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METROPOLITAN EDUCATION DISTRICT

METROPOLITAN EDUCATION DISTRICT. SUMMARY OF KEY DISTRICT GOALS 2007-2008. PURPOSE. THE METRO ED MISSION MetroED, the collaborative education district, prepares youth and adults to be sought after employees and contributing members who learn and earn for a lifetime. FOCUS.

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METROPOLITAN EDUCATION DISTRICT

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  1. METROPOLITAN EDUCATION DISTRICT SUMMARY OF KEY DISTRICT GOALS 2007-2008

  2. PURPOSE THE METROED MISSION MetroED, the collaborative education district, prepares youth and adults to be sought after employees and contributing members who learn and earn for a lifetime.

  3. FOCUS ALL DEPARTMENTS/PROGRAMS • STUDENT ACHIEVEMENT • PROGRAM VISIBILITY • TEACHING, LEARNING AND WORKING ENVIRONMENT

  4. VISION STATEMENT #1 • MetroED is an organization that facilitates student learning through research-based teaching practices, accountability data and continual measurement of student achievement.

  5. ESSENTIAL QUESTIONS • What do we expect students to learn? • How do we know students are learning? • What do we do if students are not learning?

  6. ANSWERS • Curriculum • Assessment • Instruction

  7. THE CCOC • Improve student achievement • Reading Comprehension by 10% • Math Skills by 5% • Provide accountability for all programs • Improve attendance rate by 5% • Develop WASC ACTION PLAN

  8. THE MAEP • WASC Action Plan • Self study to improve student outcomes • Sequenced curriculum • Facilitate student advancement through the ESL, ABE and Adult Secondary Education programs • Effective Teaching Strategies • Staff development including program specific topics and best, research-based, teaching strategies

  9. Instruction and Accountability • Curriculum - Aligned to California Model Career-Technical Education Standards and Adult program guidelines; integration of English and Math standards • Assessment Accountability/success matrix for CCOC and MAEP instructional programs; coordinate local assessments

  10. Instruction Professional development in best practices in ESL, Math and English • WASC Self-study and action plans for improving student achievement

  11. VISION STATEMENT #2 • MetroED programs and services are known, respected and meet the needs of its key constituencies, students, educational partners, business, industry and community.

  12. Essential Question • How will we improve the level of community visibility for MetroED and its programs?

  13. Superintendent • Develop legislative priorities that promote and expand funding opportunities for MetroED programs • Solidify working relationship with JPA Districts • New Master Business Agreement • Collaborate with local legislators, CAROCP to enhance and promote MetroED programs

  14. VISION STATEMENT #3 • MetroED has a culture characterized by a high level of employee professionalism, teamwork, continual staff improvement, an appreciation of diversity, a supportive work environment and effective utilization of resources.

  15. Essential Questions • How do we support and enhance the programs in our organization? • How do we maintain a high level of professionalism within our organization?

  16. Superintendent • Maintain a District organizational structure that is cost efficient in its delivery of services to the JPA districts • Restructure administrative support functions • Outreach meetings with employee groups, JPA district boards, superintendents and CBOs

  17. Human Resources • Upgrade and professionalize MetroED job descriptions and responsibilities; maintain market competitiveness • Focus staff development activities on skill training for office and operations needs • Increase HR systems effectiveness and efficiencies to provide better service at appropriate cost levels

  18. Business Office • Fiscal Operations • Information Technology • Maintenance and Operations

  19. Fiscal Operations • Assure that Business Board policies, regulations and procedures are current and assure adequate internal controls over district assets

  20. Information Technology • Develop an information technology support system that is state of the industry and responsive to the needs of District users.

  21. Maintenance and Operations • Improve and maintain District facilities and grounds to provide a clean, safe, and welcoming environment for District students, staff and visitors. • Evaluate and implement energy cost containment strategies: “Go Green”

  22. Recommendation • Review, provide staff with input. • Staff will bring this item to the June 27, 2006 Governing Board meeting for action.

  23. Pause for Budget

  24. MetropolitanEducation District Highlights of the Proposed 2007-08 Budget

  25. Purpose of a Budget • The educational program of the district expressed in dollars • A tool to maximize the use of limited resources while implementing the district’s goals and objectives

  26. StateEducation Budget The May Revise • Increased COLA is fully funded (4.04% to 4.53%) • Some new categorical programs • No additional equalization • Future mandates are still not funded (may be added back) • No “suspension” of Proposition 98 • No disputed deals • No real growth in education funding – this is a maintenance budget • $350 million DOF budget error: all new May Revise CTE funding proposals are cut

  27. Building the Budget • Governor’s May Revise • School Services of California “Financial Projection Dartboard” • Historic spending patterns • Contractual obligations • District’s goals & objectives for the new year • Budget Advisory Committee recommendations

  28. Presenting the Budget • Notice of public hearing published in San Jose Mercury News on May 30, 2007 • Bound copies of Proposed Budget sent out June 7, 2007 with June 13, 2007 Board packet, Copies sent to: • Governing Board • MetroED Administrators • Bargaining unit presidents • Budgets will be available for public inspection starting June 14, 2007 in the Superintendent’s Office • Public Hearing, June 27, 2007 Board meeting

  29. General Fund 010(ROC/P)

  30. JanuaryMay Rev Limit COLA % 4.04% 4.53% Rev Limit COLA $ $134.78 $151.13 ADA Growth % 1.53% 1.53% ADA Cap Growth 44 ADA 44 ADA General FundMay Revise Adjustments

  31. CCOCWhat’s New for 2007-08 • Added 2 new CCOC classes • Fire Science – ½ day (21 HS pre-enrolled) • EMT – ½ day (22 HS pre-enrolled) • Dropped 3 CCOC classes • Precision Machining (28 ADA, 42% Adult) • Cabinetmaking (33 ADA, 27% Adult) • Engineering Tech – ½ day (13 ADA, 38% Adult) • Increased ½ day to full day program • Small Business Management (40 pre-enrolled) • Add 4 instructional days at CCOC (174 to 178)

  32. CCOCWhat’s Included for 2007-08 • Lottery Revenue: District keep all lottery revenue, except that produced by Cosmo contracts, CCOC adults, Job Corps • Carl Perkins grant, will continue. We’ll bring back a budget adjustment when we know the final dollars • Funding for WASC self study - $40,000 • Reclassifications for specified classified positions • Step, column, longevity increases for employees • 5% increase to employers contribution to health & welfare • Cost for actuarial study to determine GASB 45 liability

  33. CCOCWhat’s Included for 2007-08 • 2.9% Calif. CPI increases for applicable expenses • PERS Recapture Reserve is transferred to Special Reserve Fund 170; maximum ROC/P reserves cannot exceed 15% of expenditures • No transfers out to Capital Outlay (Excess Property Taxes unknown until February) • Funding for 2nd year of equalization is reserved ($600,000 estimate, pending calculations for year #1) • 10% reserve for economic uncertainty and cash flow needs are maintained (4% General, 6% Economic Uncertainty)

  34. Major GoalMaximize Value to JPA Members Maximize organizational efficiencies, student successes • Reduce DO/SO overhead through reorganization • Ancillary programs must cover their costs (board policy) • School Services Management Study recommendations • Eliminate or replace CCOC classes that don’t cover their direct costs (40 ADA minimum) • Reduce CCOC adult students (replace with HS students) • 4 classes have been advised that they need to bring their enrollment & ADA up for next year • 10 classes with high adult enrollment must implement a plan to reduce to no more than 10% by 6/30/12 (the AB 2448 deadline)

  35. General FundBudget Summary Estimated Budget 2006-20072007-2008 Revenues $17,513,264 $16,043,162 Expenditures ($15,270,654) ($15,047,499) * Excess (Deficiency) $ 2,242,610 $ 995,663 Net Transfers Out ($ 2,286,620) ($ 255,778) Change to Fund Balance ($ 44,010) $ 739,885 * Does not include COLA salary increases

  36. General FundFund Balance Estimated Budget2006-20072007-2008 Revolving Fund $ 20,000 $ 20,000 General Reserve (4%) $ 705,404 $ 612,551 Economic Uncertainty (6%) $1,058,105 $ 918,826 Des: Campus Security Projects $ 130,000 $ 130,000 Des: WASC Self Assessment $ 40,000 $ 40,000 Des: Staff Dev/CTE Reform $ 20,000 $ 20,000 Des: Equalization Costs $ 0 $ 600,000 Undesignated Fund Balance $ 7,391$ 379,407 Total Fund Balance $1,980,900 $2,720,784

  37. Adult EducationFund 110

  38. JanuaryMay Revenue Limit COLA 4.04% 4.53% ADA Cap Growth % 2.50% 2.50% ADA Cap Growth 84 ADA 84 ADA Adult EducationMay Revise Adjustments

  39. Adult EducationWhat’s included for 2007-08 • Reaching the state cap will not be a problem due to cosmetology contracts • Projected federal grant revenue is reduced 10% • There’s no one-time discretionary block grant money • Carl Perkins grant, will continue. We’ll bring back a budget adjustment when we know the final dollars • New fee-based classes will be offered to generate revenue • Program reductions carry-forward to the budget year • No funding for Capital Outlay purposes • Funding is provided for WASC self-study - $40,000

  40. Adult EducationWhat’s included for 2007-08 • Step, column & longevity is provided for employees • 5% increase to employers contribution to health & welfare • 2.9% Calif. CPI increases for applicable expenses • Reserves for PERS recapture liability included in fund balance • The Problem: Adult Education program survives on federal grants, which is based on pay-points • Salary increases may differ between CCOC/MAEP • This is a tight budget

  41. Adult Education FundBudget Summary Estimated Budget 2006-20072007-2008 Revenues $11,041,319 $11,591,070 Expenditures ($10,922,760) ($11,258,453) * Excess (Deficiency) 118,559 332,617 Net Transfers In (Out) $ 75,687 $ 0 Change to Fund Balance $ 194,246 $ 332,617 * Does not include COLA for salary increases

  42. Adult Ed FundFund Balance Estimated Budget2006-20072007-2008 General Reserve (4%) $ 436,910 $ 450,338 Economic Uncertainty (6%) $ 655,366 $ 675,506 PERS Recapture Reserve $ 318,071 $ 442,096 Designated: WASC self-study $ 40,000 $ 40,000 Undesignated Fund Balance $ 66,257$ 241,281 Total Ending Fund Balance $1,516,604 $1,849,221

  43. CCOC Deferred MaintenanceFund 140 What it covers… • Classroom lighting • Electrical • Floor Covering • HVAC • Painting • Paving • Plumbing • Roofing

  44. CCOC Deferred MaintenanceFund 140 Major projects for 2007-08 • Complete Hillsdale campus paving project • Complete S. campus transformer replacement • CCOC campus painting: one full time painter, part time hourly help, (“force labor”) • CCOC sewer line repair/replacement extreme hardship grant, preliminary estimate = $800,000

  45. Deferred MaintenanceFund 140 Estimated Budget 2006-20072007-2008 • Beginning Fund Balance $ 660,533$ 497,149 • Revenues & Transfers In: • State match & hardship $ 288,964 $ 166,000 • District match contribution $ 164,747 $ 166,000 • Interest Revenue $ 26,000$ 19,458 Total Revenues & Trf. $ 479,711 $ 351,458 • Expenditures: • Def. Maintenance Projects $ 643,095$ 703,380 • Ending Fund Balance: $ 497,149 $ 145,227

  46. Estimated Budget 2006-20072007-2008 Est. Beginning Fund Balance $ 536,099$ 531,572 New Revenues $ 299,217 $ 299,217 Expenditures & Transfers Out: New classes $ 126,500 $ 150,000 Existing classes $ 0 $ 150,000 Bldg 700 renovation $ 149,100 $ 0 Health & Safety $ 17,649 $ 50,000 2006-07 transfer out, other $ 10,495$ 10,495 Total Exp. & Transfers$ 303,744$ 360,495 Ending Fund Balance $ 531,572 $ 470,294 CCOC Asset ManagementFund 210

  47. Capital Outlay Fund 400Capital Funding Needs • CCOC Facilities - Nearly 40 years old, need modernization in next 5-6 years • Proposition 1D grants will require 100% match funding • Campbell Adult Ed - Del Mar Annex Site, office & classroom replacement needed • Central Office portables need replacement in next 2-3 years • San Jose Adult Ed – Metro Center buildings need replacement • Capital Outlay Fund is our savings account

  48. Capital Outlay FundCCOC Estimated Budget2006-20072007-2008 • Beginning Fund Balance $ 4,602,759$ 4,752,773 • Revenues • Interest Earnings $ 145,000 $ 160,000 • Transfers In $ 1,623,913 $ 0 Total Revenues $ 1,768,913 $ 160,000 • Expenditures • Debt Service (incl. QZAB) $ 191,100 $ 19,500 • Capital Outlay Projects $ 1,427,799$ 0 • Ending Fund Balance $ 4,752,773 $ 4,893,273

  49. Capital Outlay FundMAEP San Jose Estimated Budget 2006-20072007-2008 • Beginning Fund Balance $ 1,363,083 $ 1,377,812 • Revenues • Interest Earning $ 38,000 $ 60,000 • Transfers In $ 0$ 0 Total Revenues $ 38,000 $ 60,000 • Expenditures • Transfers Out $ 23,271$ 0 • Ending Fund Balance $ 1,377,812 $ 1,437,812

  50. Capital Outlay FundMAEP Campbell Estimated Budget2006-20072007-2008 • Beginning Fund Balance $ 742,766$ 756,229 • Revenues • Interest Earning $ 21,000 $ 28,000 • Transfers In $ 0$ 0 Total Revenues $ 21,000 $ 28,000 • Expenditure • Transfers Out $ 7,537$ 0 • Ending Fund Balance $ 756,229 $ 784,229

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