Starting Out in PowerPoint 2007

1. Starting Out in PowerPoint 2007 Text and Graphics Techniques Tips

2. What we’ll look at…. • Uses for PowerPoint • Choosing slide layouts • Choosing themes/colors • Inserting Graphics • Re-arranging slides • Presenting your show • Creating/Printing notes and handouts

3. Presentations • Uses: • Presentations at conferences or committees • Classroom modules • Capabilities • Text and illustrations • Pictures • Graphs • Cartoons for color and variety • Audio and 508 compliance • Slides + notes • Ready-made handouts

4. Start with: Text A Template design …even a preset sequence of slides Starting your presentation

5. Starting a new presentation The Office Button • Open PowerPoint • If you don’t see a blank presentation • On the menu bar, click:Office Button  New • Then, for now, click Blank and recent • A blank Title Slide appears

6. The Normal PowerPoint screen • Your screen should display • A main slide area • On the left, a slide thumbnail and outline pane • This is called Normal View Main Slide area Thumbnail

7. To get Normal View…. • If you don’t see the slide/outline pane on the left….

8. Tip: Starting from a Theme • A Theme is a combination of Colors, graphics and fonts • When you are more experienced, or if you are a visual person: • Try choosing a Theme first • Not a commitment: Change easily whenever you want

9. Back to the Title Slide…. • With the Title slide in Normal view • Enter a Title and, optionally, a subtitle

10. Adding more slides • Stay on the Home tab • Click New Slide • And then pick the slide layout that suits your content • Choices will vary depending on theme

11. Quick Tip: Add a slide in 1 click • Click a slide thumbnail on the left pane • Press Enter • A new, blank slide appears after the selected slide • Same layout as previous (except for the first slide after the title) • To Change layout: • On the Home tab…Click the Layout icon beside New Slide and choose a layout

12. Change a slide’s layout • Click the Home tab • Click the Layout icon beside New Slide • Choose a layout….

13. Frame types • Slide Layouts contain frames • Frames make it easy to organize and align content • Click to add bulleted text • Or click an icon to add a picture, clip art, table, chart or media file

14. Moving Frames • Click inside a frame to select • Position cursor on a frame’s edge • When you see a four-headed cross-arrow, click and drag

15. Resizing Frames • Click inside a frame to select • Position cursor on a one of the bubbles on a frame’s corner or edge • When the cursor changes to a two-headed arrow, click and drag

16. Tips for Text • Clear Titles • Nothing below 20 points - ever! • Use Short bullets • Explicate as you present • Outline – your notes, not full text • Sans Serif Fonts • Calibri, Arial, Helvetica, Verdana, Tahoma • Best Serif fonts: Cambria, Georgia • This text: Georgia • This text: Cambria

17. Typing Bulleted Text • Type a line in a text frame • Press Enter • To indent:Before you start typing on the new line, press Tab • To go back to a higher level bullet:Before you start typing on the new line, press Shift-Tab(hold down Shift and press Tab)

18. Indenting Existing Text • To push down to the next level of bullet: • Place your cursor on a line or select several lines • Click the Decrease List Level icon on the Home tab • To raise to a higher level bullet: • Place your cursor on a line or select several lines • Click the Increase List Level icon on the Home tab

19. Text: Other formatting

20. Text: Other formatting

21. Insert pictures that you have downloaded from the Web or from your camera…. Adding Pictures

22. Graphic frames • Select a layout that includes a graphics icon • Click an icon to insert a graphic type

23. …Or don’t use a graphics frame • Insert graphics from the Insert Tab: Insert  Picture

24. Choosing Pictures Choose Pictures like shoes • Are they really relevant to your presentation? • Do they go with each other? • Pay attention to consistency, graphic style

25. Tweaking pictures • Click a picture • The Picture Tools tab appears above the ribbon • Click the Format tab to see Picture tools

26. The Picture Tools Format tab • Tools only visible when you’ve clicked on a picture • Play with the choices and remember Undo (Ctrl-Z)! • Reset Picture returns to the original version

27. Tips: Text and graphics • Appropriate graphic style • Serious and subduedOR • Playful and cartoonyOR • Illustrative photos/diagrams • Consistent style, colorsDrawings with similar look • Not too busy • Not even 1 graphic per page unless illustrating a point

28. Viewing your Slides The View Tab Reordering slides Creating Notes

29. The View tab: your slides • Slide Show • To present, Full-Screen • Notes Page • Type in notes for yourself (or for handouts} • Normal: • Create/Edit • Slide Sorter • Thumbnails to move around or delete

30. Slide Sorter view • Open from the View tab • Or by clicking the icon • View icons are below the main window, on the right.

31. Slide Sorter View • Gives you an overview of your presentation. • Highlight one or more slides • Drag to another location • Or delete

32. Notes View • From the View tab, viewing the Notes Page allows you to: • Type notes for yourself during the presentation • Print Notes • Consult your copy at the podium while you present Type your notes here

33. Slide Transitions Pre-set effects Custom tweaking Getting fancy:Animation

34. Text animation samples • You can: • Add transitions between slides • Animate text • Make graphics appear and disappear • See the PowerPoint Animations presentation for more information Don’t Overuse!

35. Text animation samples • You can: • Add transitions between slides • Animate text • Make graphics appear and disappear • See the PowerPoint Animations presentation for more information Can be annoying! Don’tOveruse!

36. Slide Transitions • Click the Animations Tab • Hover your cursor over an icon in the Transition to This Slide area to preview • Click the icon to apply the transition to that slide • Click Apply to All to set for entire presentation

37. Animating individual frames • Select one or more frames in a slide • Click the Animations tab • Click the triangle to the right of the Animate box to see effects • Hover cursor over an effect to preview • Click an effect to apply • Click No Animation to remove

38. Handouts for distribution Or…. Printing

39. Printing in Office 2007 • To see print options… 1: Click the Office Button 3: Click the second Print 2: Click Print

40. Printing Handouts • Print presentation Handouts with space for notes on right • From Print what:Choose Handouts • Then: In Slides per pageChoose 3

41. How-to's Tips for presenting Presenting

42. Starting your presentation • Click the Slide Show tab • Click an icon at the left to start show • OR: Click the Slide show icon, lower right • OR: Press F5

43. While you present… • To advance to next slide: • Click Remote presenter button OR any of these: • N key (for Next) • Page Down • Right- or down-arrow • Enter/Return key • Home or End key to go to First or Last slide • CTRL(Mac: Cmd) + P to write on the slide • E to erase writing • Esc key to end (go back into editing mode) • More: Type Keystrokes into PowerPoint Help

44. Tips to save your bacon… Don’t look like an amateur!

45. Prepare! • Test your presentation: • Before you arrive • At presentation site • Arrive early • Test setup • Have a backup plan • CD • Flash drive • Web….

46. Think of your audience • Don't read onscreen text • Make eye contact • Prepare handouts • Ask for questions • Don't Rush!

47. Get a Remote Presenter • Change slides away from computer! • No Hunching! • No back-to-the-audience • Transmitter plugs into USB Port: You carry presenter • Some include laser pointer • Search on Google • < $100

48. Summary • Use PowerPoint for • Conferences, Meetings, Classroom modules • Start from blank or design template • Add text • Bullet form primarily: Promote and demote bullets • Insert pictures • Insert saved pictures or clip art • Print Handouts, Notes pages or text outline • Prepare for your presentation

49. Thanks for your Attention!