Fair • Fliers sent to : • Capital Region NYSASPA Districts- ask to forward them on… • State NYSASPA List Serve • Social Media: Twitter, Facebook • Each District/BOCES posted to their website & sent out School News Notifiers • Colleges and Universities • Sent to Colleges with affiliations agreements for Internships and Student Teaching

  7. SampleAdvertisements

  8. Leading up to the Event • Frequent e-mails to: verify participation in the event, the number of tables and chairs needed; and any additional needs (proximity to other districts, electrical outlets, etc.) • Verification of e-mail address needed for Kiosk Sign in. This District representative would be the one to receive the spreadsheet of all candidates interested in their district. They would in turn be able to share with other district representatives and sort data to meet their needs. • Share arrival times, directions, and parking accommodations.

  9. Scheduled appointments Walk-ins accepted Interview by area Registration required Advance submission of paperwork Waiting area SELECT THE FORMAT What is the format that you want to interview?

  10. SECURITY NEEDS • During School Hours: (2015) • Created separate door for sign in procedures • For those candidates that arrived at front entrance they followed the same procedures for sign in including showing identification • Include directional arrows to event • After regular school hours: (2016) unlocked gymnasium doors for athletics • Sign in of District representatives • Kiosk registration kept track of candidates

  11. ADVERTISING & PROMOTION District website Listserv Local newspapers Social media • Twitter, Facebook, etc. Local colleges Local radio Staff email

  12. Have you considered preregistration? Preregister by clicking here… Use a link similar to this on your website, etc.

  13. Welcome and Registration

  14. Kiosk Registration

  15. Individual District Google Spreadsheet

  16. Organize the Data We used “SpiderSheet” a Script that works with Google Sheets. It essentially pulls the data from the master sheet into individual sheets based on a data criteria. It also gives the newly created sheets its own owner and collaborators with edit, view or comment permissions.

  17. Master Spreadsheet

  18. Floor Plan Layouts-Lobby & Gym PROVIDED TO: • Custodians • Security • Participants

  19. The Big Day

  20. Refreshments STUDENT INVOLVEMENT...refreshments, greeters, exit survey, etc.

  21. What a difference a year makes… Guilderland Job Fair 2015 Capital Region Job Fair 2016 • 2 School Districts • 22 Districts, 3 Organizations, 4 BOCES

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