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FINANCE QUIZ SHOW

August 10, 2012 . FINANCE QUIZ SHOW. QUESTION 1. WHAT DOCUMENTATION IS NEEDED TO BE REIMBURSED FOR TRAVEL?. ANSWER . AGENDA LPO / PURCHASE ORDER SIGNATURES SUPERVISOR APPROVAL / SIGNATURE WHAT ELSE?????. QUESTION 2. WHAT IS THE MILEAGE RATE, EFFECTIVE JANUARY 1, 2012?. ANSWER.

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FINANCE QUIZ SHOW

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  1. August 10, 2012 FINANCE QUIZ SHOW

  2. QUESTION 1 • WHAT DOCUMENTATION IS NEEDED TO BE REIMBURSED FOR TRAVEL?

  3. ANSWER • AGENDA • LPO / PURCHASE ORDER • SIGNATURES • SUPERVISOR APPROVAL / SIGNATURE • WHAT ELSE?????

  4. QUESTION 2 • WHAT IS THE MILEAGE RATE, EFFECTIVE JANUARY 1, 2012?

  5. ANSWER • 55 ½ CENTS

  6. QUESTION 3 • WHEN ARE ACTIVITY BANK RECS. DUE AND WHO DO YOU SEND THEM TO?

  7. ANSWER • BEFORE THE 10TH OF THE MONTH AND THEY NEED TO BE SENT TO CARY BELL.

  8. QUESTION 4 • CAN I USE THE GENERAL FUND CARD FOR SPECIAL REVENUE EXPENSE PURCHASE?

  9. ANSWER • DISCUSSION

  10. QUESTION 5 • WHAT COULD BE THE REASONS THAT MY PURCHASING CARD IS NOT WORKING?

  11. ANSWER • WHERE ARE YOU AT? • WHAT ARE YOU TRYING TO BUY? • HAS THE CARD BEEN ACTIVATED? • BE SURE TO NOTIFY PURCHASING IF YOU ARE PLANNING ON TRAVELING.

  12. QUESTION 6 • WHO DO YOU TURN YOUR BANK RECONCILIATION TO?

  13. ANSWER • ELEMENTARY –CARY BELL • SECONDARY – SHAWNE METZLER

  14. QUESTION 7 • HOW MANY GOLD MEDALS HAS MICHAEL PHELPS WON?

  15. ANSWER • 18 GOLD • 22 TOTAL

  16. QUESTION 8 • WHERE IS THE COST CENTER/ GL WRITTEN ON A LOCAL PO?

  17. ANSWER • IN THE ALLOCATION NUMBER COLUMN.

  18. QUESTION 9 • IF MY BUSINESS AREA IS 0100, WHAT BOX DO I CHECK ON TOP CORNER OF THE LPO?

  19. ANSWER • GENERAL

  20. QUESTION 10 • HOW DO I ATTACH RECEIPTS FOR VISA AND REIMBURSEMENTS?

  21. ANSWER • WITH TAPE TO THE SIDE OF THE PAPER. • THANK YOU FOR THIS • SEE EXAMPLE

  22. QUESTION 11 • WHAT IS A NEGATIVE EXPENDITURE?

  23. ANSWER • CASH THAT HAS BEEN RECEIPTED INTO A COST CENTER THAT THE EXPENSE WAS NOT PAID OUT OF. • SEE EXAMPLE • BE SURE WHEN SEND IN MONEY TO DEPOSIT YOU SUPPLY THE CORRECT COST CENTER AND COMMITMENT ITEM.

  24. QUESTION 12 • WHAT ITEMS ARE MOST SUBJECT TO FRAUD?

  25. ANSWER • CASH • TIME • DISTRICT PROPERTY

  26. QUESTION 13 • WHY SHOULD YOU CHECK OUT PURCHASING CARDS, RATHER THAN LETTING STAFF CARRY THEM AT ALL TIMES

  27. ANSWER • FOR PREAPPROVAL • CONTROL BUDGET FROM OVER EXPENDITURES. • REDUCE LOSS OF CARD • TIMELY RECEIPT TURN IN.

  28. QUESTION 14 • WHAT TYPE OF VENDOR NUMBER MUST YOU NOT USE WHERE PUTTING ON AN LPO?

  29. ANSWER • “9” THESE ARE TEMPORARY VENDOR NUMBERS. • “5” THESE ARE FOR AP USE ONLY

  30. QUESTION 15 • IF THE VENDOR NUMBER BEGINS WITH “1” WHAT DOES THAT MEAN? • “2” • “3” • “4” • “5”

  31. ANSWER • 1=LOCAL VENDORS • 2=OUT OF STATE • 3=EMPLOYEES • 4=NUTRITION SERVICES • 5=THESE VENDORS ARE USED BY ACCOUNTS PAYABLE AND SHOULD NOT BE USED.

  32. QUESTION 16 • WHAT COST CENTER/ GL ACCOUNT DO YOU USE IF AN EMPLOYEE BRINGS A REQUEST TO ORDER INSTRUCTIONAL SUPPLIES AND AN “OK” FROM THE PRINCIPAL TO TAKE IT OUT OF THE PRINCIPALS TRAVEL BUDGET? • WIGGAM EXTRA CREDIT

  33. ANSWER • 1XXXXXXXX • 4100-SUPPLIES • A BUDGET TRANSFER MUST BE DONE FIRST. FROM THE PRINCIPALS BUDGET TO THE 1XXXXXXXX BUDGET.

  34. QUESTION 17 • CAN I PURCHASE ALCOHOL ON A SCHOOL DISTRICT PURCHASING CARD FOR A KILLER RECIPE THAT THE FCS, TEACHER REQUESTED TO MAKE WITH HIS/HER STUDENTS?

  35. ANSWER • WHAT DO YOU THINK?

  36. QUESTION 18 • HOW MANY GOLD MEDALS HAS MISSY FRANKLIN WON?

  37. ANSWER • 3 GOLD • 1 BRONZE

  38. QUESTION 19 • CAN WE PAY OFF A STATEMENT?

  39. ANSWER • NO

  40. QUESTION 20 • INSTRUCTION COST CENTERS BEGIN WITH WHAT?

  41. ANSWER • 1XXXXXXXX

  42. QUESTION 21 • DO I NEED A W-9 WHEN PAYING A SPEAKER?

  43. ANSWER • YES SEND TO TAMMY MARET

  44. QUESTION 22 • WHAT REPORTS ARE TURNED IN MONTHLY TO FINANCE ADMIN?

  45. ANSWER • BANK RECS • VISA • WHAT ELSE

  46. QUESTION 23 • WHO WORKS IN THE FINANCE OFFICE? • EXTRA CREDIT

  47. ANSWER • WIGGAM SKAROHLID • BELL YARBER • MARET • GLOVER • FURMAN • GREEN • METZLER • JACKSON

  48. QUESTION 24 • HOW LONG DO I NEED TO KEEP FINANCE RECORDS

  49. ANSWER • 7 YEARS

  50. QUESTION 25 • CAN I CHANGE FORMULAS IN THE BANK REC SPREADSHEET?

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