Word Play! Office 2010

1. Word Play!Office 2010 Presented by yourComputer Training Center

2. Class Objectives • Learn how to: • Choose / change a Document Theme, Style Set, Color Set and Font Set • Define the Page Layout • Insert Headers and Footers • Apply Heading Styles • Create and Update a Table of Contents • Copy Data from other Applications • Create a Smart Art Diagram

3. Document Themes • Make it easy to create stylish and matching documents with one click. • Consist of a set of formatting choices that can be applied to an entire document and includes theme colors, fonts, and effects. • Provide a consistent look and feel across tables, charts, SmartArt graphics, shapes, equations, or other forms of information. • Are the same as themes available in other Office 2010 programs so a Word file and a PowerPoint presentation can be consistently formatted. • In Word 2010, click Page Layout | Themes. A list of Themes displays in a drop-down menu. • Click a Theme to apply to your document.

4. Style Sets • Contain character and paragraph formatting to include multiple fonts, unique colors, paragraph borders, outline numbering, tabs, and font effects. • Consist of a predefined combination of font style, color, and size of text that can be applied to selected text. • Click Home Tab | Change Styles | Style Set. A set of Quick Styles display in a drop-down menu. • Click to select the desired Style Set. The new style set is applied to all styles in the document.

5. Theme Color Sets • Include color combinations that are harmonious and work with the Themes in all Office applications. • Allow users to create a custom Color set of your own choosing. • To apply: • Click Page Layout Tab | Theme Colors. A drop-down list displays with the predefined Colors list. • Click to select the Theme Color. • To create a custom Theme Color set: • Click Page Layout | Theme Color | Create New Theme Color. The Create New Theme Colors dialog box displays. • Select colors for the various elements. • Enter a Name in the Name field. • Click Save.

6. Theme Font Sets • Contain sets of fonts that are harmonious and work with the Themes in all Office applications. • Allow users to create a custom Color set of your own choosing. • To apply: • Click Page Layout | Theme Fonts. A drop-down list displays with the predefined list. • Click to select the Theme Font. • To create a custom Theme Font set: • Click Page Layout | Theme Fonts | Create New Theme Fonts. The Create New Theme Font dialog box displays. • Select the font for the Headingand Body from the drop-down lists. • Enter a Name in the Name field. • Click Save.

7. Page Layout Tab and Ribbon • Consists of commands to adjust the document theme, page setup, page background, paragraph indent and spacing, as well as options to arrange objects. • Click Margins to adjust the page white space. • Click Orientation to change from Portrait to Landscape. • Click Size to adjust the paper size. • Click Columns to change the document to a column format. • Click Breaks to separate the files into sections or insert a Page Break. • Click into a paragraph and change the Left or Right Indent using the Paragraph Left and Right commands. • Select objects and user the Position, Wrap Text, Bring Forward, Send Backward, Align, group or resize commands to affect the object.

8. Section Breaks • Section breaks are used to divide a document into any number of sections and format each section the way that you want. A section break acts as an embedded code that stores or maintains the properties of the section above it. Section and page properties include the following settings: • Page Orientation (Portrait/Landscape) • Margins and Columns • Line Numbering • Vertical Alignment • Headers & Footers • Page Numbering, Paper Size, and Paper Source • It is recommended that when you are working with section breaks you turn on Show/Hide. To do this, click Home | Show/Hide.

9. Section Breaks (cont’d) • To insert a section break: • Click where you want to start a new section. • On the Insert menu, click Break. • Under Section Breaks, select the option that describes the section break that you want. • Click OK. • To see the actual properties use the Layout Tab in Page Setup. • Click within the section you want to view the properties. • Click Page Layout tab | Page Setup dialog box launcher | Layout tab. • Use the Layout tab to make changes to the section as desired. • Section Start indicates the type of section break for this section. • A Next Page section break is defined as New Page on the Layout tab of the Properties dialog box.

10. Headers and Footers • The Header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin. • Headers and footers generally contain information such as the page number, date and document title. • To apply, click Insert Tab | Header (or Footer). A drop-down list displays with predefined Headers (or Footers). • Click to select the appropriate built-in Header (or Footer).

11. Heading Styles • Using Heading styles enables you to create a multi-level outline which updates automatically when the content is edited. • You can also generate a Table of Contents easily from Heading Styles. • To apply, click your cursor into the paragraph to be styled. • Click Home Tab and then click to select the style from the Styles Gallery.

12. Table of Contents • Word 2010 heading styles have the appropriate programming built into them to generate a Table of Contents easily. • To insert, click your cursor in the location for the Table of Contents. • Click Reference Tab | Table of Contents. The drop-down list with predefined Table of Contents styles display. • Click to select the appropriate Table of Contents style. The Table of Contents inserts into the document.

13. Data from other Applications • Paste Special Unformatted Text – Best Practice • Copying data from other sources, such as e-mail messages, a Web page, or another Word document can often cause issues in your file. • Whenever copying data from another source, the underlying formatting language, styles, fonts, colors and other formatting attributes of that data is also copied into your Word file. • Corruption or viruses in the source document can also be copied into your Word file. • Using Paste Special Unformatted Text will only copy the letters, leaving behind any formatting attributes , document corruption, or formatting language (like HTML, etc.) • Copy the source data – copy the data to be pasted into your document in Word. Right click | Copy, use the keyboard shortcut of Control+C, or click Home Tab | Copy. • Paste the source data –ClickHome tab | Paste |Paste Special| Unformatted Text | Ok.

14. Smart Art Diagrams • Make creating flow charts very easy. • Create a graphic representation of a work flow • Includes List, Process, Cycle, Hierarchy, Relationship Matrix, and Pyramid graphic types • To insert, click Insert Tab | SmartArt. The Choose a SmartArt Graphic dialog box displays. • Select the type category and then click on the specific graphic chart. • Click OK. The SmartArt Graphic displays with multiple Text boxes. • Enter the text in the Text boxes provided.