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Investment Management Process (IMP)

Investment Management Process (IMP). ACF-1 John DiNofrio Gary Graybill Alex Storoz March 31, 2003. Agenda. Purpose & Objective Criteria Roles & Responsibilities Procedures Next Steps. Purpose. Provide Strategic Leadership Team (SLT) with a consistent and objective methodology

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Investment Management Process (IMP)

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  1. Investment Management Process(IMP) ACF-1 John DiNofrio Gary Graybill Alex Storoz March 31, 2003

  2. Agenda • Purpose & Objective • Criteria • Roles & Responsibilities • Procedures • Next Steps InvMgmtProcessPresentation

  3. Purpose • Provide Strategic Leadership Team (SLT) with a consistent and objective methodology • Help SLT to prioritize and fund initiatives that will enable the Center to meet its strategic objectives InvMgmtProcessPresentation

  4. Objective • Define a tool that allows ACT to manage, prioritize, and fund those initiatives that support its Strategy • Ensure alignment with ACT values, specifically Sound Decision Making: • We make timely decisions with corporate view • Decisions are rational, information-based, and appropriate to our level of authority • We take ownership of our decisions InvMgmtProcessPresentation

  5. Criteria for this Process • Projects/Requests not funded originally or under budgeted in the initial request • SLT member must be an advocate or sponsor of proposal • Dollar ($) amount >= $10,000 will be required to go through the process • Safety/Emergency requests may be given approval by TC Director or Deputy Director without the formal process InvMgmtProcessPresentation

  6. Roles • Strategic Investment Board (SIB): • This board consists of the TC Director, Deputy Director and the 5 Managing/Program Directors • Business Sponsor: • A SIB member who is an advocate for a project requesting funding • Program Manager: • The individual who is operationally responsible for the project • Modified Business Case (MBC): • Document prepared to request funding InvMgmtProcessPresentation

  7. Responsibilities • Business Sponsor • Will determine which projects are submitted to the SIB • Will assign a Program Manager for each submitted project • May submit projects proposed by employees outside of their organization • Will cultivate an environment that encourages employees at all levels to submit ideas InvMgmtProcessPresentation

  8. Responsibilities (cont) • Program Manager: • Will prepare the MBC for a project submitted to the SIB • If approved, will be responsible for implementing this project & bringing it to a successful completion • Manage project • Establish a team • Implement contracts/purchase orders • ACF-1: • Will support the development of the MBC • Will provide support to the SIB throughout this process • Will tabulate the SIB ratings and review MBC’s for reasonableness • ACF will maintain copies of the approved MBC’s and the scoring and ranking sheets InvMgmtProcessPresentation

  9. Procedures • SIB will meet on a quarterly basis to review initiative requests and funds availability • All ACT employees will have the ability to submit initiatives • May seek sponsorship outside of their organization • Must be approved by a Business Sponsor • Business Sponsor will determine which initiatives will be submitted to the SIB InvMgmtProcessPresentation

  10. Procedures (cont) • Program Manager will prepare a MBC • Template available on Manager’s shared drive • MBC must support the Center’s strategic goals • MBC submitted to ACF-1 for review no later than 1 week prior to scheduled SIB review • Will present the MBC to the SIB team • ACF-1 will assist to resolve any issues with MBC InvMgmtProcessPresentation

  11. Procedures (cont) • After presentation, there will be a question and answer period • Program Manager may need to do a follow-up meeting • SIB members will fill out Scoring Sheet (see backup materials) • Support personnel (i.e. ACF) will tally scores on the Scoring Summary Sheet • This will be used to rank each project • Scoring Sheet is to assist in the decision-making process, not be the deciding factor InvMgmtProcessPresentation

  12. Procedures (cont) • All approved projects will be forward to the Budget Office for fund distribution • Business Sponsor and Program Manager are responsible to assure that funds distributed are obligated by August 31st • If not, need to rejustify their project in the early September time frame InvMgmtProcessPresentation

  13. Next Steps • SLT validates process, including roles, responsibilities, and procedures • SLT validates evaluation criteria • Process piloted on upcoming unfunded requirements • Process communicated to managers • Process implemented • SLT ensures consistent implementation across the organization InvMgmtProcessPresentation

  14. Backup

  15. Evaluation Criterion InvMgmtProcessPresentation

  16. Scoring Summary Sheet InvMgmtProcessPresentation

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