Baekeland Programme: PhD Research Opportunities in Collaboration with Industry

1. agencyforInnovation byScience and Technology

2. BAEKELAND MANDATES July 1st, 2013 Veerle Cauwenberg

3. Overview • Purpose • General terms and conditions • Consortium • Budget and support • Processing of the application • Timing 2ndcall 2013

4. Purpose • The Baekeland-programme offers researchers the opportunity to performdoctoral research and to obtain a PhD-degree in close cooperationwith the business/industrial sector. • Open foryoungresearchers (recentlygraduated), but the programmealso offers employees withincompanies the opportunity to obtain a PhD-degree without leaving the company • The aim is to promote the mobility of researchersbetween the academic and the industrialworld, as well as the international mobility

5. General terms and conditions • The research has a cleareconomicobjective and willresult – ifsuccessfull- in anaddedvaluefor the company • The research is oriented to acquiring a doctorate and meets the accepted criteria fordoctoral research: • The project should fit within strategic basic research for a doctorate (PhD) = high-quality research that is innovative and provides the PhD student with ample intellectual challenges.

6. Duration • In principal 4 years, interim assessment after 24 months • Part-timeoccupation is possible ( 0,5 FTE), as long as the PhD-thesiscanbeobtained part of the assessment • In case of part-timeoccupation project durationextended total support = 4 full-timepersonyears

7. Consortium: partners • Applicant = companywithactivities in Flanders • Strategicorientation of the project • Co-financing • Flemishuniversity • Guidance/support towards a PhD-thesis and the assignment of a PhDdegreeaccording to the accepted criteria fordoctoral research • Otherknowledgecentres (alsofromabroad) in cooperationwith a scientific promotor at a Flemishuniversity • Doctoralcandidate • employee of the university/knowledgecentreor employee of the company • mobility: activities in the company and in the university/knowledgecentre • Work out together the project proposal

8. Applicant • Company: • Open to all companieswithactivities in the Flemishregion • On the condition of a legal entity • The possibility of creating sufficient added value over time by applying the project results is important and is an evaluation criterion • For companiesnothavingan office in Flandersyet, butforeseeenoughvalorisation in the nearfuture, a proposalcanexceptionallybeacceptedby IWT • Commitmentfor (minimum) 4 years • Assignment of anindustrial mentor • Cooperationwith SME´s is possible

9. Applicant: FAQs • Non-profit associations: as long as aneconomicfinalitycanbeproved and activitieswillbedevelopedon the free market part of the assessment • Sector federations: cannotapply • Selfemployer, freelancer: pay-rollneed to beproved employee of the company • Organizationswith a public asignment: onlyforactivitieswhich are notpaidbyanygovernment, and forwhichthere is no monopoly

10. Flemish University • Scientific promotor responsiblefor the guidance/support towards a PhD-thesis • Responsiblefor the scientificquality of the project (scientificchallenges, approach) • Publications • Assignment of a PhD-degreeaccording to the accepted criteria fordoctoral research

11. Doctoral candidate • All candidateswho are admitted to doctoral research at a Flemishuniversity • No additionalconstraints: the Baekeland programme is open for all nationalities and all knowledge and applicationfields • Employee of the university/knowledgecentreor employee of the company(no ´scholarship´)

12. Budget and IWT-funding • Basis = payroll of the mandate holder (based on the real salary cost) + the other costs associated with this one employee • Other costs = • (fixed costs + operating costs + equipment costs) 160 keuro/project • Overhead (max. 20.000 euro/year) • Operatingcosts (materials, licencies, travelling costs, …) • Depreciation of equipment (% occupation, depreciationperiod) • No fixed sum but a maximum (details) • Support of 50%, > 60% S(M)E

13. 2013: What is new? • Focus ontwoaspects: • Enhance the cooperationwith S(M)E’s • - forSE’s: the fundingrate is raised to 70% • - for all organisations: the project canget 10% extra support ifthere is a well-balancedcollaborationbetweenseveral independent companies of which none of the companiescontributes more than 70% of the cost, and at leastone partner is a SME. • Stimulate the international mobility

14. International mobility • Incomingmobility • Aim = to involve the candidatefromabroad in the set-up of the project proposal and the preparation of the oraldefence at IWT • The maximum duration of thisinternship is 3 months • Covering travel costs (max. 1.000 euro) and a fixeddailyallowance of 66 euro/day • To beincluded in the budget of the project application • Outgoingmobility • Travel grantfor a long stayabroad • For at least 3 months (orseveralshorterstays equivalent to min. 3 months in the same research group) • Covering travel costs (max. 1.000 euro) and a fixeddailyallowance of 66 euro/day • In agreementwith all partners + attention to IPR-agreementswith the hosting research group • Applications can be made at any time; decision on the grant allocation within 30 working days • No more than one long visit grant per mandate

15. Start date • Start date • At the latest, 6 monthsafter the decisionby the Board of Directors • Retro-activity is possible: • Earliestpossible start date = 1st of the monthfollowing the deadline • Periodbefore the decision of IWT’s Board: at the risk of the company

16. Follow-up • The funding is paid in instalments every six months, in the form of advance payments • Progress report every six months (for each payment) • Final report • Financial report at the end of the project: corresponding to the real costs and committed funding rate, last payment = accepted funding minus the instalments already paid • Bonus: 1% of the total funding is retained and will be paid if the PhD-diploma is obtained within 1 year after the end of the project • Changes within the scope of the innovation goal: OK

17. Follow-up • Interim assessment: (possibly) oral defence of the doctoral candidate, innovation goal can be adjusted as long as a PhD-degree can be obtained, and the economic finality remains clear • Publications • After the project: after 3 years • Phd obtained? • monitoring valorisation • Reconsideration • Development instead of research • AND • PhD not obtained

18. Processing the project application

19. Eligibility • All participants have to be known • Principal agreement on IPR and use of results: can, exceptionally, be submitted later on, but at the latest 5 working days before the oral defence of the candidate mandate holder, otherwise the file will be closed • Permission, assigned by the university, to start the PhD-work, can exceptionally be submitted later on, but at the latest 10 working days before the IWT Board of Directors has to decide (declaration by the scientific promotor) • Candidate: max 2x, not simultaneously with an IWT-scholarship application

20. Assessment • Oral defence before a panel of experts, only the candidate mandate holder is invited • Experts: 50/50 academic/industry • Confidentiality & experts to be avoided (max. 5 names and because of industrial competition) • Application: English or Dutch: oral defence in the same language • Introduction (1 min.) • Interactive discussion (30 min.)

21. Evaluation criteria • Divided in four quadrants: • Scientific quality vs utilisation quality • candidate vs project • Scores: excellent-good-moderate- weak (critical) • Basis: explanatory document available at the website • Panel with experts: score per criterion and per set (=quadrant), final appreciation by the IWT Board of Directors • Always: GO/NO GO, the Board of Directors decides on the cut-off, in case of # > budget

22. Evaluation criteria I. Scientific quality • A. Candidate • Reasoning skills and critical-scientific mindset of the candidate • Scientificknowledge and insightinto the project • B. Project • Scientificquality level and challenges • 2. Quality of the research approach and feasibility

23. Selection criteria II. Utilisation quality • Candidate • 1. Insight and vision on the strategic importance of the project for the valorisation objectives • 2. Knowledge and insight in the valorization path • B. Project • 1. Strategicimportance • 2. Size and probability of the expected valorization (in case of scientific success)

24. Doctoral programme in collaboration with industry: what is different? • Exposure to the private environment and acquire an insight of non-academic organisations • Facing “real life” research problems • Joint supervision by professionals from industry • Broaden employability perspectives • Enable networking outside academic environment • Access to additional industry training and meetings • Dr Lidia Borrell-Damian, EuropeanUniversity Association • IPR

25. 2ndcall in 2013 • Deadline forsubmission: • September 9th, 2013 at 12.00 noon • submit an electronic version to baekeland@iwt.be (or CD-rom) • 2 separate files: • 1 file with the application form (parts 1 – 3) • 1 file with the signed declarations (appendices): budget, declaration of cooperation, university admission for doctoral research, term sheet/cooperation agreement, (financial data of the company). • The application will be checked for eligibility upon receipt (14 workingdays) • Oraldefence: November, 2013 • Decision: December 19th, 2013

26. Contact persons • programme: Veerle Cauwenberg (vc@iwt.be) • Secretary: Herlinde Franco (hf@iwt.be) • Input : • Life Sciences: Mia Callens, • ICT-mechatronics: Carine Lucas, • Materials-chemistry-process technology: Veerle Cauwenberg • Director: Maarten Sileghem • Questions: mail to baekeland@iwt.be

27. agencyforInnovation byScience and Technology Koning Albert II-laan 35, b 16 B-1030 Brussels Tel.: +32 (0)2 432 42 00 Fax.: +32 (0)2 432 43 99 E-mail: info@iwt.be www.iwt.be