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Finance Forum

Finance Forum. 1 March 2011. Overview. Introduction (David Sturgiss) FMIS Refresh Project (Brigid Lever) 2010/11 FBT Return (Callum Burke) HERDC matters (Lee Mavanna) Training and Policies (Amanda Walker) F&BS Client Survey Outcomes (Peter Shipp). FMIS Refresh Project. Brigid Lever.

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Finance Forum

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  1. Finance Forum 1 March 2011

  2. Overview • Introduction (David Sturgiss) • FMIS Refresh Project(Brigid Lever) • 2010/11 FBT Return (Callum Burke) • HERDC matters (Lee Mavanna) • Training and Policies (Amanda Walker) • F&BS Client Survey Outcomes (Peter Shipp)

  3. FMIS Refresh Project • Brigid Lever

  4. FMIS Upgrade & Development Strategy – FMIS Refresh • FMIS Landscape • FMIS Issues and Risks • Program Management Approach • Phasing • Resourcing • Preliminary tasks • Divisional Plan FinOps & BSO

  5. FMIS Risks • Increasing system integrity risk with V8.8 • Increasing gap between present system configuration and business requirements e.g. • PCI DSS & sales receipting • DIISR & costing analytics • Management reporting • Capacity to respond to changes in organisational and strategic direction

  6. Critical FMIS issues • Vendor support for V8.8 • Effective use of existing licensed applications (PSoft, OneStop, Cognos, OCR) • Support for sales and revenue generation • Reporting structures • Efficiency of business processes • Resourcing/skills • ANU strategic direction

  7. Program approach • Consolidated governance • Manage integration • Manage communications and change • Co-ordinate resourcing • Synergistic benefits

  8. Program Governance

  9. Phases • Issues of regulatury, financial risk • Issues of business risk • Leverage new applications platform

  10. FMIS Refresh ProgramPhase 1 April 2011 to June 2012 • Application & Infrastructure Upgrade • P2P process review and design • Reporting structures – requirements, design • iMIS Planning I – roadmap, budgeting • Receipting – on-line sales & reporting, OneStop dotnet upgrade • OCR rollout

  11. FMIS Refresh ProgramPhase 2 July 2012 to Dec 2012 • P2P process - implement • Reporting structures – implement • iMIS performance • Key financial performance indicators • Integrated performance measures • Data extraction

  12. FMIS Refresh ProgramPhase 3 2013 • iMIS Planning II – implementing roadmap • Chemical Inventory Management • Review/upgrade remaining financial business processes: • Asset accounting – acquire to retire • GL maintenance – post to report • Procurement – quote to order • Receivables – invoice to receipt

  13. Next steps • DOI scheduling • Detailed project proposals – concept phase • Finalise current FMIS o/s projects • Establish IT infrastructure & environments • Recruitment and accommodation • Program governance arrangements

  14. Divisional Plan Projects - FinOps

  15. Divisional Plan Projects - BSO

  16. 2010/11 FBT Return • Callum Burke

  17. 2010/11 FBT return • FBT Year: 1 April 2010 - 31 March 2011 • Business Area contact list will be sent out shortly, please review and update contact for your area. • FBT packs and spreadsheets will be sent out to nominated contacts.

  18. 2010/11 FBT return • FBT downloads will be sent - 5th April. • Completed packs due back - 14th April.

  19. 2010/11 FBT return Things to think about now… • Collecting declarations for benefits which have been provided • Reminder email about car KM’s Any questions please email: taxunit@anu.edu.au

  20. HERDC 2011 • Lee Mavanna

  21. Significant changes to guidelines • Guidelines have significant changes to the wording impacting on the Financial return. Download copy from following website: • http://www.innovation.gov.au/Research/HERDC/Pages/default.aspx

  22. Inclusions (7.2) • Fee income for HDR international-sponsored students • General or untied Aust govt grant for purposes of conducting research where a proportion of that grant can be clearly & transparently attributed as to be expended on the direct costs of conducting research

  23. Exclusions (7.3) • Undergraduate stipends and scholarships for honours years students (just when we had convinced people that we needed the details on these in Q funds, you can keep them in R funds)

  24. Exclusions (7.3) • Interest income accruing to research grants and contract research grants (Not new but significant for those grants with the wording that any interest earned forms part of the total funding awarded for the project – can only include the funds received from the Funds Provider)

  25. 2011 ACGR Additions (2010 income) COMMONWEALTH • Forest Industries Climate Change Research Fund (DAFF) • Climate Change Adaption Research Grants (DCCEE) • Homelessness Research Partnerships Agreements (DFHCSIA)

  26. 2011 ACGR Additions (2010 income) • NHMRC • Centres of Research Excellence • Early Career Fellowships • Translating Research into practice Fellowships • National Institute of Clinical Studies

  27. 2011 ACGR Additions (2010 income) • International Science Linkages Program (DIISR) • Australia-India Strategic Research Fund (DIISR) • Activities under these programs will still need to meet HERDC guidelines before income can be included) ARC • Super Science Fellowships

  28. 2011 ACGR Additions (2010 income) • National Environmental Research Program (DSEWPC) • Aust Wool Innovation – Call for proposals On-Farm R&D, Off-Farm R&D • GRDC – Extension & Grower Programs • RIRDC – Research Funding R&D Program (re-instated)

  29. 2011 ACGR Additions (2010 income) NON-COMMONWEALTH • Aust National Low Emissions Coal Research & Development – Alternatives & Fundamentals Program • Aust Water Recycling Centre of Excellence • HCF Health & Medical Research Foundation – Health Services Research Grants Program

  30. 2011 ACGR Additions (2010 income) NON-COMMONWEALTH (cont) • Juvenile Diabetes Research Foundation – Clinical Trials Network • National Breast Cancer Foundation – Early Career Fellowship

  31. 2011 ACGR Additions (2010 income) • National Centre of Excellence in Desalination – Funding Rounds • Science & Industry Endowment Fund (SIEF) – Research grants • APHCRI – Centres of Research Excellence in Primary Care • Aust Centre for HIV & Hepatitis Virology Research • VicHealth Innovation Grants

  32. Deletions COMMONWEALTH • Aust Weeds Research Centre (DAFF) • Climate Change Research Program (DAFF) • Army History Research Grants (DoD) • Adult Literacy Research Program (NCVER)

  33. Deletions • Longitudinal Surveys of Aust Youth Research Innovation (NCVER) • Aust Antarctic Science Grants (DSEWPC) • Anti-Doping Research Program (DoHA) • Aust Centre for Hepatitis & HIV Virology Research (DoHA)

  34. Deletions • NHMRC • Electromagnetic Energy Research • H1N1 Call for Research • NICS Fellowships • Palliative Care Research Grants • Postdoctoral Training Fellowships

  35. Deletions • Road Safety Research Grants program (DITRDLG) • AIATSIS Research Grants (DIISR) • Research Support for National Security (PMC)

  36. Deletions NON-COMMONWEALTH • Alcohol Education & Rehabilitation Foundation • Judith Jane mason & Harold Stannett Williams Memorial Foundation • the JO & JR Wicking Trust

  37. Deletions • Arthritis Australia • APHCRI – Stream programs • Aust Stem Cell Centre Grants Scheme • Brain Foundation – Annual Research Awards • Inner Wheel Aust – Cord Blood Research Project

  38. Deletions • Kidney health Aust – Medical Research Program • Multiple Sclerosis Research Aust – project grants & fellowships • National Breast Cancer Foundation – National Translational Research program & Pilot Study grants

  39. Deletions • National Heart Foundation – Cardiovascular Disease & Depression research program • Pfizer Aust – Cancer Research grants, Cardiovascular & Lipid Research grants & Neuroscience Research grants • Sea World Research & Rescue Foundation – Research grants

  40. Deletions • Aust & NZ College of Anaesthetists – Research grants • Aust & Pacific Science Foundation – Research project grants • Australian Cystic Fibrosis Research Trust – Annual grants

  41. Deletions • Hermon Slade Foundation – Research project grants • Opthalmic Research Institute of Aust – Research Grants • Royal Aust & NZ College of Opthamologists Eye Foundation – National Collaborative projects

  42. A number of programs have changed names or been consolidated under the same funds provider. • The 2011 ACGR can be found at: • http://www.innovation.gov.au/Research/ACGR/Pages/default.aspx

  43. Timetable April • New fund attributes created for ACGR additions • BSO to update proforma on ESP download • Projects requiring updated fund attributes for new and deleted schemes identified through ARIES reports • ESP Financials tables updated

  44. Timetable April • Shared grants report run by RO – distributed to Colleges for confirmation • ANU Enterprise report requested and distributed to Colleges for confirmation • Report to be request from Student Admin for international fee income for HDR students

  45. TIMETABLE • May – worksheets reviewed by SPF team and distributed to College Finance teams to review and sign off • June • worksheets collated and consolidated to University level • audit is undertaken • Return submitted to DIISR 30 June

  46. Training and Policies • Amanda Walker

  47. Training options • ESP (Finance System) training • Customised training • F&BS 2011 “Hints and Tips” training sessions

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