Digital Documentation

1. Digital Documentation The collaboration between Instructional Technology and Assistive Technology Ellen Barton & Karen Dietrich VSTE 2009

2. Historical Overview • VAAP’s-began in 2000 • VGLA –Came about in 2004/2005 year in response to NCLB • AT team was providing individual workshops on Word, PowerPoint, Hardware use for all Teachers with an emphasis on Special Ed teachers • TRT providing similar in own schools • ESL/Gen Ed teachers were becoming responsible for VGLA’s needed more support • Teachers began requesting help with putting together portfolios • Combine all the individual workshops to create a Digital Doc class

3. VGLA • Students must have an IEP or 504 plan. • ESL students with a Level 1 & level 2 of English language proficiency may participate in VGLA assessments for Reading. • Students are unable to participate in standardized, multiple choice tests. • The student demonstrates his/her individual achievement of grade level SOL content.

4. VAAP • VAAP is an assessment for students with a current IEP. • 504 students are not eligible. • with a significant cognitive disability. • who require extensive direct individualized instruction. • who have been traditionally exempted. • not working toward a standard or modified standard diploma. • Students demonstrate progress toward Alternate Standards of Learning

5. How VAAP/VGLA impacts your school/scores • AYP standards are for ALL students in ALL subgroups in ALL school and ALL school divisions • The goal is to reach 100% in all categories by 2013/14 school year • Loudoun stats • How did schools that didn’t meet AYP turn things around. • VDOE :: School Report Card • How does TRT/Assistive Technology support for special ed. staff help turn this around?

6. Let’s start at the beginning Organization: • We have found that organization and file management are an important part of building effective student portfolios. • How do your teachers organize data? • How much data can your school server hold? • Where do you want to have teachers store student portfolio data?

7. File Management • Before you begin to gather documentation create a plan as to how and where to save your materials • Save data to: flash drive, CD, school server, computer hard drive. • Begin to create folders to store files. Create a folder for each student and within that folder create folders for each subject area, then create folders for specific standards of learning in each subject area. John Smith- Math Standard 1 Measurement John Smith- Math JohnSmith John Smith- Math Standard 2 Fractions

8. File Management Handout

9. File Management for PowerPoint • All video and audio files that are inserted into PowerPoint slide shows must be placed in the same folder as the PowerPoint.

10. Documenting Evidence Evidence can include: • Work Samples • Audio • Photographs- captioned • Video • Charts and Graphs • Anecdotal Records • Interviews

11. Work Samples

12. Work Sample- Print Screen Consider using a screen capture to demonstrate evidence of a student’s computer work. • PrntScrn (generally located above number pad) • Paste the screen capture into a Word or PowerPoint document • Use the picture tools within the program to adjust the size/placement of the work sample Handout

13. Work Samples- Screen Capture • Most screen capture programs allow you to capture, edit and save graphics, text and videos that you can view on your computer screen, from the Internet or software programs installed on your computer. • SnagIt • Screen Capture | Snagit • FastStone- • FastStone Screen Capture • Capture-It • Capture-It! free download Handout

14. Work Sample- Scanning Scanners are used to import text and graphics into the computer for use with various software applications. • Scan student work samples (.jpeg) • Scan a worksheet and have the student fill it in on the computer (OCR) Handout

15. Scanners Things you should know: • Works with software • MS Office (Insert>Picture>From Scanner or Camera) • Read & Write, Gold • Kurzweil • Specialized software purchased with scanner • OCR: Optical Character Recognition • A setting in software to recognize text and allows the document to be edited

16. Audio Files • MS Word • Student reading an excerpt from Eclipse by Stephanie Meyer • How would you quickly count the words in this document to get a word per minute count? • How can you tell how long it took? • How could you make a template of this, set it up ahead of time for teachers to use.

17. Audio- Recording in Word To use this feature Place your cursor into the document where you would like to put the audio file. Go to Insert> Object> Create New> Wave sound The sound recorder will appear Handout

18. Audio: Audacity Slinky Scaly Snakes Slide along the ground. They have legless bodies and look through unblinking eyes Snakes are shiny and can look slimy. But they are dry and smooth to touch. A snake’s whole body is covered in scales. These scales are hard and tough like fingernails. Snakes grow quickly, but their skin doesn’t stretch. When a snake’s skin gets to tight the snake has to shed it. It is called molting. The snake rubs its head on something rough like a log. After a few minutes, the skin begins to peel. The snake slides forward and right out of his skin. Underneath is a new skin. It looks bright and shiny. The snake keeps growing. Soon it will be time to molt again. Snakes have no legs. They move in long, slinky curves. Click here to hear Julio reading Excerpt from DK Readers: Slinky, Scaly Snakes (Level 2: Beginning to Read Alone) by Jennifer Dussling

19. Audio- Audacity • Audacity is a free audio editing application that allows you to record audio tracks of any length. • You can add pieces to the beginning or end of the track. Consider adding name, date, ASOL/SOL etc. • You can edit the audio tracks to make them more understandable • Save as a .wav or .mp3 file http://audacity.sourceforge.net/ Handout

20. Digital cameras • Digital cameras are great for both still pictures and videos • Teachers can “share” cameras through the use of memory cards • In many districts photos need to be uploaded with card readers and memory cards because the software that comes with the camera is not compatible with the school network. • When teachers are taking video, digital cameras are a great alternative

21. Digital Card Reader • Take SD card from camera • Put SD card in card reader • Plug card reader into USB port • Open Folder to view files • View > Thumbnails • Select photos and videos you want to save • Photos IMG… Videos MVI… • Copy and paste into the appropriate student folder

22. Inserting photos • To add a photo to a MS Word document or PowerPoint • Insert > Picture > From File • Browse to locate the picture then > Insert

23. Photographs- Captioning When writing a caption for a photo be sure to include details, for example: number of trials, percent correct or grade, accommodations used, etc. Choice A Choice B Mary was handed a book with the cover facing up. She looked at the book and turned it over. When asked “show me the front cover” she turned the book and faced the front cover toward the teacher. ¾ trials with 2 verbal prompts. Mary is showing the front cover of a book.

24. Pictures in Tables • By using the AutoFit> Fixed Column Width pictures can quickly be placed into a table and will be scaled to an appropriate size. Without With Handout

25. PowerPoint Photo Album • The Photo Album utility allows you to create a slide show and insert several photos at one time. • To access this utility Open a new PowerPoint slide show. • Be sure to upload photos you want to use to your computer first and do any editing (cropping, brightness, etc) before you begin Photo Album • Insert > Photo Album Handout

26. Video- Pre-scripting E-RW 1 b : Student will understand how print is organized and read. b: Identify front/back cover and title page of a book Pre-script Teacher: “Can you point to the front of the book? Show me the front of the book.” Teacher: Can you show me the back of the book? Teacher: Where is the title page? Can you show me the title page? Post-script Teacher: “Can you point to the front of the book? Show me the front of the book.” Student: Points to front cover Teacher: Right, good job! Can you show me the back of the book? Student: Turns over the book and points to the back cover

27. Video- File formats • When uploading your videos pay attention to the file format you are using. • The file format is an extension of the file name • The .mpg and .wmv files are compatible with PPT • Open in Windows Media Player

28. Video- Inserting into PowerPoint • Once you have the correct file format you are ready to insert your video (.wmv & .mpg) • Insert > Movie and Sounds > Movie from File > Choose file • This prompt will appear when you import the video, you probably do not want the video to play automatically, so select “no”

29. Anecdotal Records-General • The teacher/authorized school personnel may make an anecdotal record of an individual student’s achievement of a skill or knowledge • The anecdotal record should contain descriptions of the observed skill and/or knowledge • The record should contain “matter of fact” language and not reflect a judgment of skill level, i.e., “Susie was able to mix the solutions together very well.” DOE PowerPoint 8/07

30. Anecdotal Records- sample Virginia Grade Level Alternative Assessment Anecdotal Record Student: Maria Student SOL 5.13 Measure and draw right, acute, and obtuse angles and triangles using appropriate tools. March 1, 2005: During math lesson, Maria was asked to create three types of angles using the appropriate tools. Maria picked up the protractor and created an acute angel of 35 degrees, a right angle at 90 degrees and a 125 degree obtuse angle. Each of these was correctly done. March 8, 2005: Maria was asked to measure 5 different types of triangles. Maria identified 4 out of 5 correctly. March 15, 2005: Maria was asked to measure 10 different types of triangles. She identified all 10 correctly. DOE PowerPoint 8/07

31. Interview- General • Interviews can be administered by the teacher and/or authorized school personnel • The interview process should follow a question and answer format • Interview sheets should contain verbatim exchanges between the focus student and the interviewer. DOE PowerPoint 8/07

32. Interview- Sample 12/5/2004 Interview of 3rd Grade History Walk-about Student Name: John Smith SOL 3.7 The student will explain how producers use natural resources (water, soil, wood, and coal), human resources (people at work), and capital resources (machines, tools, and buildings) to produce goods and services for consumers. 9:20 am. The entire third grade history group went outside to walk behind the school to identify resources as natural, human, or capital. John was excited about being outside and had trouble staying with the group. John was working with a peer student in walking towards the baseball field. I asked John, "What type of resource is the corn field behind the baseball diamond?"

33. Charts/Graphs- samples # of words read Data graphs and charts DOE PowerPoint 8/07

34. Website Resources • Microsoft PhotoAlbum http://www.microsoft.com/downloads/results.aspx?pocId=&freetext=photoAlbum&DisplayLang=en • Audacity: http://audacity.sourceforge.net/ Screen Capture • SnagIt • Screen Capture | Snagit • FastStone- • FastStone Screen Capture • Capture-It • Capture-It! free download