CRC Energy Efficiency Scheme

1. Wednesday 26th June 2013 Judith Wilson NIEA Annual Reporting, Ordering and Surrendering Allowances Hugh McGinn NIEA Re-registering and managing contacts Phase II CRC Energy Efficiency Scheme

2. CRC Energy Efficiency Scheme Annual Reporting Screenshots - Phase 1 2012/13 and 2013/14 Last updated: 01/05/2013v3

3. Entering the Registry Enter the Registry via the CRC website at www.environment-agency.gov.uk. Follow the links through to the CRC page and selecting the link “Access your CRC Account”.

4. Click ‘Login using a digital certificate’ Or user ID and Password

5. “My Account” Menu Select the “Phase 1” option from the “Phase” section

6. New reporting Cycle PLEASE INSERT ALL FIGURES AS WHOLE NUMBERS (THE REGISTRY DOES NOT ACCEPT DECIMALS).

7. Rule changes applicable from 2012/13 Electricity: You need to report the applicable supplies through non-domestic electricity meters (NI) and for profile types 03, 04, 05, 06, 07, 08, 00 (GB) and applicable unmetered supplies. Please read our guidance for full details. Gas: If your total 2010/11 gas supply (in kWh) through all your meters which used more than 73,200kWh in 2010/11 was less than 2% of your electricity supplies (using the new supply rules – see our guidance) you do not need to report any gas supplies for the remainder of Phase 1. If you do not meet the de minimus rule above then you will only need to report supplies through meters which used more than 73,200kWh in the annual reporting year (i.e. you assess whether you need to report the supply each year) You do not need to report any other fuel supplies or dynamic electricity supplies. Electricity Generating Credits can not be claimed if the electricity you generate is generated from one of the fuels listed in your residual measurements list.

8. Select “Submit Annual Report”

22. CRC Energy Efficiency Scheme How to Order Allowances Last updated: 01/05/2013v3

23. Please note: You will only be able to see the ‘Order Allowances’ button when an ‘Allowances sale window’ is open. Ordering Allowances To order allowances click on the link ‘Order Allowances’.

24. Ordering Allowances For 2012/2013, only ‘Buy to Comply’ allowances are available. Select the link to continue.

25. Ordering Allowances Please ensure you have read the Administrative Rules before ticking the declaration and clicking ‘Next’.

26. Ordering Allowances Select ‘Order’ to continue to place your order of allowances. This shows when the allowances are valid for. Allowances can be carried over to future years of the same phase but cannot be carried over from one phase to another.

27. Ordering Allowances Enter the number of allowances you require here. One allowance is equal to one tonne of CO2. By the 31 July the total number of allowances ordered must be sufficient to enable you to meet your surrender obligations. Please note: You are allowed to place as many separate orders as you like during the sale window. Cleared payment must be received between 2 September and 20 September. Once an order has been paid for the allowances will be allocated to your account.

28. Ordering Allowances This screen outlines your order. The unit price (cost per allowance), quantity and the total cost. If you wish to amend the order, select ‘Previous’. To confirm the order tick the declaration and click ‘Next’. Please note: Once you go beyond this point your order will be officially submitted and cannot be retracted. If you order was incorrect please submit a new order for the correct amount of allowances.

29. Ordering Allowances Click here and then click ‘Next’.

30. Ordering Allowances Please note: You receive the payment details for your allowances on a Memorandum of Account (instead of an Invoice), which will be emailed to all contacts confirming the order has been placed.

31. Ordering Allowances Once the transaction is complete you will receive an Order Reference for your records.

32. Your allowances will not be allocated to your account until payment for the order has cleared. Payment needs to be cleared between 2 September and 20 September 2013. To be compliant for 2012/13 compliance year you need to surrender allowances equal to your 2012/13 CRC emissions by Thursday 31 October 2013. Important information

33. CRC Energy Efficiency Scheme How to Surrender Allowances Last Updated: 01/05/2013 v3

34. How to Surrender Allowances • Please note: To surrender allowances you should have already: • Ordered your allowances; • Paid for you allowances; and • Had the allowances allocated to your account by us (all contacts will receive an email notification when this occurs). To surrender your allowances once they have been allocated by the CRC team click on ‘Phase 1’

35. How to Surrender Allowances In the Phase 1 menu screen select the ‘Surrender Allowances’ option.

36. How to Surrender Allowances Select which commitment year you wish to surrender allowances for. The commitment year refers to the reporting year.

37. How to Surrender Allowances The figure shown here tells you how many allowances you need to have surrendered by the deadline to ensure compliance. This screen shows the number of allowances you hold. Allowances purchased in Phase 1 will be valid for the full phase and can therefore be retained for future years, if required. In the relevant boxes enter how many allowances you wish to surrender then click ‘Next’.

38. How to Surrender Allowances This screen confirms the number of allowances you are about to surrender. At this point you can cancel the process, go back and make amendments or surrender your allowances. To surrender, tick the declaration then click ‘Surrender’.

39. How to Surrender Allowances Under or over surrendering allowances in relation to the corresponding Annual Report submitted, will bring this advisory screen. If you over surrender allowances they will automatically be used against your 2013/2014 CRC emissions. If you have under surrendered then you should surrender more allowances by 31 October 2013. If you do not have sufficient allowances to surrender please contact : CRC_Enforcement@environment-agency.gov.uk for further advice.

40. How to Surrender Allowances Once you have surrendered your allowances you will be provided with an Allowance surrender reference for your records. All contacts will receive email confirmation stating the quantity of allowances surrendered.

41. CRC Energy Efficiency Scheme Existing Phase 1 Participants re-registering for Phase 2 Last Updated:

42. Your homepage From 4th November 2013, a button entitled Phase 2 will appear on your account homepage. Click on Phase 2 to re-register. If you do not qualify for phase 2 ignore the button and just email us at crchelp@environment-agency.gov.uk stating your CRC number and provide the reason why you do not qualify for phase 2. (e.g. you used 20000 MWh of electricity through settled half hourly meter supply but 18,000MWh are directly covered by a CCA or the EUETS)

43. If you want to keep the same contacts for Phase 2 as Phase 1 then click on Re-Register. If you keep the same contacts then these contacts will be able to administrate your phase 2 participation using their existing log in details. If you want to change one or more of your contacts for Phase 2 then click on Manage Contacts. Note: Changing your Phase 2 contacts will not change your Phase 1 contacts. If you wish to change these then click on ‘Phase’ on the left hand side of the screen, then click ‘Phase 1’ and then click ‘Manage Contacts’.

44. If you need to notify us of any changes please click ‘Phase’, then click on ‘Phase 1’, ‘Registration’, ‘Notify of designated change’ and enter the details of the change. Please see our guidance for details of which types of change we need notification of. • Click ‘Next’ if : • you have not had any organisational structure changes; or • You have notified us of any outstanding ‘designated changes’ and these have been processed by us.

46. Just select ‘Next’ on this screen. For Phase 2 registrations and re-registrations you do not need to fill in this box as the amendments to the CRC scheme mean that it would be difficult for you to summarise the changes.

47. If you have at least one settled half hourly meter (sHHM) select ‘Yes’, if you have no sHHMs select ‘No’. If you are a mandated participant with no sHHMs at all or registering as a disaggregated Non-Participant Equivalent then you may not have any sHHMs so you should select ‘No’ on this screen. See our full guidance document for more details.

48. If you selected ‘Yes’ on the previous screen then you will be directed to this screen. Please enter the MPAN numbers of all your settled HHMs. Do this by adding them individually in the top box and selecting ‘Add’ or by uploading a Notepad file with multiple meters in by browsing for the file and selecting ‘Upload File’. If you selected ‘No’ on the previous screen then you will not see this screen

49. If you are sure that you have entered all the settled HHM data correctly tick this box and then select ‘Next’. If you selected that you do not have any settled HHMs then you will not see this screen.

50. Enter the quantity of qualifying electricity measured through settled HHMs that your whole organisation used during 2012/13.